Special Events Coordinator (S04711P)

Special Events Coordinator (S04711P) Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1)Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, major.

Posting Details

Position Information

Posting Number S04711P

Position Title Special Events Coordinator (S04711P) Department TMAC Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday – Friday: 8:00 a.m.to 5:00 p.m. Overtime may be necessary on occasion to fulfill customer obligations.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: https: // resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

To provide logistics coordination for events and group projects that benefit the TMAC. This position requires a high degree of schedule flexibility and independent judgement.

Essential Duties and Responsibilities

Execute all event and group project planning & logistics for the department from concept generation to post-event debrief.

Manage the departmental event calendar and assist in the development of new event marketing ideas to execute a robust event marketing plan for the region.

Coordinate all event logistics and marketing activities for TMAC's Lean Six Sigma Program (www. texasleansixsigma.com).

Manage departmental food & beverage purchases.

Ensure accounts are up to date and in good standing. Order catering for all events (internal & external) as requested.

Event registration page setup and management for a variety of business events (some requiring complex registration paths), payment reconciliation for event attendees & invoice follow up.

Serve as day-of event coordinator for all on- and off-site events hosted by the department including event setup, timeline management, walk-in registration, coordinating with vendors, assisting attendees, delegating volunteer tasks, solving issues that arise, assisting project managers with presentation setup, etc. to event breakdown.

Develop and maintain a method for tracking event-specific income and expenses to be integrated into a larger profit/loss reporting system.

Prepare materials for instructional and marketing purposes for all events and group projects as needed including TMAC-hosted events and events attended by TMAC staff for marketing/business development purposes.

Maintain a University procard and reconcile the account monthly.

Coordinate debrief meetings after all events to assign project closeout tasks, follow up activities, feedback, revenue/expenses. Perform general data entry into departmental CRM system (Salesforce) for events and group projects.

Answer phone and email inquiries about TMAC and its services, route incoming leads to the appropriate contacts, and assist event registrants with registration or online payment issues.

Search for events and attend, exhibit, or sponsor to represent TMAC in order to develop business, learn ideas and trends, view potential venue sites, network with potential customers, etc.

Performs other duties as assigned.

BENEFITS AT UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https: // resources.uta.edu/hr/services/records/compensation-tools.php

Required Qualifications

Bachelor's degree.

Three (3) years experience planning special events OR high school graduate or equivalent with five (5) years of experience planning special events.

Excellent organization, planning, and communication skills required.

Knowledge of current events management software (Eventsquid) a plus.

Preferred Qualifications

Experience working in a non-profit, government, or university environment.

Experience with Salesforce a plus.

Proficiency in Microsoft Office applications and general computer/technical knowledge.

Able to think quickly and independently acting as an ambassador for the TMAC brand.

Working Conditions Special Conditions for Eligibility Working Title CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

Posting Detail Information

Number of Vacancies 1

Desired Start Date Open Date Review Start Date Open Until Filled Yes Minimum Number of References Required 3 Maximum Number of References Accepted 5 Special Instructions to Applicants

Applicants must include in their online resume the following information: 1)Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, major.

Requirement Questions

Required fields are indicated with an asterisk ().

What is the highest degree you have attained? (Please specify in your resume)

Associate's degree

Bachelor's degree

Master's degree or higher

None of the above

How many years of experience do you have in coordinating, facilitating conferences and/or special events?

None/less than 1 years

1 to 2 years

3 to 4 years

5 years or more

How many years of experience do you have in event planning within a higher education environment?

None/less than 2 years

2 to 3 years

4 to 5 years

6 years or more

Documents Needed To Apply

Required Documents

Resume or CV

Cover/Interest Letter

Optional Documents

Transcripts

Letter of Recommendation

Curriculum Vitae

Media File

Portfolio or Work Samples

Statement of Research Interests

References (Additional)

Work Samples

Publications

Additional Publications #3

Additional Publications #2

Course/Teaching Evaluations

Statement of Teaching Interest/Philosophy

Other Document(s)

Vision Statement

Statement on diversity, equity and inclusion