STAFF ASSISTANT - PART TIME

Duke University and Duke University Health System require all students, faculty and staff to receive the COVID-19 and influenza vaccines. After you have officially accepted a position at Duke, you may request a religious or medical accommodation.

Work Arrangement:

Requisition Number: 231189

Regular or Temporary: Regular

Location:

Durham, NC, US, 27710

Personnel Area: UNIVERSITY

Date: Apr 19, 2023

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Greet in person and “virtual” guests and route their inquiries to the appropriate parties. Perform staff assistant duties of a complex and confidential nature in support of major departmental or divisional activities to relieve supervisor of varied clerical and administrative responsibilities and to maintain efficiency in organizational operations.

DUTIES & WORK PERFORMED:

Serve as the primary receptionist and perform general administrative support including answering the main phone line and greeting visitors. The duties require a full understanding of the various functional areas of the Graduate School, to answer questions from visitors and/or direct those questions appropriately.

In support of the Dean's office, schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings, speaking engagements and social events, as requested. Manage calendar, schedule meetings, and provide other administrative support.

Serve as the assistant to the facilities manager for the Graduate School; place work orders, as needed; maintain strong working relationships with Facilities Management, Environmental Services and outside contractors, to ensure work orders and facility maintenance are completed properly and in a timely manner.

Maintain stocks of general supplies (office, kitchen, etc.).

Receive, sort, and distribute daily mail/deliveries.

Prepare reports for the Dean's Office which requires facility with the internet, creation of charts, and narrative descriptions/summations.

Compose correspondence independently requiring interpretation and application of departmental policies, procedures, rules and regulations; determine which correspondence to respond to or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities.

Work on ad-hoc projects for the Dean's Office and other divisions in The Graduate School via instructions from the supervisor.

SUPERVISORY RESPONSIBILITIES:

None

Minimum Qualifications

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Experience

Work generally requires four years of related secretarial/clerical OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market: Durham Nearest Secondary Market: Raleigh