Staff Assistant (Half-Time)

Position Details

Position Information

Position Type Professional Staff

Faculty Track Position Title Staff Assistant (Half-Time) Employment Status Half Time Months 12 Campus Biddeford, ME Description

With roots dating back to 1831, UNE is the largest private university in Maine. One of the fastest-growing private universities in the Northeast, UNE has established itself as a leading comprehensive university with particular strengths in the health sciences with vibrant academic programs offered both onsite and online to nearly 14,000 undergraduate, graduate, and professional students. UNE is guided by core values of student-centeredness; diversity, inclusion, and connection; relentless inquiry; interdisciplinary collaboration; learning everywhere; progressive change; and stewardship of our planet.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site ( https: // www. une.edu/hr/benefits) for additional information regarding UNE's fantastic benefits package.

The College of Health Professionals is seeking a Staff Assistant (Half-Time) to coordinate and carry out a variety of key administrative support functions for the department. This half-time position allows for flexible working hours based on candidate needs.

Responsibilities

Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions as well as the performance of regular administrative duties for senior department staff or administrators.

Assist in departmental budget planning; monitor expenditures and process budget documents.

Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion and review of documents by department/University personnel, students, parents and individuals outside the University system.

Organize and coordinate various department activities and events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and other related tasks.

Participate in key departmental planning activities related to assigned functions as well as planning and preparing a variety of related regular and special reports involving background research, compiling and analysis of data from a variety of sources.

Serve as liaison with students, faculty, staff, parents, trustees, alumni, vendors, and/or other key internal and/or external department constituency.

Present information on department programs:

Explain, interpret and enforce standard policies and procedures

Process special requests

Discuss, investigate and resolve problems, referring to supervisor and advising on appropriate action to be taken as necessary

Confer regularly with immediate supervisor, department/University personnel, and relevant outside organizations and individuals to plan, coordinate and evaluate programs/projects/ activities/policies, exchange information and resolve problems.

Perform other duties as required.

Qualifications

Associate's Degree in an appropriate discipline, with three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.

Good planning, administrative and organizational skills.

Good writing, math and basic research skills.

Good typing/word processing and other general office skills.

Experience with Microsoft Office Suite.

Previous experience in organizing and maintaining a moderately complex filing and record-keepings systems, including relevant experience with computerized information systems.

Ability to interact effectively with a wide variety of individuals inside and outside of the University community.

General understanding of the higher education organizational structure and its administrative operations is preferred.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits and will not tolerate discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors will not be permitted to have an adverse influence upon decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

In order to protect the health and safety of the UNE community, UNE requires all students enrolled in classes on our campuses and all on-campus employees to be fully vaccinated for COVID-19 prior to the start of employment. The University allows for religious and medical exemptions to the policy. If you believe you are eligible for a medical or religious exemption to the vaccine policy you may seek the exemption through Human Resources after receiving this conditional offer of employment. Please note that no person to whom the policy applies will be finally employed or permitted to work if they are not fully vaccinated unless they request an exemption and are granted one.

Posting Detail Information

Posting Number 2022PS0038P

Open Date Close Date Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk ().

Documents Needed to Apply

Required Documents

Cover Letter

Resume

Optional Documents

Letter of Recommendation