UNT System Overview
Welcome to the University of North Texas System. UNT System includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.
Posting Title Sr Administrative Specialist Department UNT-Facilities-Gen-152000 Job Location Denton Full Time/Part Time Full-Time Retirement Eligibility TRS Eligible Additional Retirement Information
For more information on retirement plan options, please visit https: // hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information Salary commensurate with experience. Department Summary
The Facilities organization at UNT is a service provider comprised of the following divisions: Facilities Planning Design & Construction (PDC); Facilities Maintenance (FM) and Facilities Support & Services (FSS). We are responsible for the planning, renovation, maintenance and repair of university buildings and facilities, as well as other services playing an essential role to the mission of the University of North Texas. Facilities has over 325 employees who lead the way in caring for and operating over 175 facilities across 960 acres of property. Our goal is to provide world-class support for the University by ensuring safe, reliable, efficient facility and utility operations delivered with outstanding customer service and effective stewardship of resources and the environment. For additional information on Facilities, you may visit our website at: https: // facilities.unt.edu/
This position is responsible for assisting the administrative operations and customer related services for a department or program. Coordinates activities and acts as department/area liaison handling issues that are very sensitive and confidential. Duties have substantial variety and are often not routine.
Responsibilities of the position include, but are not limited to: Administrative duties to assist activities in the area. Assist in the Administrative Group meetings and activities happening within the entire department. Monitors time sheets and exceptions within EIS in consultation with department staff. Assist with payroll issues, and dispersal of payroll checks. Prepare and monitor various projects utilizing Microsoft Office products; Excel, Power Point, Word, Vizio, etc. Coordinate and oversee the employment for all student workers within the Facilities Department. Assists with the employment process for all other employees in the Facilities Department. Other duties as assigned.
Additional Posting Details
Bachelor's Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Knowledge, Skills and Abilities
• Exceptional customer service skills. • Advanced Microsoft Office skills. • Knowledge of accounting/budgeting procedures. • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. • Ability to conceptualize, plan and organize multiple programs and assignments effectively. • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. • Skill in developing and maintaining good working relationships. • Knowledge of policies, practices, procedures and terminology of assigned function. • Supervisory skills.
Advanced knowledge and experience with Microsoft Excel and Vizio Excellent communication both written and verbal EIS, Handshake, and People Admin experience a plus
Required License / Registration / Certification
Possession of a valid Texas driver's license or ability to obtain within 30 days of employment; ability to drive a vehicle and maintain coverage under University liability insurance policy, if required to drive University vehicles.
Monday – Friday 8:00 am – 5:00 pm
Driving University Vehicle Yes Security Sensitive This is a security sensitive position. EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Sr Administrative Specialist Physical Requirements Cleaning, Crawling, Driving, Kneeling, Lifting up to 25 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Ability to communicate
Provides support to the Facilities Personnel office/area while being a resource to assist with the resolution of various administrative matters.
Prepares, coordinates and monitors various projects, including events for the Facilities Department.
Monitors time sheets and exceptions within EIS and assist with any payroll issues in consultation with employees,department staff and appropriate UNT System offices.
Coordinate and oversee the employment for all student workers and other hourly employees within the Facilities Department.
Assist, as needed, with the employment process for all other employees in the Facilities Department.
Consistently completes expected duties in a timely manner without constant supervision. Accepts responsibility for own work and follows through on commitments.
Promotes Facilities' core values of Service, Integrity, and Excellence by conducting oneself in a manner that is respectful, honest, ethical, and customer focused.
Committed to maintaining a safe and secure work environment.
Demonstrates punctuality and follows policies and procedures for absences, time and attendance
Posting Detail InformationPosting Number S5880P
Position End Date (if temporary) Special Instructions to Applicants
Applicants must submit a resume with their online application.
Quicklink for Posting https: // jobs.untsystem.edu/postings/69361Supplemental Questions
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