Student and Academic Administration Officer

School of Human Movement and Nutrition Sciences

Broaden your career within one of QLD's largest employers

Achieve a work-life balance with 36 hours/wk

Based at St Lucia

About UQ

As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting, real-world impact.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

26 weeks paid parental leave or 14 weeks paid primary caregiver leave

17% superannuation contributions

17.5% annual leave loading

Access to flexible working arrangements including hybrid on site/WFH options, flexible start/finish times, purchased leave, and a condensed fortnight

Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

On campus childcare options

Cheap parking (from just $5 a day)

Salary packaging options

About This Opportunity

We are seeking a motivated and organised Student and Academic Administration Officer in the School of Human Movement and Nutrition Sciences to provide high quality customer service through the delivery of friendly, helpful, accurate, and informative advice and services to students, professional and academic staff. This position is responsibility for completing a diverse range of administrative processing tasks and associated day-to-day problem resolution and maintenance of administrative systems.

Key responsibilities will include:

Provide timely and accurate information to students, staff and other stakeholders within the University policies and procedures framework

Process applications and documentation for students in relation to admission, progression, examinations, course enrolment, surveillance, and other student administration tasks

Provide relevant information and recommendations to decision makers in relation to student matters in accordance with university rules, policies, procedures and relevant legislation

Provide secretarial support at meetings, committees and working parties as required

Assist with the implementation and review of strategies and work practices which will improve the workflow, efficiency and effectiveness of Student Administration

This is a full time (100% FTE), fixed-term position through until 28 July 2024 at HEW Level 5.

At HEW level 5, the full-time equivalent base salary will be in the range $84,871.95 - $91,158.90, plus a generous super allowance of up to 17%. The total FTE package will be up to $99,300.18 - $106,655.91 annually.

About You

You will have an undergraduate degree in a relevant area or an equivalent combination of relevant experience and/or education/training.

You will also have the following:

A sound understanding of administrative processes relevant to student and academic administration, or the ability to rapidly gain such knowledge.

Demonstrated ability to establish priorities and meet deadlines

High level of attention to detail and ability to exercise initiative and judgement and to work independently

An empathy with and ability to communicate with students, including those from diverse cultural backgrounds

Experience in a tertiary education institution or other large organisation in an area related to student administration would be highly regarded

In addition, the following mandatory requirements apply:

Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

Background Checks : All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits .

Questions?

For more information about this opportunity, please contact Ms Dimity Glasby- Shaw ([email protected]).

For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

Cover letter addressing the ‘About You' section

Resume

Please note that you will be asked to add all documents into the one upload box labelled ‘resume', which is step one of the application form.

Other Information

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close 28th May 2023 at 11.00pm AEST (R-25919).