Widening Participation Events and Operations Coordinator (106854-0123) . Job Reference: 1889812

University of Warwick
February 06, 2023
Contact:N/A
Offerd Salary:£23,715 - £27,131
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A

Vacancy Type/Job category

Clerical

Department

Education

Sub Department

Widening Participation and Social Mobility Division

Salary

£23,715 - £27,131 per annum

Location

University of Warwick, Coventry

Vacancy Overview

Permanent position, 36.5 hours per week.

The University of Warwick has set out a clear vision in its Widening Participation Strategy that:

By 2030, Warwick will be regarded as one of the UK universities with the greatest impact on social mobility, through its ability to recognise, inspire, and enrich talented students from socially and economically disadvantaged backgrounds. We wish to be regarded as a beacon of excellence for our approach to social mobility and WP evidence-based research and practice nationally and internationally.

The Widening Participation (WP) team at Warwick is growing and we are looking to recruit two Widening Participation Events and Operations Coordinators to support our vision. These roles will play an integral part in the work of the team to implement the University's WP strategy and the Access and Participation Plan. The roles will be expected to support the work of the wider Team alongside more specific areas of work outlined below.

Our new Divisional structure has been split into five core areas, all focused on the delivery of key strategic priorities. The areas of the team include Evidence and Evaluation; Academic Engagement and Internal Community; Educational Partnerships; Sustained Engagement and Access and Student Success.

Sustained Engagement & Educational Partnerships

The role in these area will focus on supporting the delivery of our longer- term programmes, including Realising Opportunities, the Pathways to Professions programmes, the Sutton Trust Summer School and UniTracks. Alongside our key WP partnerships, including with schools, colleges and third sector organisations such as IntoUniversity and the Brilliant Club.

Academic Engagement and Internal Community

The role in this area will focus on supporting activity across the whole student lifecycle from a faculty and WP Team perspective, including working with current students, staff, as well as some pre-entry activity with schools.

We are looking for highly motivated and organised individuals, with an understanding of the challenges and barriers faced by students from widening participation backgrounds. You will have experience of planning and supporting events and will be comfortable communicating with a variety of stakeholders. You will need to have a strong collegiate approach and be an effective team player. Warwick operates hybrid working, with office days being led by operational need. Due to the nature of these roles you will be expected to be office based up to 80% of the time.

We know that diversity fosters innovation and creativity, and therefore we welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation.

Informal enquiries are encouraged and can be made to Claire Edden, Widening Participation Faculty Coordinator, Faculty of Social Sciences ([email protected])

Interview Date: 21 February 2023.

Job Description

JOB PURPOSE

To support the University to achieve its Widening Participation (WP) goals and access and participation plan commitments. To work across the team to provide support for the successful delivery of a range of high-quality interventions for key target groups which address barriers to access and student success and enhance equality of opportunity across the whole student lifecycle. The role will facilitate the provision of high-quality impartial information and support to students from underrepresented groups in HE. The role will act as a key point of contact for a wide range of stakeholders, including young people, applicants and current students, external partners, and members of staff. There will be a focus on supporting whole team provision with a particular focus on academic engagement and Warwick's internal community building, Educational and collaborative partnerships, WP sustained programmes, and access and student success.

DUTIES & RESPONSIBILITIES

Operational support

• To provide support across the team in the planning, preparation, and delivery of Widening Participation (WP) activity across the whole student lifecycle, including on- and off campus, and inreach activity

• To co-ordinate the attendance of Warwick staff and students at off-site and on-campus events to ensure successful delivery

• To support the implementation of internal community (staff and students) activity that promotes a whole institution approach to widening participation

• To support collaborative and institutional events that relate to key stakeholder groups, for example teachers and advisors, parents, and the internal community

• To support the development of resources and ensure all materials are up to date, relevant and easily accessible, offering creative and innovative insight to the development of new resources

• To deliver and facilitate presentations at school and college-based events, engaging with young people and their parents/carers, teachers and advisors, communicating key messages about progression to higher education

• To assist with the engagement of Warwick Students in widening participation activity.

