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Travel Coordinator

Category: Other Professional Subscribe: Department: Travel Department Locations: Normal, AL Posted: Feb 14, 2023 Closes: Open Until Filled Type: Full-time Position ID: 159090


About Alabama A &M University :

Alabama A&M University (AAMU), an 1890 Land-Grant institution located in the high-tech center of Huntsville in northern Alabama, invites applications for the positions listed below. Situated in the northeast quadrant of the city of 200,000, the hillside campus is just four miles away from downtown Huntsville. AAMU offers its 6,100-student population a wide range of course offerings under the College of Agriculture, Life and Natural Sciences; College of Business and Public Affairs; College of Education, Humanities and Behavioral Sciences and College of Engineering, Technology and Physical Science. The School of Graduate Studies serves about 1,400 and offers doctoral degree programs in Applied Physics, Food Science, Plant/Soil Science and Reading/Literacy.

Job Description:


Under the general supervision of the Assistant Comptroller, processes travel reports for University staff.

Essential Duties and Responsibilities:

  • Process travel request and expenses reports in SAP Concur and traditional paper form for student travel.
  • Analyze invoices, receipts, and other documentation for accuracy, verifying the completeness of documentation to approve, deny, and clear travel charges incurred.
  • Communicate with University faculty, staff, and students related to travel.
  • Conduct trainings with the University faculty and staff on SAP Concur travel management system.
  • Ensure that all travel follows the University and Alabama State policy and procedure.
  • Process monthly liquidations for travel encumbrances.
  • Process reconciliations for travel advances.
  • Maintain relationships with all Faculty, Staff, and Student.
  • Process request in an efficient and timely manner.
  • Attend travel trainings and professional development trainings to stay abreast of information pertaining to travel.
  • Must be customer focused, employ excellent judgment, discretion and employ excellent customer service skills.
  • Ability to use independent judgment.
  • Must understand customer service standards and procedures
  • Must pay attention to detail.
  • Must have the ability to work with people at all levels inside and outside the University.
  • Must be able to adapt to a fast-paced environment.
  • Perform other duties as assigned.
  • Requirements:

    Minimum Position Requirements (including certifications, licenses, etc.):

  • B.S. Degree in Business Administration, Business Management, Accounting or related field.
  • One (1) - Two (2) years of professional level experience with customers, travel, reconciliation and compliance.
  • Two (2) - Three (3) years of customer service experience.
  • Must have a detailed understanding of, and experience with Microsoft Excel, Word, Outlook and Adobe Pro software.
  • Must pay attention to detail.
  • Knowledge, Skills, and Abilities:

  • Strong interpersonal skills, a friendly attitude, be customer service oriented
  • Strong analytical skills, be detailed oriented
  • Work well under pressure and tight deadline schedules
  • Preferred Knowledge:

  • Knowledge of State of Alabama travel regulations
  • Knowledge of computer applications such as Ellucian Banner, Excel, and MS Word
  • Additional Information:


    The salary for each position is based on the grade/tier in which the position is placed, and the salary within the grade/tier is based on the number of years of related experience or number of years in the hiring rank.

    CLOSING DATE: Open Until Filled

    Alabama A&M University is an Equal Opportunity/Affirmative Action Employer

    Alabama A&M University encourages applications for employment from persons who are members of groups that have been underrepresented based on race, color, national origin, gender, age, or disability.

    Application Instructions:

    Please submit the following documents online to be considered for the position:

  • Employment Application
  • Resume (include all work experience/history)
  • Cover letter
  • Unofficial transcript (if applicable)
  • Already have an AAMU Employment Account? Login to add documents or update your account.

    URL: www.

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