Position Information
Posting Number PG193544TMPosition Number 48TP110 Position Type Temporary Essential Job Duties
Position Summary: Primary responsibilities of the Conference Event Administrator include:
Conference planning, implementation, and administration – 70% • Support the Conference Director in basic market research efforts needed to develop and pilot appropriate pricing and packages for Conference registration • Serve as the subject matter expert and primary point of contact for conference registration • Troubleshoot registration platform issues, manage customer service requests, and train others as needed on the registration process • Assist in the administration of travel scholarships and maintain related documentation • Issue and maintain documentation for visa letters requested by conference participants, hardcopy program development, volunteers, and other activities as assigned • Serve as Conference concierge and resource for VIP guests and other participants during the pre-planning period and week of the Conference • Help schedule pre-conference planning meetings and debriefs with key stakeholders at the Conference Director's request • Take detailed notes during meetings and summarize related actions/outcomes • Assist in administrative tasks associated with an abstract review (ex: tracking completion, follow-up with assigned reviewers) • Assist the Conference Director in coordinating and organizing the schedule of presenters and events under the overall Conference program • Triage and respond to conference inquiries received in the WI email inbox, based on standard responses and regular feedback from the Conference Director • Troubleshoot and solve administrative problems in collaboration with WI senior management • Administer Conference surveys and summarize key metrics/feedback for senior management • Assist in scheduling post-conference debriefs/feedback sessions; take detailed notes of items discussed • Help analyze and report Conference-related metrics and performance indicators as defined by senior management • Assist with scheduling Conference training
Communications – 15% • Assist with the development of marketing materials, and drafting communication pieces for WI listservs, etc. • Assist with drafting key Conference communications, website updates, and email campaigns per the Conference Director's feedback
Marketing and fundraising – 15% • Support Conference-related fundraising efforts, including basic market research needed for optimizing sponsorship packages/benefits, scheduling outreach/information sessions, and providing customer service to sponsors as needed
Other duties as assigned • Support other projects and administrative duties as assigned • Complete other tasks and duties as assigned
This position Supports a hybrid schedule, Onsite 2-3 days per week; accessible via public transit and parking passes available through UNC.
Is Time Limited No If Yes, Appointment Length
Department Information
Job City & State Chapel Hill, NCDepartment
System Information
Classification Title Temporary-Technical/ParaprofessionalWorking Title UTS - Temporary Event Administrator at UNC Chapel Hill
Position InformationRequirements and Preferences
Work Schedule Monday - Friday, 8:30 am - 5:00 pmOther Work/Responsibilities
Other duties as assigned
Minimum Experience/Education
College Degree and 1 to 2 years of event planning or coordination experience
Department Required Skills
Must be committed to efficient, excellent, effective event management through listening, clear communication, and conducting business effectively.
Must demonstrate strengths in organization and time/task management
Preferred Years Experience, Skills, Training, Education
N/A
Required License or Certification
N/A
Valid NC Driver's License required? No Commercial Driver's License Required? No
RecruitmentRecruitment Details
Anticipated Hiring Range $24.00 an hourRecruitment Dates
Job Open Date 05/12/2023Applicant Information
Quick Link https: // jobs.ncsu.edu/postings/183653AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected]. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www. wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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