Study Programme Administrator

University of Luxembourg
December 22, 2022
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Permanent
Working Time:Full time
Working type:N/A
Job Ref.:N/A
The University About us...

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University's faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

The Faculty of Science, Technology and Medicine (FSTM) contributes multidisciplinary expertise in the fields of Mathematics , Physics , Engineering , Computer Science , Life Sciences and Medicine. Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens, in order to better understand, explain and advance society and environment we live in.

Your Role...

The job holder will provide administrative support to to the Faculty's teaching programmes. He/She will work closely with the team of study programme administrators, the Dean's office of the Faculty, and central services of the University.


  • Collaborate with the programme directors who are in charge for the study programme, teaching modules, exam organisation and planning
  • Follow-up and day-to-day administrative assistance for several teaching programmes: planning, system update which are required for the programme courses and related events
  • Database Administration: course, grades, ECTS, etc.
  • Inform and advise students and teachers on administrative and organisational matters (welcome desks by phone, via email and the on-line platform Moodle)
  • Maintain accounting records of programme courses within the university's accounting guidelines
  • Assist the study director with promoting the teaching programmes (meetings, open days, student fairs, etc.)
  • Provide administrative support for non-academic events related to the study programmes
  • General secretarial tasks: reception, telephone, e-mails, correspondence, dispatching, filing and archiving
  • Ad hoc support for other study programme administrators (e.g. covering in case of absence etc.)
  • What we expect from you…
  • Degree in secretarial work (Bac +2/3) and previous experience in administrative work
  • Fluency in French to mother tongue standard and a very good command of English. German communication skills would be an advantage
  • Very good organisational skills with attention to detail and accuracy
  • Advanced user of the usual MS office tools (Word, Excel, PowerPoint)
  • Initiative, ability to manage multiple tasks at the same time independently
  • Team player, diplomatic, friendly and service oriented
  • Reliable and proactive
  • Flexible
  • In Short...
  • Contract Type: Permanent
  • Work Hours: Full Time 40.0 Hours per Week
  • Location: Belval
  • Job Reference: UOL05311
  • How to apply...

    Applications should include:

  • Curriculum Vitae
  • Cover letter
  • Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by email will not be considered.

    The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

    In return you will get…
  • Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
  • A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
  • A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

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