Sr. Expeditor / Contracts Specialist Upton, NY

Sr. Expeditor / Contracts Specialist

Job ID 3555 Date posted 01/10/2023

Brookhaven National Laboratory (www. bnl.gov) delivers discovery science and transformative technology to power and secure the nation's future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy's (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country. Our organization fully supports service members transitioning from active duty to civilian life and pledge's our commitment to actively hire veterans of the U.S. Armed Forces. Military personnel who have been formally trained or have relevant experience obtained while in service may meet educational requirements and are encouraged to apply for job opportunities at BSA.

Organizational Overview

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross- functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $700 million annual budget.

The mission of the Procurement and Property Management Division is to provide support for purchasing services, materials, equipment and supplies for Brookhaven National Laboratory operations and programs. Procurement and Property Management Division does the following:

Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., “best value” using best commercial practices.

Supports the Laboratory's socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.

Ensures that acquisitions are conducted in compliance with BSA's prime contract, applicable statutes, and regulations and in accordance with the highest ethics and standards.

Position Description The Procurement and Property Management Division has an opening for an Expeditor / Contracts Specialist III. The incumbent will be responsible for expediting activities in compliance with procurement and expediting procedures ensuring the timely delivery of approvals, materials, and equipment to meet the project needs. In addition, will be responsible for planning and coordinating complex subcontracts for services and specialized scientific equipment and systems for a department, project, or program.

Essential Duties and Responsibilities:

Tracking open orders to ensure on-time delivery.

Expedite internal requirements for the timely review and return of approval documents / data submitted by suppliers.

Contact / Expedite suppliers to obtain the timely submission of contractual documents, follow up on material acquisitions, production schedules, and shipments.

Apply independent judgement, within established procedures and guidelines, to formulate approach to completing projects.

Provide procurement expertise and leadership to meet technical, schedule and budget requirements.

Oversee and/or conduct supplier site visits.

Prepare and present reports on procurement activities, including source and price justification, as applicable.

Document procurement files and perform the contracts administration, as applicable.

Support and adhere to requirements of procurement's small business and socio-economic plan.

Processes moderate risk and dollar procurements with a signature authority of $175,000.

Position Requirements

Required Knowledge, Skills, and Abilities:

BA or BS degree in a business field or equivalent experience based on 2:1 (experience:college) years.

Plus two (2) years of experience in procurement or a related business discipline.

Possess an understanding of the procurement business discipline, regular business contact within and outside the Laboratory, to obtain and provide detailed and complex information, tracks, organizes, and analyzes procurement information.

Knowledge of information processing software, such as Microsoft Office, including Word, Excel, and PowerPoint.

Skilled at establishing positive working relationships at all levels, internal and external, and sets a positive example for productive teamwork.

Preferred Knowledge, Skills, and Abilities:

Master's degree.

Certified Procurement Professional (CPP) or similar certification in government procurement practices.

Other Information:

This position is eligible for telecommuting. Remote work options available.

At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

Medical, Dental, and Vision Care Plans;

Flexible Spending Accounts;

Paid Time-off and Leave Programs (vacation, holidays, sick leave, paid parental leave);

Lab-funded Retirement Plan;

401(k) Plan;

Flexible Work Arrangements including telework/hybrid model;

Tuition Assistance, Training and Professional Development Programs;

Employee Fitness/Wellness & Recreation: Gym/Basketball Courts, Weight Room, Fitness Classes, Indoor Pool, Tennis Courts, Sports Clubs/Activities (Basketball, Ping Pong, Softball, Tennis).

Brookhaven National Laboratory (BNL) is an equal opportunity employer committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Brookhaven Science Associates requires proof of a COVID-19 vaccination for all employees. Proof of full vaccination as recognized by the CDC and/or WHO is required at the start of your employment.

Brookhaven National Laboratory (BNL) is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

VEVRAA Federal Contractor

Brookhaven employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https: // www. directives.doe.gov/directives- documents/400-series/0486.1-BOrder-a/@@images/file