Academic Operations Specialist - 82691

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Founded in 1986, St. Charles Community College (SCC) has a reputation as one of the best two-year colleges in the state of Missouri. SCC's service area includes a six-county region with a population exceeding 540,000. SCC's main campus, located in Cottleville, has won architectural awards for its innovative, contemporary design. The college's Dardenne Creek Campus features the Center for Healthy Living and the Field to Table Institute. Opening Fall 2025, the Innovation West Campus located in Wentzville features the Regional Workforce Innovation Center. With a focus on innovation, St. Charles Community College is a leader in delivering high quality education in a state-of-the-art learning environment. The success of SCC is rooted in the mission of serving the community by "focusing on academic excellence, student success, workforce advancement, and life-long learning within a global society."

St. Charles Community College is seeking an Academic Operations Specialist to support program review, assessment processes, articulation agreements, and experiential learning initiatives. This position plays a critical role in ensuring the effective implementation of academic quality assurance processes, supporting faculty and leadership with data-informed decision-making, and maintaining compliance with accreditation and regulatory requirements.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

· Strong organizational and project management skills

· Ability to manage multiple compliance timelines

· Data-informed decision-making and analytical skills

· Effective collaboration with faculty and administrators

· High attention to detail (audit/compliance readiness)

ESSENTIAL DUTIES AND RESPONSIBILITIES

Program Review & Assessment

· Coordinate institutional program review cycles, timelines, and documentation in collaboration with IRE

· Monitor submission of annual and comprehensive program reviews

· Compile and synthesize program-level data (enrollment, outcomes, completion) in collaboration with IRE

· Maintain assessment documentation repositories (SharePoint/evidence systems)

Articulations & Academic Partnerships

· Coordinate the lifecycle of articulation agreements (development, approvals, renewals)

· Maintain centralized tracking system for all agreements

· Support partnership documentation and compliance requirements

· Serve as liaison for internal stakeholders supporting partnerships

Accreditation Support

· Assist with collection, organization, and validation of evidence for HLC and programmatic accreditation

· Maintain documentation aligned to Assurance Argument structures

· Track compliance timelines and reporting requirements

Internships & Apprenticeships

· Assist in development and coordination of academic internship processes

· Track internship placements and related academic documentation

· Support alignment of internships with program learning outcomes

· Coordinate with academic divisions and workforce partners as needed

Curriculum & Catalog Support

· Assist with documentation tracking for curriculum proposals

· Support catalog production timelines, proofreading, and updates

· Ensure accuracy and consistency of program and course information

Data & Reporting

· Support reporting for accreditation, state, and institutional needs

· Ensure data integrity across systems in collaboration with IRE

MINIMUM KNOWLEDGE AND EXPERIENCE

· Bachelor's degree in Higher Education, Education, Business, or related field

· 3+ years of experience in academic affairs, institutional research, or related area

· Experience with data tracking, reporting, or assessment processes

PREFERRED QUALIFICATIONS

· Experience with program review or accreditation processes (HLC preferred)

· Familiarity with student information systems and software solutions (e.g., Colleague, Microsoft, Assessment Software)

· Experience supporting partnerships, workforce programs, or internships

Will be subject to a criminal background check.

St Charles Community College is an Equal Opportunity Employer

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