Offerd Salary:£20,270 - £21,318
Working address:N/A
Contract Type:Other
Working Time:Part time
Working type:N/A
Ref info:N/A
Ward Administrator Band 2

Main area

Southampton Children's Hospital


Band 2




Part time - 18.75 hours per week

Job ref



Southampton General Hospital




£20,270 - £21,318 pa pro rata

Salary period



05/02/2023 23:59
Job overview

An exciting opportunity has arisen for a Ward Administrator on ward G3 at Southampton Children's Hospital part of University Hospital Southampton (UHS)

This role is pivotal in providing administrative support to the ward team and patients.

You will need a good understanding of administration tasks along with efficient IT and organisational skills, you will need effective time management, be self-motivated, and have excellent attention to detail.

As part of this role you will be required to interact with patients, relatives and multidisciplinary staff so you will need exceptional interpersonal and communication skills along with the ability to work in a fast paced and busy shared environment. G3 is a 20 bedded unit including 2 HDU beds and caters for children and young people from birth to 18 years of age requiring orthopaedic surgery and rehabilitation, including specialist spinal surgery and major trauma patients.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

Working for our organisation WHAT WE CAN OFFER YOU

Southampton Children's hospital is a 115 bedded hospital catering for both local and regional children from the Wessex Region including the Channel Isles. Southampton's Children's Hospital is a Major Paediatric Trauma Centre in the region.

The children's hospital provides specialist intensive and high dependency care, regional cardiac, neurological and neurosurgery, regional orthopaedic, urology, general, renal and ear nose and throat surgery and is the regional oncology centre. The children hospital has a dedicated children's emergency department, day surgical / medical unit, children's outpatients and Bursledon House which is a specialist unit treating a range of conditions. Southampton Children's Hospital is a centre for paediatric research projects.

Within the site also sits our tertiary level 3 medical and surgical neonatal unit.

The Children's Hospital offers many learning and development opportunities to help you achieve the career you aspire to with support from ward based Clinical Facilitators and a central Paediatric Education Team.

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Detailed job description and main responsibilities Your Responsibilities What you'll do

Key elements of the role are:

  • Provide admin support to the ward.
  • Maintain a real-time bed state by updating in-house systems with all patient movements routinely throughout your shift.
  • Support patient flow by updating all Trust systems & efficiently booking transport as requested
  • Relieve Clinical staff of general administrative procedures where appropriate
  • Act as receptionist to patients and visitors and answer the phones
  • Manage patients notes during admission and following discharge
  • What we're looking for

    We are looking for a dynamic and enthusiastic person with a mature, responsible, and flexible outlook to join our busy ward. The successful candidate will have a professional, caring, and courteous manner, a high standard of attention to detail, computer skills and a thorough understanding of good customer service.

    The successful candidate will enjoy working as part of a varied multidisciplinary team and meeting new people as well as being confident to work unsupervised and using their initiative within role remit.

    General IT knowledge and ability to be proficient using multiple in-house IT systems following training are essential, you will also need to be proficient with Microsoft packages, particularly Outlook, Word and Excel.

    If you can manage your workload in an organised, proactive and effective manner, you are reliable, self-motivated, have excellent communication and interpersonal skills with a flexible approach to work, excellent attention to detail and can work within a fast-paced environment then we would like to talk to you about joining our team.

    Additional information

    Should you have any queries, please use the contact details below to get in touch.

    Person specification Qualifications / training required Essential criteria
  • GCSE Maths and English, A-C as a minimum standard
  • Fully conversant with Microsoft Office systems to include Word, Excel and Outlook
  • NVQ 2 Business Administration/Customer Services or equivalent
  • Desirable criteria
  • Courses / further study to demonstrate evidence of personal development
  • Knowledge of NHS electronic systems
  • Previous or relevant experience necessary Essential criteria
  • Administrative experience in a busy customer focused environment
  • Experience of dealing with the general public
  • Desirable criteria
  • Experience in a busy hospital environment
  • Aptitudes and skills required Essential criteria
  • Excellent telephone manner
  • Excellent customer care skills
  • Good verbal and written communication skills
  • Attention to detail and accuracy
  • Ability to work effectively as a team player and independently
  • Ability to prioritise workload and work to deadlines in an organised way
  • To demonstrate an understanding of the importance of confidentiality and data protection
  • Ability to interact with a range of professionals
  • Friendly and approachable manner. To be polite, sympathetic, patient and diplomatic with empathy for users of the service
  • Ability to remain calm under pressure
  • Self-motivated, conscientious and reliable
  • Positive approach with a willingness to embrace change
  • Special requirements of the post Essential criteria
  • Reliability – good time keeping
  • Flexibility – able to work to accommodate the demands of the service 7 days a week, including weekends, late evenings and bank holidays, as required, over all wards and Birth Centres at the Princess Anne Hospital
  • Desirable criteria
  • Ability to travel with access to own transport
  • Values and behaviours Essential criteria
  • Patients First
  • Always Improving
  • Working Together
  • Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

    For more information about our Trust

    Head to our careers portal where you'll find information about:

    - Our values and vision - Our services and teams - Benefits we offer our staff - UK professional body registration - Information about our city - Relocating to Southampton - Our fantastic staff and their work

    To find out what our staff think about working here, you may also wish to look at our most recent friends and family test and NHS staff survey results, or our latest CQC report.

    Getting to work - our travel promise

    Getting to work should be as easy as possible and that's why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff can apply for a permit to use our park & ride facility. Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.

    Our commitment to equality

    Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

    UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

    How and why we use your information

    The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

    The European General Data Protection Regulations enhances individuals' rights and safeguards all of their data in place under the DPA. Please click here to see how and why we store your information.

    Find us on social media, we're on: Facebook, Twitter, Instagram, and LinkedIn

    Employer certification / accreditation badges Applicant requirements

    The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

    Documents to download
  • Job Description (PDF, 280.1KB)
  • Personal Specification (PDF, 205.2KB)
  • Apply online now

    Further details / informal visits contact


    Jennifer Jones

    Job title

    Ward Manager

    Email address

    [email protected]

    Telephone number

    023 8120 6486
    If you have problems applying, contact


     If you have problems with the

    online application form please contact Recruitment Support Services Open Monday to Friday 08:30am to 5:30pm


     01629 690826

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