University Student Affairs Coordinator

Western University of Helth Science
February 19, 2023
Offerd Salary:$24.00
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to the position's level, core duties, job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Classification Series Details

Function University Student Affairs

Family College Student Affairs Classification Series Title Coordinator

Classification Pay Scale

Minimum $24.00

Maximum $27.00

Posting Details

Posting Number S01203

Position Title University Student Affairs Coordinator Position Status Full-time Campus Western University Campus-Pomona, CA Department 4001-Student Affairs Job Summary

The full-time University Student Affairs Coordinator serves as a member of the University Student Affairs team providing assistance to all WesternU student clubs and the Student Government Association (SGA) for co-curricular programs and student services. The Coordinator provides financial support management for class and club organization account balances ensuring accurate accounting and University policy compliance. The Coordinator is responsible for USA communication and marketing This position reports to the Director for University Student Affairs.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1. Strong written communication, verbal communication and interpersonal skills that enable the employee to interact effectively with administration, faculty, staff, and students.

2. Excellent computer skills enabling employee to provide support to department using technological tools such as Microsoft Office, Microsoft Teams, and Microsoft Sharepoint. Experience with office equipment such as copy machine, multi-line telephone, and fax machine highly desired.

3. Ability to prioritize and successfully complete multiple duties while paying close attention to detail.

4. Skilled in making decisions with sound judgment.

Required Qualifications

Education: Bachelor's degree strongly recommended. AA/AS degree and 5+ years in Student Affairs may be considered in lieu of Bachelor's degree.

Experience: Three-five years of higher education experience or Bachelor's degree in related field preferred

Computer Skills: Excellent computer skills enabling employee to provide support to department using technological tools such as Microsoft Suite products, Qualtrics, and WordPress. Banner experience strongly desired. Experience with office equipment such as copy machine and multi-line telephone preferred

List comments regarding work hours

Monday – Friday 8:00 AM – 5:00 PM Some weekends and/or evenings may be required

Posting Date 10/26/2022 Close Date Open Until Filled Yes Special Instructions to Applicants

Essential Job Duties

Job Duties

Student Co-Curricular Programming and Student Services Support

- Review and verify accuracy of student submitted reimbursement requests.

- Support student leaders by providing balances of club/class funds and answering questions regarding University policies for reimbursement and payment.

- Reviewing and submitting Officer Travel Fund reimbursements from Senior VP of USA budget.

- Verify and process military reimbursements.

- Ensure accurate accounting aligned with fiscal year deadlines.

- Provide trainings for club/class student leaders on proper financial management of University funds.

- Review and approve designed merchandise to ensure compliance with University branding standards and legal/trademark accuracy.

- Manages housing database and roommate request database. Communicates with members of the community that are interested in posting their rentals on the University database.

- Assist with planning and execution of USA events including but not limited to Fall Club Day/Week, Spring Club Day/Week, Santa's Workshop, and the SGA Interprofessional Health Fair (IPHF) - Assist with planning and execution of University events including but not limited to Welcome Week, Convocation, and, Commencement.

- Answering inquiries sent to general USA email address that are related to club/SGA financial requests/reimbursements, military reimbursements, or housing.

Percentage Of Time 50% Job Duties

Departmental Support

- Greet and assist students and guests at the front counter or during virtual office hours.

- Answer telephone and email inquiries within 2 business days.

- Coordinate daily and weekly maintenance of Student Services Center (SSC) lunchroom with other offices and departments in the building. Order supplies as needed.

- Provide back-up administrative support for various Student Affairs-related Committees that are chaired by University Student Affairs leadership. - Provide back-up support to the Executive Assistant to the Senior Vice President for University Student Affairs.

- Provide back-up support to assist with club event reservations and support for Executive SGA and SGA senate meetings including reserving space, communicating with student leaders, and submitted documentation to Risk Management and Legal. - Cross-train and act as back-up for other USA Coordinator position as needed.

Percentage Of Time 30% Job Duties

Communications and Marketing

- Maintain and deploy weekly campus email “Monday Mail” by ensuring accuracy of submissions in collaboration with partner USA Coordinator.

- Draft and review communications sent to campus regarding co-curricular activities including but not limited to SGA elections, Fall/Spring Club Week, Santa's Workshop and the IPHF.

- Research and develop Social Media presence for USA.

- Create flyers and other materials for events used in email marketing and campus electronic sign boards. - Other duties as assigned

Percentage Of Time 20%

Physical Demands

Physical Demands

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

WesternU Policy requires persons employed by the University to provide proof of vaccination against the SARS-CoV2 (COVID-19), subject to limited exemptions, regardless of whether the employee is on-site or authorized to work remotely. Exempted employees, or those whose status of full vaccination is pending, will be required to submit to regular COVID-19 testing for in- person/on-campus work assignments. ​

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms in order to operate a PC in the performance of job duties, climb, talk or hear. The employee is occasionally required to stand, walk, and stoop. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close, distance, peripheral vision and ability to adjust focus.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are normally performed in a typical office setting. The noise level in this setting is usually loud due to the proximity of office machines and heavy office traffic.

Applicant Documents

Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

  • Letter of Recommendation #1
  • Letter of Recommendation #2
  • Letter of Recommendation #3
  • Additional Applicant Document
  • Supplemental Questions

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