UPD Student Worker - Clerical Assistant

University of Alaska
June 30, 2023
Contact:N/A
Offerd Salary:$11.34
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Part time
Working type:N/A
Ref info:N/A
UPD Student Worker - Clerical Assistant
  • Job Number: 523638

  • Classification: Student Assistant 2

  • Grade: Student Assistant 2

  • Work type: On Campus, Student Employee

  • Administrative Unit: University of Alaska Anchorage

  • School/Business unit: UAA VCAS University Police

  • Location: Anchorage

  • Categories: Office/Clerical, Police/Fire

  • Position Summary:

    The University of Alaska Anchorage (UAA) University Police Department (UPD) is seeking applicants for a student worker to assist with a variety of administrative and clerical tasks. The Student Worker will work under general direction of the UAA UPD Records & Accreditation Manager and the UPD Chief of Police. Examples of typical work include: clerical and administrative (filing, copying, scanning, shredding), communications (composing emails, and corresponding with the community verbally (via the telephone and in- person). UPD aspires to be a recognized leader in community safety, composed of highly trained and professional employees who partner with the community to address community safety needs. The UAA UPD holds to the following values: • To always act with honesty, integrity and fairness • To treat everyone with respect and patience • To be dependable and accountable to a strong work ethic • To provide quality service to others as a responsibility not a task

    Duties:

    100• General Office Clerical Duties such as filing, copying, sorting, organizing • Answer the phone, take messages, and disseminate information • Screen non-emergency calls/correspondence, answer routine inquiries, and/or provide information or refer inquiries to appropriate staff members • Open, sort, distribute, collect, and deliver mail • Receive or deliver materials and equipment • Proofread typed materials for grammatical and typographical errors (e.g., correspondence, reports, manuscripts, articles) • Prepare correspondence which may include editing drafts, composing correspondence for supervisor's signature, drafting letters or memorandums, and/or initiating correspondence requiring knowledge of procedures and processes • Compile and prepare documents for Open Records requests • Assist with compiling offense case file records for successful submission to Prosecutors office • Compile information for routine reports, directories, course support, org charts, etc • Prepare brochures, newsletters, flyers, event schedules, marketing materials, and/or news releases for dissemination to internal/external audiences. May include proofreading/editing drafts, creating first drafts, using desktop publishing software to layout documents, and/or coordinating the printing/publishing/distribution process • Schedule meetings, including reserving facility and arranging audio/video support • May determine which visitors need to be seen by supervisor • Record and transcribe proceedings of meetings and conferences • Respond to complaints and routine requests for information • Verify and review materials for completeness and conformance with established regulations and procedures • Operate automated text and data processing equipment to input, access, and retrieve data • Operate and troubleshoot photocopiers, fax machines, and printers • May develop procedural manuals • Troubleshoot and resolve problems that may arise during day-to-day office operations • Perform other duties as assigned by the UAA UPD Records and Accreditation Manager and/or the UPD Chief.Essential

    Note: As a condition of employment, the final candidate must submit a UAA-UPD F3 Nonsworn Applicant Personal History Statement, successfully pass a criminal background check, and obtain a FBI & Alaska Department of Public Safety CJIS Security Clearance

    Knowledge, Skills, Abilities: Ability to interact with various departments, alumni, students, faculty, staff, and community members effectively and professionally. Ability to work independently and exercise strong human relation skills. Knowledge of general office procedures and etiquette. Strong communication skills, both written and verbal. Ability to use various software platforms to compose correspondence, create spreadsheets, and prepare presentations (Office Word, Excel, PowerPoint and/or Google Docs/Sheets/Presentations). Knowledge of or willingness to learn policies, procedures and organizational structure of the University of Alaska Anchorage, the University of Alaska Board of Regents, and various laws and statutes pertaining to law enforcement.

    Preferred knowledge, skills, or abilities for this position: • Ability to type 40 WPM or more

    Typical Experience:

    None

    Required Education or Training:

    To be eligible for student employment, an applicant must: a. Be enrolled in the University of Alaska system with a minimum of six credit hours in the current semester of employment. Must demonstrate plans to enroll for six or more credit hours in the next semester for employment between semesters. b. Have at least a 2.0 cumulative grade point average (GPA) or approval from the MAU Senior Student Services officer or his/her designee. c. Students enrolled in non-traditional programs of study will be considered eligible for student employment with the approval of the senior student services officer.

    Salary Information:

    This is a part-time position, up to 20 hours/week, while school is in session. Starting hourly rate is $11.34/hour.

    Special Instructions to Applicants:

    Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

    This is a pooled position and will remain open for the academic year.

    The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

    UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www. alaska.edu/nondiscrimination

    The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

    Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

    If you have any questions regarding this position, please contact Katelyn Leary, HR Coordinator, at [email protected] or 907-786-4801.

    Advertised: 11 Jan 2023 Alaskan Standard Time Applications close: 30 Jun 2023 Alaskan Daylight Time

    Apply now

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