Support Specialist II - UBMS - D (S04506P)

University of Texas at Arlington
June 11, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Support Specialist II - UBMS - D (S04506P) Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S04506P

Position Title Support Specialist II - UBMS - D (S04506P) Department Precollege Program Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Job Summary

To provide varied administrative support for the Upward Bound Math and Science Center Programs' routine business or academic activities with minimal supervision.

Essential Duties and Responsibilities

  • Prepare and submit all paperwork for staff and students' travel including mileage for reimbursement.
  • Process payroll as needed. Handle monthly vacation, sick leave reports as needed.
  • Assist in the preparation of participants' stipends.
  • Provide secretarial assistance, including word processing, compose correspondence, office management, answer telephones, meet and receive guests, process mail, make copies, record minutes of meetings.
  • Maintain a ledger of expenditures and credits for all grants.
  • Assist Program Director and Coordinator with budgetary accounting responsibilities for grants. Purchase supplies and reconcile department credit card purchases, generate purchase orders and documents.
  • Arrange staff and or participant travel accommodations.
  • Assist in the planning and implementation of the six-week summer residential programs including requesting vans or other transportation.
  • File insurance claims for summer participants.
  • Maintain files, records, and program documentation and update BLUMEN or other data bases as needed.
  • Select, train, and supervise student clerical staff.
  • Conduct monthly meetings and implement new office procedures for office staff.
  • Assist with documentation and accounting of Auxiliary Programs, i.e. SAC, PA, Gift Accounts.
  • Assist in the development and production of monthly newsletters i.e. mail and or email.
  • Coordinate meetings, workshops, field trips and activities, and assist in reserving facilities for program use.
  • Generate requests for catering service i.e.
  • Catering Request Fax Form or Food Waiver, for program activities when food is requested by the Director and or Coordinators.
  • Assist in submitting documentation to the U.S. Department of Education and other funding agents as needed.
  • Assist with grant proposals.
  • Performs other duties as assigned.
  • Required Qualifications

  • High School diploma or equivalent.
  • Three (3) years of administrative, secretarial, and clerical experience.
  • Preferred Qualifications

  • Experience with educationally and economically disadvantaged junior and high school students.
  • Good oral and written communication skills.
  • Nonjudgmental and supportive overall attitude.
  • Ability to learn quickly, adapt to changes, and work under pressure.
  • Reliable and highly motivated.
  • Personal experience overcoming academic and economic obstacles to higher education.
  • Ability to type 40WPM.
  • Experience with BLUMEN (UT Arlington's data management/accounting system).
  • Work experience in an educational program.
  • Read, speak or write in Spanish language.
  • Working Conditions Special Conditions for Eligibility Working Title EEO Statement

    UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

    Posting Detail Information

    Number of Vacancies 1

    Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

    Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

    Requirement Questions

    Required fields are indicated with an asterisk ().

  • What is the highest degree you have attained? (Please specify in your resume)
  • High School diploma
  • Associate's degree
  • Bachelor's degree
  • Master's degree or higher
  • How many years of experience do you have working in a secretarial/clerical environment?
  • None/less than 1 year
  • 1 to 2 years
  • 3 to 4 years
  • 5 years or more
  • What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)
  • No skills/Basic
  • Intermediate
  • Advanced
  • Proficient
  • Documents Needed To Apply

    Required Documents

  • Resume or CV
  • Cover/Interest Letter
  • Optional Documents

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