Staff - Faculty Secretary

South Texas College

United States

September 21, 2021

Description

Staff - Faculty Secretary

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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This is an online only application Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex/gender, ethnicity, marital status and applicant photos from all documents. Failure to block such information will render the application incomplete. For further information, click here. All uploaded documents become part of the applicant's application and are viewable to personnel involved in the hiring process.

Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Posting Details

General Statement of Job

The Faculty Secretary provides clerical and administrative support to faculty and other supervisory personnel.

Specific Duties and Responsibilities

Specific Duties and Responsibilities

  • Provides administrative support and assistance to the program chair(s), faculty, and the division office as needed, including but not limited to making copies, scheduling, correspondence, travel arrangements, and mileage reimbursements.
  • Maintains departmental files and coordinates various departmental initiatives and events.
  • Performs budget responsibilities as needed by balancing the departmental budget monthly and developing and tracking of requisitions and purchase orders by program chair.
  • Assists program chairs with departmental Notice of Employment (NOE) completion.
  • Orders and distributes supplies, and arranges for equipment maintenance.
  • Participates in support staff meetings.
  • Collects department's reference materials such as syllabi, faculty directory and office hour information; acts as custodian of department documents and records.
  • Organizes department meetings and events by booking facilities, compiling and distributing documents and providing necessary logistics, and composes meeting minutes.
  • Provides customer service and serves as a source of information to students, staff, and faculty on procedures, programs, and office activities.
  • Tracks inventory of equipment and its locations for audit purposes and assists division office in preparing inventory audit reports.
  • Prepares memorandums outlining and explaining administrative procedures and policies for department employees.
  • Participates in professional development, as directed.
  • Prepares materials for distribution, including data spreadsheets and marketing materials.
  • Performs other duties according to division/department needs.
  • Posting Number SP1675

    Position Title Staff - Faculty Secretary Department BPST-Diesel Technology Temporary End Date (if applicable) Location Technology E-Class Classified FLSA Non-Exempt Min Salary $18,241.00 Salary Range Required Education and Experience

    1. To qualify, one of the following must be met:

  • College Certificate

  • A minimum of 30 earned college hours

  • High School Diploma/GED and one (1) year of directly related experience

  • 2. At least one (1) year of work experience in a professional work setting required.

    Required Knowledge, Skills and Abilities

  • Excellent oral, written and interpersonal communication skills.
  • Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
  • Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
  • Ability to work independently as well as a team player within department and with others.
  • Demonstrated ability to interact effectively with a diverse, multi-cultural college population.
  • Demonstrated commitment to achieving the vision and mission of South Texas College.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of customers or employees of organization.
  • Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.
  • Checks, Certificates, Licenses, and Registrations

  • Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy.
  • Physical Requirements

  • Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
  • Bending the body downward and forward by bending leg and spine.
  • Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
  • Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
  • Applying pressure to an object with the fingers and palm.
  • Perceiving the nature of sounds at normal speaking levels with or without correction.
  • Ability to receive detailed information through oral communication, and to make the discrimination in sound.
  • Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
  • Ability to make rational decisions through sound logic and deductive processes.
  • Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
  • Sitting particularly for sustained periods of time.
  • Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
  • Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
  • Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.
  • Working Environment

    The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

    Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

    Desired Start Date 10/01/2021

    Close Date 09/21/2021 Open Until Filled (overrides Close Date) No Special Instructions to Applicants

    This is an online only application Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex/gender, ethnicity, marital status and applicant photos from all documents. Failure to block such information will render the application incomplete. For further information, click here. All uploaded documents become part of the applicant's application and are viewable to personnel involved in the hiring process.

    Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

    Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

    Candidate Review Start Date Annual Security Report and Non-Discrimination Statements

    Notice of Non-Discrimination South Texas College is an equal education and equal employment opportunity/affirmative action employer. South Texas College does not discriminate or tolerate discrimination against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ethnicity, religion, age, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, parental status, disabilities, genetic information, veteran status, or any other protected category under applicable local, state, or federal law. Conduct that excludes participation, denies benefits or subjects others to discrimination is prohibited. The College complies with all applicable policies and state and federal legislation in order to combat discrimination.

    For more information, please review College Policy #4216 “Sex Discrimination, Sexual Harassment, Domestic Violence, Dating Violence, Stalking, and Retaliation Prohibited”: https: // admin.southtexascollege.edu/president/policies/pdf/4000/4216.pdf

    The following person has been designated as the Title IX Coordinator to handle inquiries regarding all forms of discrimination, harassment or retaliation, including sexual misconduct:

    Maria G. Elizondo Vice President for Finance and Administration Services, Title IX Coordinator 3201 W. Pecan Blvd., X 224 McAllen, Texas 78501 956-872-3558 Email: TitleIX@southtexascollege.edu

    More information about gender-based sexual harassment, sexual assault or other sexual misconduct, including Title IX, can be found here: https: // www. southtexascollege.edu/about/notices/title-ix.html

    It is the policy of the College to provide reasonable accommodations for persons with disabilities. For accommodations for Faculty and Staff, please contact the college's Office of Human Resources at 956-872-4448. For accommodations for Students, please contact Student Disability Services at 956-872-2173.

    The following individuals have been designated to handle inquiries regarding disability:

    Laura Requena, MBA, MPAcc, PHR, SHRM-CP Director of Human Resources, Title IX Deputy Coordinator and 504 Coordinator 2501 W. Pecan Blvd. McAllen, Texas 78501 Office: 956-872-3637 Email: HRAdministrators@southtexascollege.edu

    Students:

    Santa E. Pena, M.Ed., LPC-S Director of Counseling, Title IX Deputy Coordinator, and 504 Coordinator 3201 W. Pecan Blvd. McAllen, Texas 78501 Office: 956-872-2140 Email: santaep@southtexascollege.edu

    File a report of discrimination here: https: // www. southtexascollege.edu/report/index.html

    In compliance with the Clery Act of 1990, the College's annual security report is available at: https: // www. southtexascollege.edu/stcdps/pdf/annual-security-report.pdf

    Posting Supplemental Questions

    Required fields are indicated with an asterisk ().

  • How did you hear about this employment opportunity?
  • South Texas College Careers website
  • The Monitor
  • Starr County Town Crier
  • HigherEdJobs
  • Inside Higher Ed Careers
  • Texas Workforce Commission
  • Career/Job Fair
  • Indeed.com
  • Internal-email
  • Glassdoor.com
  • Linkedin.com
  • Other
  • How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
  • What is the highest academic degree earned?
  • Doctorate
  • Master
  • Bachelor
  • Associate
  • Certificate
  • Other
  • Do you have at least one (1) year of work experience in a professional work setting?
  • Yes
  • No
  • Applicant Documents

    Required Documents

  • Transcripts/Foreign Transcript Evaluations
  • Optional Documents

  • Veteran's Employment Preference Documentation