Temporary Administrative Assistant - Biology

Wesleyan University
February 19, 2023
Offerd Salary:$18.00-$22
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Position Information

Position Information

Job Posting Number T00788

Position Title Temporary Administrative Assistant - Biology Department Biology Department-1048 Job Category Temporary Posting Pay Type Hourly Salary Range


Position Details

Reporting to the Chair of the Biology Department, the administrative assistant is responsible for providing administrative support to the faculty, staff and students in the department.

Responsibilities include:

  • Provide support for faculty searches and external reviews as needed.
  • Maintain confidential files for faculty and staff.
  • Assist with the preparation of reports; write correspondence and memorandums; create flyers, brochures, newsletters, etc.
  • Perform a variety of administrative services: attend department meetings and take minutes, maintain databases and generate reports and mailing lists, maintain calendars and organize meetings, manage office correspondence and procedures, and greet and work with students, faculty, visitors and other constituencies.
  • Assist with the coordination and logistics for all program events (e.g., speakers and lecture series) to include scheduling, publicity, room reservations, travel and catering arrangements. · Manage/reconcile departmental pcard; occasional processing of payroll, A/P vouchers, travel reimbursements and other financial transactions as needed.
  • Assist in compiling course offerings using the Curriculum Development System; liaison with departmental staff to manage cross-listings; edit material for course catalog and university publications.
  • Assign advisors to student majors, update and maintain confidential student records. · Manage the biology graduate program application using Slate; arrange graduate interviews (travel, schedules, etc.); and, track student progress working with Graduate Student Services. · Coordinate graduate seminar events as needed.
  • Manage and keep up-to-date departmental electronic file system including: listings of teaching assistant assignment; listing of departmental course projections; current course grid; Academic Forum documents; seminar grid; faculty committees listing; graduate student handbook; faculty sabbatical planning; university prizes.
  • Update and maintain department website.
  • Oversee student workers.
  • Perform other duties as assigned.
  • This is a temporary, non-benefit eligible, position that works on-campus. The duration of this assignment is for up to 8 weeks.

    Minimum Qualifications

    Associate Degree and eight years related experience. Related experience and training may be substituted for educational requirement. Demonstrated attention to detail.

    Demonstrated expertise in Word, Excel and Email. Previous experience using webpage management applications and document servers such as SharePoint. Proven ability to manage multiple tasks and meet deadlines.

    Preferred Qualifications

    Experience in higher education environment. Previous budget management experience.

    Special Instructions to Applicants Quick Link https: // careers.wesleyan.edu/postings/9399

    Applicant Documents

    Required Documents

  • Cover Letter
  • Resume
  • Optional Documents

    Supplemental Questions

    Required fields are indicated with an asterisk ().

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