Unit Administrator

Position Details

Position Information

Recruitment/Posting Title Unit Administrator

Posting Number 22TM0563 Department Engn-Materials Science & Engn Overview

Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766 and celebrated a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 70,800 students and 27,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Rutgers University–New Brunswick took root over 250 years ago. We are the state's most comprehensive intellectual resource—the flagship campus of Rutgers, The State University of New Jersey, as designated by the Association of American Universities. We are the region's most high-profile public research institution and a leading national research center with a global impact.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Unit Administrator for the Department of Materials Science and Engineering. The Unit Administrator provides administrative support to unit management by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports and documents.

Among the key duties of this position are the following:

Processes various financial documents and data.

Analyzes data and prepares internal financial reports consistent with a basic understanding of the mission, vision, role, and goals of the unit.

Prepares and coordinates business activities, which include payroll analysis, accounting, policy dissemination and application, and reporting. Work is usually reviewed upon completion.

Performs professional work requiring knowledge of general accounting principles and practices, and the basic application of concepts, theories, and terminology of accounting.

Works under direct supervision with specific instructions on routine or semi-routine work.

Position Status Part Time Hours Per Week 20 Daily Work Shift Day Work Arrangement FLSA Nonexempt Position Salary $22.00 -$25.00 an hour Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

•Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience. •Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.

Certifications/Licenses Preferred Qualifications Required Knowledge, Skills, and Abilities

Knowledge of Microsoft Office, robust expertise of Microsoft Excel and experience in budgeting.

Abilities in various software supporting finance management (Oracle), payroll (Tableau reports), human resources (Peoplesoft) and Research Administration and Proposal Submission (RAPPS).

Equipment Utilized

Microsoft Office, Peoplesoft, Oracle, Tableau Reports, Marketplace, Expense Management, Research Administration and Proposal Submission, Google Docs

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Open Date 09/22/2022

Posting Close Date 03/15/2023 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City State Location Details

ESRG, Technology Center II North Brunswick NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk ().

Do you have a bachelor's degree in accounting, business administration, a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?

Yes

No

Do you have a minimum of two years relevant experience in an administrative function, good communication skills, and computer literacy?

Yes

No

Applicant Documents

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents