Timetabling and Room Management Officer

Timetabling and Room Management Officer

Full Time - Permanent - High Wycombe

Salary - £30,502 - £34,308

Buckinghamshire New University is an ambitious, modern university that is always open to fresh ideas and thinking. We believe in the transformative power of education, and in doing the right thing by our students, people and local community. That's why our BNU community is a special place to work and study, and where people who want to make a difference can contribute and succeed.

Our University's DRIVE values are at the heart of all that we do. We are united in being dynamic, responsible, inclusive, visionary and empowering to ensure that we provide the best experience to our learners and offer excellent service to our partners and to each other as colleagues.

BNU continues to experience rapid growth in student numbers, making us one of the fastest-growing higher education providers. This is an exciting time to join the University as we invest significantly in estate developments and welcome Jay Blades MBE as our inaugural Chancellor.

You will work as part of the team responsible for the production of a timely and accurate University timetable, ensuring it is student focused and uses the estate efficiently. This will be completed through the use of systems and processes designed to ensure that timetables meet the requirements of academic schools, that they provide a good student experience and that they are well communicated.

What we offer:

a generous holiday entitlement (30 days per annum, plus bank holidays & closure days)

training & development support opportunities

contributory pension scheme

discounted gym membership for our on-site gym

a range of staff discounts with major retailers.

Please click here to see our wide range of benefits available for employees.

If you have the qualities and attributes representative of the University's values and ambition, we would be delighted to hear from you.

For further information about this role please contact Paul Radford at [email protected]

All applications are to be made in full and online.

Buckinghamshire New University is proud to have a diverse community and a strong track record of inclusion. Our aim is to continue to build an environment where everyone thrives and can be themselves. We therefore ensure that our interview/shortlisting Chairs complete the relevant e-learning and/or inclusive recruitment training.

Closing Date: 17 March 2023

Interview Date: TBC

If you are successful in securing an interview for the role, you will be required to provide proof of eligibility to work in the UK.

At Buckinghamshire New University equality of opportunity and diversity is at the heart of all we do and fully integrated into our values. Our aim is to create an inclusive environment where everyone thrives and feels a sense of belonging. We are committed to diversity and welcome applications from different backgrounds and experiences.

Buckinghamshire New University is a Disability Confident employer and as such you will be given the opportunity to declare a disability as part of the application process.

The University is also committed to achieving the Race Equality Charter.

Location

High Wycombe

Contract Type

Permanent

Salary Range

£30,502 - £34,308

Hours per week

37

Closing Date

17/03/2023

Ref No

1157

Job Description

JOB DESCRIPTION

Job Title: Timetabling & Room Management Officer

Schools and Directorates/Directorate: Academic Registry

Grade: F

Location: High Wycombe (cross campus working required)

Hours: 37

Responsible to: Timetabling Manager

Responsible for: N/A

Job Purpose:

To ensure the production of a timely and accurate University timetable, ensuring it is student focused and uses the estate efficiently. This will be completed through implementing systems and processes to ensure that timetables meet the requirements of the faculties and provide a good student experience and well communicated.

Main Duties & Responsibilities of the role:

Act as a School Business Partner to work with key staff in faculties to ensure that all University Courses are efficiently timetabled and within timescales agreed.

Lead and advise on the timetabling activity in the schools to enhance the student experience.

To maintain regular and effective communication with all key staff in the Schools and Directorates with regard to the production of efficient timetables and ensure they are aware of all dates, deadlines and other important information.

To prioritise work on a daily basis and to plan according to the academic cycles/calendar.

To be responsible for co-ordinating timetabling data collection and to ensure data integrity.

To configure and interpret the data, involving a detailed knowledge of academic requirements across departments.

To be responsible for the allocation of rooms to teaching events and for making efficient use of the teaching space.

To undertake student and curriculum imports to the timetabling system.

To undertake central timetabling activities such as confirming ad-hoc booking, clash-checking, auto-scheduling and student allocations.

To have a proactive approach to problem-solving and to use initiative and creativity to resolve conflicts and teaching space allocation issues.

To ensure that access to timetable information is available in a variety of media to key stakeholders.

To provide personalised student timetables to enhance the student experience.

To provide reports and timetables as required.

To extract and analyse data from the student information system to obtain information for timetabling and room allocation purposes and to identify redundant/excessive room bookings.

To log and monitor change requests, queries, complaints and any problems caused as a result of these.

To challenge those with redundant bookings or using bad practice with block bookings.

To challenge those who do not comply with the timetabling processes, procedures and deadlines and to attend meetings as required.

Any other reasonable duties as required by the Timetabling Manager.

PERSON SPECIFICATION

E – Essential D = Desirable A = Application T = Test I = Interview

Education, Qualifications & Training

E / D

Means of Testing

Degree standard of education

D

A

Competent at using a timetabling/scheduling system

E

A/I

Experience of using Scientia timetabling software

D

A/I

Knowledge & Experience

E / D

Timetabling and room booking systems and processes

E

A/I

Understanding of HE curriculum structures and teaching models

E

A/I

Skills

E / D

Excellent communication and interpersonal skills

E

A/I

Computer Literate

E

A

Special Requirements

E / D

Ability to deal with difficult and challenging people/situations

E

I

BUCKS BEHAVIOURAL FRAMEWORK

Finding solutions

Working together

Using resources effectively

Location

High Wycombe

Contract Type

Permanent

Salary Range

£30,502 - £34,308

Hours per week

37

Closing Date

17/03/2023

Ref No

1157