Job Number: 523600
Classification: Administrative Management 1
Grade: Grade 80
Work type: On Campus, Staff Full-time
Administrative Unit: University of Alaska Anchorage
School/Business unit: UAA Matanuska Susitna College
Categories: Executive/Director/Management, Recreation/Event, Arts/Museum
The Glenn Massay Theater at Mat-Su College (an extended campus of the University of Alaska Anchorage), is seeking a highly qualified Performing Arts Venue Manager to oversee the daily operations of the Mat-Su Valley's Center for Arts & Learning.Duties:
10Perform duties as a member of the MSC Executive Committee and be willing to work on various campus committees with Mat-Su College to help achieve the overall mission of the college and the University of Alaska. Maintain and operate the scheduling and content for the MSC road sign and large monitors on campus.Essential
30Theater Promotion: Work with the various university and community groups, organizations, and companies to effectively promote the use of the facility and to provide a positive and professional image for the Matanuska Susitna College and the University of Alaska. Produce effective marketing strategies for the promotion of the facility; create graphic designs and layouts for both print and internet usage; write articles for local newspapers promoting events; design, maintain, and operate the online presence of the theatre through websites, social media, and ticket company management. Maintain annual fiscal duties to include utility tracking; expense and revenue tracking, forecasting, and reports; invoice collection; contractual and bid procurement needs for equipment and talent acquisition, working closely with UAA procurement. Supervise and facilitate preventative maintenance and repair of theatrical lighting instruments, rigging, sound, and other facility systems. Schedule scene shop & equipment for clients' needs: set up and takedown of sets, lighting, audio, costumes, and props as needed. Deal with unexpected developments in a calm and professional manner, guide participants as to proper event timing and adequate safety. Supervise clients and patrons.Essential
60Theatre Operations: Understand and supervise all aspects of theater operations. Develop policies and procedures to effectively operate and maintain facility; develop and maintain safety procedures and forms for all staff, renting organizations, and patron management; develop and update facility use contracts, reservation request forms, and procedural checklists. Plan, procure, and coordinate events for UAA/MSC, local, national, and international event groups; initiate talent contract negotiations; plan and coordinate with talent for technical and personal needs for the event. Oversee event day duties, greeting talent and ensuring their needs are met and the event is successful. Theatre Event Facilitation: Meet and greet clients as they arrive at the facility, discuss technical requirements and program details, work in an accommodating and professional manner to facilitate a wide variety of events with diverse clients. Event scheduling and management: maintain event schedule for multi-use facility; work with clients for pre- event planning, negotiate contracts, quote and invoice management; meet technical needs for events; supervise theatre, client, and volunteer staff during events; and work with other MSC Departments (Maintenance, Director's Office, and others as needed) to ensure adequate support for events. Technical Management: Operate and maintain theatre lighting, sound, scenery, costume, and stage equipment; design scenery and lighting for events from paper to building the scenery and lighting designs; operate lighting and sound as needed for events; supervise, maintain, and operate a single-purchase counterweight fly system, adhering to all safety inspections and maintenance schedules required; supervise and maintain scene shop and costume shop equipment, tools, and supplies. Facilitate and supervise the design and use of venue equipment (i.e. lighting and sound systems). Update out-of-date systems as needed and keep current equipment up to date and maintained properly. Procure, manage, and operate box office and concession ticketing systems, cash registers, and food storage systems; maintain and operate espresso machine for café coffee and tea products; keep inventory and manage budget responsibilities for ticket and concession revenue; supervise and operate box office hours with staff and student workers; deal with all patrons to the venue with the highest level of customer service and handle any issues that arise with professionalism. Purchasing: Maintain responsible purchasing habits for events and facility management as needed throughout the year; manage and report on the usage of the UA Procard through the processes defined by the university. Generate alternative revenue sources through theatre-based events and productions, ticket sales, concession sales, facility rental, client advertising, and event design and building needs to help offset the cost of operating the theatre; strive for a goal of $70,000 or more in generated income each fiscal year. Oversee the hiring of and supervision of theatre staff, technicians, student labor, and volunteers. Supervise and facilitate rehearsals and performances.Essential
“Opportunities start here” is more than a slogan at Mat-Su College--it is our mission. Our aim is to transform student aspirations into realities. Matanuska-Susitna College seeks applicants who possess a desire to help students succeed in reaching their goals.
Mat-Su College is a community campus of the University of Alaska Anchorage. The campus is located on 951 acres in the Matanuska-Susitna Borough, the fastest growing region of Alaska. We serve as a major higher education hub for the communities of Wasilla and Palmer. Our student-friendly campus offers small class sizes and state-of-the-art facilities, including paramedic classrooms with a fully equipped ambulance bay, updated science labs, and a 520-seat performing arts theater. The campus has an annual operating budget of over $10,000,000 and serves approximately 1,300 students each semester.
Join us and help turn student aspirations into reality!
For more information on The Glenn Massay Theater: https: // glennmassaytheater.com/
Knowledge, Skills, Abilities: Theatre Operations and Management: Technical Management and Direction; Event Scheduling, Planning, and Management; House Management; Box Office and Concessions Management; Production and Stage Management; Talent Management;
Operation and knowledge of professional sound and lighting systems (Yamaha, Crestron, and ETC) to include the proper use of lighting instruments, atmospherics, microphones, speakers, and cabling;
Knowledge in the operation and maintenance of theatre rigging and a single- purchase counterweight fly rail system;
Knowledge of proper stage terminology, especially for safe working practices;
Knowledge in the basics of theatre design;
Effectively operate mast lift and scissor lift machinery;
Safety standards for working at heights and ladder usage;
Safety standards for working with electricity;
Safety standards for working with construction tools and equipment; safe and effective knowledge of basic theatre construction skills;
Effectively negotiate, network, and prioritize;
Effective time management skills;
Ability to use scheduling software;
Experience supervising staff, students, and volunteers;
Ability to work collaboratively with others;
Ability to maintain fiscal responsibility;
Effective marketing strategies;
Ability to use the Adobe Creative Suite of products;
Ability to use of Microsoft Office;
Ability to use 25Live;Ability to use Vendini Ticketing Management;
4-6 years' experience in event management and theater operations is required. A Master's degree and 2-3 years' experience in event management and theater operations may be accepted in lieu of the 4-6 years experience.
Required Education or Training:
Bachelor's degree in a relevant field is required.
Master's degree is preferred.
This is a full-time, 12-month, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 80.
Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.
Final candidates will be expected to give a 20-30 minute presentation outlining their vision for the Glenn Massay Theatre in a way that addresses key challenges facing campus based performing arts theatres and their vision for how to address these challenges.
To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The review process for applications will be begin on January 23, 2023.
When completing the online application process, please upload the following documents:
1. Cover Letter 2. Resume 3. Three professional references
Address your cover letter to:
Dr. Talis Colberg
8295 E College Drive
Palmer AK 99645
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www. alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Steffany Willhauck, MSC HR Coordinator, at [email protected] or (907) 746-9334.
Advertised: 05 Jan 2023 Alaskan Standard Time Applications close: Open until filled