Students and Programs Coordinator

University of Melbourne
February 09, 2023
Offerd Salary:$89,182 – $96,536
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Students and Programs Coordinator

Job no: 0040012 Location: Parkville Role type: Full time; Continuing Faculty: Medicine, Dentistry and Health Sciences Department/School: Department of Medical Education, Melbourne Medical School Salary: UOM 6 – $89,182 – $96,536 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the Department of Medical Education, Melbourne Medical School The Department of Medical Education was established as a department within the Melbourne Medical School in 2015. It has responsibility for the delivery of the Doctor of Medicine (MD) course, research in medical education and a range of professional development postgraduate and non-award programs.

As the first Australian professional entry masters level program, the Melbourne MD creates a new benchmark in 21st century medical education. It delivers advanced clinical and academic training to ensure students are prepared for the challenges of a high-quality medical internship. The MD is a 4-year program with an intake of approximately 350 students per year. The degree is delivered through our Parkville campus, metropolitan and rural Clinical Schools, partner organisations.

About the Role The Students and Programs Coordinator is a member of the Academic Programs Team in the Department of Medical Education, playing a key leadership role in the delivery of the redesigned Doctor of Medicine (MD). Since its inception in 2011, the Melbourne MD has undergone continual revision. Each year students will enrol in a Discovery Subject alongside their core clinical subject. From a suite of modules, students can choose the teaching and learning content they will undertake in this subject that best meets their interests. The outcomes of the Discovery subjects become more applied and integrated as students progress through the course. Each MD student will have their own unique MD course.

The Students and Programs Coordinator portfolio includes support for one or more of the 4 years of Doctor of Medicine subjects, development, delivery and evaluation within the redesigned Doctor of Medicine. The role requires a dedicated team player and a dynamic leader, who is able to manage complexity, with a desire to contribute to an exciting curriculum advance in medical education.

This position is broad in scope and requires a high degree of initiative and self-management to deal with the range of functions and tasks involved. The incumbent will be responsible for ongoing reviews, benchmarking and improvements of administrative processes and communication strategies, in consultation with the clinical sites. As a coordinator in the Academic Programs Team, the incumbent will be required to provide leadership within the network. They will need to possess well-developed organisational, time management and problem-solving skills. They will be required to use initiative and be responsive to the needs of the School.

Responsibilities include:

  • Being responsible for the coordination of the Doctor of Medicine subjects & administration for components of the student lifecycle
  • Support the development of administrative processes by reviewing existing policies, guidelines and procedures and recommending changes to the Academic Programs Team Leader; drafting and implementing new policies and procedures where required. Develop and prepare accurate and appropriate documentation and reports
  • Ensure the delivery of a client focussed service that considers stakeholder needs in all processes in accordance with organisational expectations
  • Maintain and enhance own professional knowledge and technical skills by keeping up-to-date with new developments in the area of student and program administration.
  • About You You will have extensive experience in an administrative role that required coordination of a range of complex functions and provision of advice about policies and procedures. Your excellent interpersonal, written and verbal communication skills includes the ability to provide advice and support to a range of stakeholders at all levels, and the production of high-quality documents and publications.

    You will also have:

  • A degree with subsequent relevant experience; or extensive experience and specialist expertise in student and course administration; or an equivalent combination of relevant experience and/or education/training
  • High level organisational and problem-solving skills, including the ability to coordinate multiple functions and meet competing deadlines; to work proactively, plan and respond to unexpected situations
  • Knowledge of quality assurance and continuous improvement process
  • A demonstrated commitment to client service principles with the ability to be flexible and to anticipate and respond to client needs
  • Excellent committee secretariat skills
  • To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

    Please note: To be considered for this role you must have current valid work rights for Australia.

    About the University The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

    Benefits of Working with Us In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements, generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families
  • To find out more, visit https: //

    Be Yourself We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

    Join Us! If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

    ^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to https://

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected]

    Advertised: 19 Jan 2023 12:05 AM AUS Eastern Daylight Time

    Applications close: 09 Feb 2023 11:55 PM AUS Eastern Daylight Time

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