University of Wisconsin Madison
March 19, 2023
Offerd Salary:$65,000
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Apply now(opens in a new window) Job no: 274644-AS Work type: Partial Remote, Staff Full or Part Time, Staff-Full Time, Staff-Part Time Department: SMPH/RADIOLOGY/RADIOLOGY Location: Madison Categories: Academic and Student Experience Services

Job Summary:

The Department of Radiology, University of Wisconsin - Madison (UW), School of Medicine & Public Health is seeking an Academic Program Manager to manage the UW Building Interdisciplinary Research Careers in Women's Health (BIRCWH) program. This is an exciting opportunity to work with early career faculty who are advancing sex or gender differences research to improve health outcomes. The UW BIRCWH Program Manager serves as a subject matter expert to the PIs, advisory committee, scholars and scholars' department administration by understanding and interpreting complex BIRCWH policies and procedures. The position is responsible for managing the UW BIRCWH grant in collaboration with the principal investigators.

The incumbent will also manage Dr. Beth Burnside's research program. These responsibilities include assisting with writing and submitting grant applications and proposals to secure program funding and effectively managing breast cancer research projects.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities: Leads the development, implementation, and ongoing operations of one or more academic programs to ensure effectiveness in meeting strategic, departmental, and student development goals. May manage the program budget and outreach activities and supervise program staff. Strives to create a welcoming, equitable, and inclusive work environment.

  • 20% Leads the development and implementation of academic program initiatives
  • 5% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
  • 10% Serves as the liaison to internal and external stakeholder groups to identify and maintain academic program-related partnerships
  • 5% Identifies, proposes, and implements new or revised unit operational policies and procedures to comply with regulations, institutional policies, and academic program objectives
  • 5% Evaluates existing academic program strategy and makes recommendations to unit leadership for program enhancement
  • 10% May manage the unit budget and approve unit expenditures
  • 20% Assists stakeholders with preparing and/or maintaining documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
  • 5% Provides full service advising resources and services, provides information about educational options and academic requirements, and communicates directly with students regarding all aspects of the advising process
  • 10% Assists with writing and submitting grant applications and proposals to secure program funding
  • 10% Effectively manage breast cancer research projects focusing on imaging, informatics, and data science
  • Tasks:

  • Oversee day to day program related activities
  • Manage program financial records ensuring compliance with sponsor polices & procedures
  • Coordinate scholar recruitment, application and appointment process
  • Coordinate scholar curricular opportunities
  • Monitor scholar progress and advancement towards program milestones
  • Contribute to the development & implementation of program evaluation activities
  • Play a key role in coordination with other UW faculty development programs
  • Responsible for preliminary development of program progress reporting and subsequent program applications
  • Function as the primary liaison between scholars, faculty mentors, and the Principal Investigators
  • Serve as liaison to the NIH BIRCWH grants management and program personnel to ensure compliance with BIRCWH award requirements
  • Work with Principal Investigators to develop messages for program participants, key stakeholders and the academic community
  • Provide oversight of multiple research projects
  • Manage project deliverables, progress reports and final reports
  • Institutional Statement on Diversity:

    Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

    The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

    For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


    Preferred Bachelor's Degree preferred in a specialization in academic or health care related field


    Required: - At least 2 years of program management experience - Strong organizational skills and attention to detail and accuracy - Excellent interpersonal and oral/written communication skills - Ability to prioritize, coordinate, work independently, and reliably follow through on a wide variety of activities and tasks - Ability to recognize and solve problems, meet deadlines, and make independent decisions as appropriate

    Preferred: - Ability to interpret and apply UW-Madison policies and procedures - Previous administrative experience in an academic environment specializing in grants management - Knowledge of National Institutes of Health (NIH) T32 or K12 grant mechanism - Experience with grant management resources such as eRA Commons, RSP, and WISER

    Work Type:

    Full or Part Time: 80% - 100%

    This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

    Appointment Type, Duration:



    Minimum $65,000 ANNUAL (12 months) Depending on Qualifications Salary is negotiable, based on experience and skills. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

    Additional Information:

    The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

    The selected candidate will be required to pass an initial criminal and/or caregiver background check.

    How to Apply:

    To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.


    Heather Heimbecker [email protected] 608-263-9159 Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

    Official Title:

    Academic Program Manager(AE024)



    Employment Class:

    Academic Staff-Renewable

    Job Number:


    The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

    If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https: // employeedisabilities.wisc.edu/disability-accommodation-information- for-applicants/

    Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

    The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

    The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

    Applications Open: Feb 16 2023 Central Standard Time Applications Close: Mar 19 2023 11:55 PM Central Daylight Time

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