Stakeholder engagement and support

• To act as a first point of contact for telephone, email, and face to face enquiries from a variety of stakeholders including potential applicants, students and their supporters, teachers, departments, and external partners

• To provide tailored communications to a variety of stakeholders including potential applicants, students and their supporters, internal communities, and external organisations, in a targeted and timely manner

• To support the implementation of a schools' engagement and communications plan, including processing requests received from schools and partner organisations and develop suitable administrative processes to facilitate robust decision making

• To update and maintain the Widening Participation and Social Mobility web pages and drive social media platforms to promote and build awareness of the team's work

• To oversee the production of marketing material and literature, including the Widening Participation and Social Mobility Newsletter and monthly event emails.

Administrative

• To support financial processes including producing purchase order numbers and processing invoices on the University's Finance System (SAP)

• Supporting internal processes related to scholarship schemes and promoting opportunities to students

• To organise logistics for staff and student travel

• Gather and analyse data as appropriate, to support the continued improvement of service delivery

• To support evaluation processes for widening participation activities and programmes, including the processing of accurate and complete data recording on the University's monitoring and evaluation database (HEAT)

• To supervise the workload of members of staff who may be employed on a temporary basis to support with administrative tasks during peak times of the year

• To maintain accurate and up to date records for schools, colleges and key internal contacts

• To undertake general clerical work: filing, photocopying, collection of post, mail-outs, stock control (resources and equipment) and ordering of merchandise and services from external organisations.

• To undertake manual work where required, including tidying storage areas, carrying boxes and packing/unpacking event trolleys

General

• The post holder will be required to work occasional evenings and weekends to support Widening Participation and Social Mobility work

• Work in a collegiate manner that supports wider departmental priorities

• To take a flexible approach adapting to changing activity priorities across the academic year in line with the demands of the WP team

• To undertake other related duties as assigned by their line manager which are commensurate with the grade of the role

Person Specification

The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.

Essential Criteria 1

Good educational standard, preferably to 'A' Level standard, with GCSE passes (grade C/4 or above) in Maths and English. Relevant experience will be considered as an alternative. (a)

Essential Criteria 2

Self-motivated, prioritising tasks, working to deadlines and with limited supervision. (a, b)

Essential Criteria 3

Meticulous attention to detail, a highly organised approach to dealing with a high volume of work, and the capacity to progress a range of tasks and projects at one time. (a, b)

Essential Criteria 4

Flexibility in approach to work, working independently and being a strong team player. (a, c)

Essential Criteria 5

Ability and willingness to learn new procedures and policies rapidly, and apply them accurately and appropriately to the job. (a, c)

Essential Criteria 6

Sensitivity and tact in dealing with a variety of people, both internal and external to the University. (a, c)

Essential Criteria 7

Experience of handling confidential information. (a)

Essential Criteria 8

Knowledge and experience of using the common IT packages such as Microsoft Office, Word, Access, Excel. (a)

Essential Criteria 9

Willingness to travel to school-based events off campus when required. (a)

Essential Criteria 10

Experience of using social media platforms and updating website content. (a, c)

Essential Criteria 11

Experience of planning and organising small- and large-scale events, combined with an understanding of what factors can make events successful. (a, c)

Desirable Criteria 1

A passion and commitment for widening participation, with a good knowledge and understanding of the potential barriers young people face when considering higher education. (a, c)

Desirable Criteria 2

Experience of using financial systems, such as SAP and an understanding of the basis of budgeting and financial management. (a)

Further Particulars

At Warwick, our team combines passion, creativity and innovation to inspire young minds and maximise their potential, through unique opportunities both in school and on campus. Our aim is to enhance access to higher education for all those who aspire to study at university, regardless of background, and to ensure that the students studying at the University of Warwick are representative of our local and wider national communities.

Ensuring the university is accessible to students from all backgrounds is one of the values set out in Warwick's University strategy, demonstrating our commitment to widening participation and social mobility, and the significance placed on this important work. Further information can be found here.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding. To find out more about our social inclusion work at Warwick visit our webpages here.

For further information about the University of Warwick, please read our University Further Particulars.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.

The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (warwick.ac.uk)

The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.

Right to work in the UK We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government website page Apply for a UK visa to see if you are eligible to obtain right to work in the UK through one of the other UK immigration routes before you make your application.

Recruitment of Ex-Offenders Policy

As an organisation using the (DBS) Disclosure and Barring Service to assess applicants' suitability for positions of trust, the University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed. More information is available on the University's Vacancy pages and applicants may request a copy of the DBS Code of Practice.

Closing Date

6 Feb 2023

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