The protection of users' data is very important to us. Therefore, when collecting and processing your personal data, we strictly follow the legal requirements of GDPR. In the following, we would like to describe in detail about the scope and purpose of our data processing as well as your rights as a data subject. Only we only collect your personal data that are necessary for the implementation and processing of our business and contractual relationship and / or this is permitted by law or you allow us to process your data by agreements.

1. Personal data

Personal data are all data that contain individual details about personal or factual circumstances, for example name, address, email address, telephone number, date of birth, age, gender, IP address, your own documents such as curriculum vitae, research articles.

2. Purpose of data processing

Your personal data will be collected and processed for the following purposes:

  • Processing of contractual obligations and management of the ongoing business relationship between our company and you (e.g. processing of contracts for work, orders, services, continuing obligations, etc. Customer service, account management, security-related messages, product information, accounting and payment transactions, succession planning, performance assessment, support, etc.)
  • Provision, improvement and further development of Academic Gates platform.
  • Securing our system(s), networks, IT systems, etc.
  • Registration
  • Sending information material and advertising
  • Answering inquiries
  • Creation of user statistics

3. Data transfer

A transfer of user’s data to third parties will be strictly prohibited unless we are legally obliged to do so, the transfer of data is necessary for the implementation of the contractual relationship or you have allowed us to transfer your data beforehand. In order to fulfill the contractual obligations, it may occasionally happen that we commission third parties to provide and carry out services and functions on our behalf. In order for these third parties to be able to do so, it may be necessary to forward your data to these third parties (e.g. subcontractors, forwarding agents, courts, tax advisors, etc.). Your data will only be forwarded on the basis of the GDPR.

We will never sell your personal data to third parties.

4. Storage period

We will not store data longer than is necessary to fulfill our contractual or legal obligations and to defend against any liability claims.

5. Principle of anonymous use of our platform

Users can use our platform without providing any personal data. However, different regulations may apply to the use of individual services, which we will indicate to you separately.

When you visit our platform, information such as your IP address, transmitted to us. This information provides basic information about the device used (computer, smartphone, tablet, etc.), the browser used (Chrome, Safari, Firefox, etc.), etc. We do not process this data which is used to identify the individual user. The information serves only to determine the attractiveness of our platform and to continuously improve its services and make it even more useful for you.

6. Cookies

This platform uses "cookies" to make our services more user-friendly, more effective and safer.

A "cookie" is a small text file that we transfer to the browser's cookie file on your computer's hard drive via our web server. This enables our platform to recognize you as a user when a connection is established between our web server and your browser. Cookies help us to understand the frequency of use and the number of users of our website. The main purpose of a cookie is to recognize visitors.

Two types of cookies are used on this website:

  • Session cookies: These are temporary cookies that remain in the cookie file of your browser until you leave our platform and are automatically removed after your visit.
  • Permanent cookies: For friendly usage, cookies remain stored on your device which allow us to recognize your browser the next time you visit.

You may not want the cookies to be set up in your browser. However, deactivating cookies may restrict some functionalities of this platform.

7. Security

Please note that we assume no liability whatsoever for the disclosure of information due to errors in data transmission not caused by us and / or unauthorized access by third parties (e.g. hack attack on email account or telephone).

8. Your rights

According to the GDPR and the Data Protection Act, you have the following rights and legal remedies:

Right to information:

  • Right to correction and deletion You have the right to request the correction of incorrect personal data concerning you or - taking into account the purposes of the data processing - the completion of incomplete personal data and the deletion of your data.
  • Right to restriction of processing You have the right to restrict the processing of all personal data collected.
  • Right to data transfer You can request the unrestricted transfer of collected personal data to a third party.

You can refuse to data processing for the purpose of direct marketing at any time with effect for the future.

9. Notification of data breaches

We make all effort to guarantee that data breaches are detected early and, if necessary, we will immediately report to you or the responsible supervisory authority, taking into account the respective data categories that are affected.