UTS - Temporary Administrative Support Specialist at NC State

Posting Details

Position Information

Posting Number PG193775TM

Position Number 48SM102 Position Type Temporary Essential Job Duties

Essential Job Duties: Preparation of written materials, Excel spreadsheets, presentations, reports, etc. Assisting Executive Director and other Development staff with scheduling meetings and appointments, and arranging travel. Drafting College of Education Board communications. Managing logistics of Board meetings (e.g. room reservation, catering, A/V equipment, etc.). Collaborating with Communications staff to maintain the Board website. Collaborating with the Office of Development and Communications staff to design and order donor gifts. Preparing prospect and donor briefings in preparation for meetings and events. On an as-needed basis, making personal thank-you phone calls to annual donors within approximately 72 hours of receiving a gift; entering contact reports for thank-you phone calls Assisting the Office of Development and Communications staff with developing emails and other correspondence for events, outreach, campaigns, and other communications. Maintaining and monitoring generic Office of Development email accounts. Managing logistics and communications for development-related events within the College of Education; coordinating with other staff and volunteers when needed. Collaborating with the Dean's office, the Executive Director, and University Special Events to facilitate College of Education staff and donor participation in athletic events.

Is Time Limited Yes If Yes, Appointment Length

Department Information

Job City & State

Department

System Information

Classification Title Temporary-Clerical

Working Title UTS - Temporary Administrative Support Specialist at NC State

Position Information

Requirements and Preferences

Work Schedule Monday - Friday, 8:00 am - 5:00 pm, 40 hours a week,

Other Work/Responsibilities

N/A

Minimum Experience/Education

Associate's or Bachelor's degree in a discipline related to the area of assignment; or an equivalent combination of training and experience.

Department Required Skills

Required Qualifications:

Ability and willingness to work some evenings and weekends.

Ability to work comfortably and competently in a technology-rich office environment.

Ability and willingness to identify and suggest ways to increase the efficiency and effectiveness of office operations.

Strong attention to detail and a high level of organization

Clear and professional verbal and written communication

Proficiency with Microsoft Office suite and Google suite (or similar software)

Ability to prioritize and manage multiple and competing tasks in a dynamic environment

Positive, donor-centered attitude

High level of interpersonal and problem-solving skills

Entrepreneurial spirit to address challenges and capitalize on opportunities

Ability to adapt communication style to various audiences

Preferred Years Experience, Skills, Training, Education

Associate's or Bachelor's degree in a discipline related to the area of assignment; or an equivalent combination of training and experience.

Experience with Advance or other client relationship management software

2 years of administrative support experience and/or experience working in a University

Required License or Certification

N/A

Valid NC Driver's License required? Yes Commercial Driver's License Required? No

Recruitment

Recruitment Details

Anticipated Hiring Range $20.00 - $22:00 per hour, depending on experience

Recruitment Dates

Job Open Date 08/18/2023

Applicant Information

Quick Link https: // jobs.ncsu.edu/postings/189142

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected]. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www. wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk ().

How did you hear about University Temporary Services?

(Open Ended Question)

Applicant Documents

Required Documents

Resume

Optional Documents

Contact Information for References

Cover Letter