Support Specialist II - UBMS - D (S04506P)
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to
month/year), job title, summary of job duties and 2) Education: school name,
degree type, and major.
Posting Details
Position Information
Posting Number S04506P
Position Title Support Specialist II - UBMS - D (S04506P)
Department Precollege Program
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Open to External and Internal
FLSA
Salary Salary is commensurate based on qualifications and relevant
experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Job Summary
To provide varied administrative support for the Upward Bound Math and Science
Center Programs' routine business or academic activities with minimal
supervision.
Essential Duties and Responsibilities
Prepare and submit all paperwork for staff and students' travel including
mileage for reimbursement.
Process payroll as needed. Handle monthly vacation, sick leave reports as
needed.
Assist in the preparation of participants' stipends.
Provide secretarial assistance, including word processing, compose
correspondence, office management, answer telephones, meet and receive
guests, process mail, make copies, record minutes of meetings.
Maintain a ledger of expenditures and credits for all grants.
Assist Program Director and Coordinator with budgetary accounting
responsibilities for grants. Purchase supplies and reconcile department
credit card purchases, generate purchase orders and documents.
Arrange staff and or participant travel accommodations.
Assist in the planning and implementation of the six-week summer
residential programs including requesting vans or other transportation.
File insurance claims for summer participants.
Maintain files, records, and program documentation and update BLUMEN or
other data bases as needed.
Select, train, and supervise student clerical staff.
Conduct monthly meetings and implement new office procedures for office
staff.
Assist with documentation and accounting of Auxiliary Programs, i.e. SAC,
PA, Gift Accounts.
Assist in the development and production of monthly newsletters i.e. mail
and or email.
Coordinate meetings, workshops, field trips and activities, and assist in
reserving facilities for program use.
Generate requests for catering service i.e.
Catering Request Fax Form or Food Waiver, for program activities when food
is requested by the Director and or Coordinators.
Assist in submitting documentation to the U.S. Department of Education and
other funding agents as needed.
Assist with grant proposals.
Performs other duties as assigned.
Required Qualifications
High School diploma or equivalent.
Three (3) years of administrative, secretarial, and clerical experience.
Preferred Qualifications
Experience with educationally and economically disadvantaged junior and
high school students.
Good oral and written communication skills.
Nonjudgmental and supportive overall attitude.
Ability to learn quickly, adapt to changes, and work under pressure.
Reliable and highly motivated.
Personal experience overcoming academic and economic obstacles to higher
education.
Ability to type 40WPM.
Experience with BLUMEN (UT Arlington's data management/accounting
system).
Work experience in an educational program.
Read, speak or write in Spanish language.
Working Conditions
Special Conditions for Eligibility
Working Title
EEO Statement
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women,
veterans and persons with disabilities are encouraged to apply. Additionally,
the University prohibits discrimination in employment on the basis of sexual
orientation. A criminal background check will be conducted on finalists. The
UTA is a tobacco free campus.
Posting Detail Information
Number of Vacancies 1
Desired Start Date
Open Date
Review Start Date
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to
month/year), job title, summary of job duties and 2) Education: school name,
degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk ().
What is the highest degree you have attained? (Please specify in your resume)
High School diploma
Associate's degree
Bachelor's degree
Master's degree or higher
How many years of experience do you have working in a secretarial/clerical environment?
None/less than 1 year
1 to 2 years
3 to 4 years
5 years or more
What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)
No skills/Basic
Intermediate
Advanced
Proficient
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
