Offerd Salary:£21,730 - £23,177
Working address:N/A
Contract Type:Fixed term: 12 month
Working Time:Full time
Working type:N/A
Job Ref.:N/A
Ward Secretary Band 3

Main area



Band 3


Fixed term: 12 months


Full time - 37.5 hours per week

Job ref



Southampton General Hospital




£21,730 - £23,177 pa

Salary period



01/12/2022 23:59

Interview date

Job overview

An exciting opportunity has arisen for a ward secretary to join the Endoscopy Department at University Hospital Southampton NHS Foundation Trust for 12 months. The Endoscopy department is an exciting and diverse place to work which has recently expanded to include 7 endoscopy rooms.

We are looking for an individual that is dynamic, motivated, and hardworking and looking for a new challenge. We are looking for a ward secretary to assist the senior sister to provide administrative and secretarial support. You will work closely with the senior sister and sister team to provide comprehensive, professional and confidential secretarial/administration support to help the smooth running of the Endoscopy department.

This is a fantastic opportunity to join a fully JAG accredited Endoscopy department as ward secretary. Our Endoscopy service is an established training Centre, running 7 Endoscopy rooms daily including some weekend lists, offering therapeutic and diagnostic procedures.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

Working for our organisation What we can offer you

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live, and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed job description and main responsibilities Your Responsibilities What you'll do

In this role you will be working in a busy department, working to deadlines, and requiring problem solving skills. You will be responsible for maintenance and accurate input of employee duties, sickness, and all other absences on the Trust workforce systems.

You will complete other administrative duties, working closely with the ward manager and nursing staff.

You will need to have good interpersonal and communication skills, enthusiasm and the ability to work on your own initiative.

Please see attached job description for further details.

What we're looking for

The ideal candidate will have a strong team work ethic, a sense of accountability and excellent organisation skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable to ensure that the service maintains high standards. You must have a professional and pleasant manor. A flexible approach to working routines, the ability to do a variety of tasks at one time and to work within a team, and also alone is essential.

Additional information

Interviews will be held on Friday, 16 December 2022

Should you have any queries, please use the contact details below to get in touch.

Person specification Qualifications / training required Essential criteria
  • Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard. Good keyboard skills and basic computer literacy skills.
  • Proficient in all aspects of Microsoft Office and Excel programs
  • Desirable criteria
  • Courses / further study attended to demonstrate evidence of personal development.
  • Previous or relevant experience necessary Essential criteria
  • Administrative and organisational experience.
  • Experience in a busy environment
  • Desirable criteria
  • Proficient in the use of all hospital computerised patient systems
  • Previous hospital or health service experience
  • Aptitudes and skills required Essential criteria
  • Excellent telephone / communication skills
  • Demonstrable ability to work under pressure
  • Proven ability to work to deadlines, prioritise and multitask
  • Able to learn and assimilate complex information quickly
  • Able to effectively build and sustain positive working relationships with a wide variety of people
  • Good attention to detail
  • Able to prioritise workload
  • Good organisational skills
  • Special requirements of the post Essential criteria
  • Reliability – good time keeping
  • Flexibility – able to work to accommodate the demands of the work flow
  • Excellent time management skills with the ability to reprioritise.
  • Friendly and approachable manner. Polite, sympathetic, patient and diplomatic
  • Able to get on with people and share knowledge with others
  • Have a professional appearance in line with Trust Policy
  • An understanding of confidentiality issues
  • Values and behaviours Essential criteria
  • Patients First
  • Always Improving
  • Working Together
  • Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

    For more information about our Trust

    Head to our careers portal where you'll find information about:

    - Our values and vision - Our services and teams - Benefits we offer our staff - UK professional body registration - Information about our city - Relocating to Southampton - Our fantastic staff and their work

    To find out what our staff think about working here, you may also wish to look at our most recent friends and family test and NHS staff survey results, or our latest CQC report.

    Getting to work - our travel promise

    Getting to work should be as easy as possible and that's why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff can apply for a permit to use our park & ride facility. Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.

    Our commitment to equality

    Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

    UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

    How and why we use your information

    The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

    The European General Data Protection Regulations enhances individuals' rights and safeguards all of their data in place under the DPA. Please click here to see how and why we store your information.

    Find us on social media, we're on: Facebook, Twitter, Instagram, and LinkedIn

    Employer certification / accreditation badges Applicant requirements

    The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

    Documents to download
  • Job Description (PDF, 454.5KB)
  • Personal Specification (PDF, 309.9KB)
  • Apply online now

    Further details / informal visits contact


    Luan Cowlishaw

    Job title

    Senior Sister

    Email address

    [email protected]

    Telephone number

    023 8120 4441
    If you have problems applying, contact


     If you have problems with the

    online application form please contact Recruitment Support Services Open Monday to Friday 08:30am to 5:30pm


     01629 690826

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