Short Term Mobility Coordinator (106430-0123) . Job Reference: 1889909

University of Warwick
February 15, 2023
Offerd Salary:£23,715 - £27,131
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Vacancy Type/Job category



Education - Student Opportunity


£23,715 - £27,131 per annum


University of Warwick, Coventry

Vacancy Overview

Permanent positions, 36.5 hours per week.

An exciting opportunity to join the Student Mobility team to work on supporting delivery of short term mobility programmes to students. The Education Strategy states that we will ‘enhance opportunities for physical and virtual mobility for our students, contributing to their skills development and employability'. Short Term Mobility presents students with the opportunity to gain short international experiences outside of term time. This role will provide administrative and operational support to enable effective student communication, marketing of opportunities and delivery of programmes. This post will also be responsible for supporting the Short Term Mobility Manager with management of the Turing Scheme, a government funded scheme providing financial support to students undertaking an international experience during their time at university. This post will be responsible for processing Turing Scheme grants, providing students with funding support during their various international experiences from 4 weeks to a full year abroad.

For an informal discussion about the role, please contact Helen Johnson, Head of Student Mobility. E: [email protected]

In the Supporting Statement section within the application form please present your information by providing examples against the ‘Essential and Desirable' criteria which can be found in the Person Specification. You may not be able to fulfil each and every criterion but should be able to meet the criteria stated as ‘Essential' on the Person Specification. If you wish to enclose a CV this should not exceed two pages. You may find it helpful to see the University's guidance on CVs, applications and interviews.

We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.

Interview Date: 28 February 2023 (in person).

Job Description


To administer a range of student short-term mobility programmes to facilitate the opportunities for inbound students to Warwick and for Warwick students seeking to study, work or volunteer overseas. This is a relatively new area of work and the job will work with the team delivering the Alliance Intensive Programme (AISP).

In addition, a suite of short-term summer programmes throughout the world are being promoted to enable students to experience different cultures and work or study in a different country. The introduction of the Turing Scheme will enable students to receive a bursary for four weeks of summer activity. One of the significant parts of this post will be to grow this area of activity, and to be responsible for the significant amount of financial support that will be required to administer the grants. Existing programmes such as Warwick in Africa, URSS, WMS international electives, AISP, WIISP will be eligible in future for international short term travel grants if over 4 weeks in duration.

The post-holder should note that the summer is a time of peak activity. Currently colleagues are requested to work from the office two days a week. This may increase over time.



1. Work across all student mobility activities as directed to ensure sharing of best practice and a consistent approach to student mobility. The role will include specific responsibilities with short term mobility and short term intensive programmes.

2. This role shall report to the Short Term Mobility Manager.

3. Present to groups of students interested in study abroad and attend university open days to support the Student Mobility team.


1. Act as first point of contact for enquiries from partner universities and individual students, responding as appropriate.

2. Manage application process for inbound students, with an initial emphasis on short term and intensive programmes and preparation of information.

3. Assist students with their administrative requirements.

4. Administration of students while they are at Warwick and immediately after, including administrative support with module and assessment method selections on a number of platforms.

5. Ensuring all information on procedures at Warwick are kept up to date and recorded in the Student Mobility Manual.

6. Work with colleagues in the team to ensure all briefing materials are kept up to date and processes are adhered to throughout the application stage.


1. Liaison with partner universities, including establishing deadlines for applications; and promoting opportunities to students through a variety of channels.

2. Manage the pre-departure arrangements for outbound students, including assisting them with their applications, making sure that they are fully briefed for their opportunity abroad and dealing with all queries from students.

3. Ensuring all grants are processed in a timely manner.

4. This post is particularly busy during the spring and summer terms when the majority of short term and intensive programmes are delivered.

Person Specification

The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.

Essential Criteria 1

A level, or equivalent qualifications. (a)

Essential Criteria 2

Experience in a complex office / customer service environment. (a, c)

Essential Criteria 3

Excellent IT skills in Microsoft Word, Excel, Access and PowerPoint, experience of SITS also an advantage. (a, c)

Essential Criteria 4

Some finance experience and confident to work with grant applications. (a, c)

Essential Criteria 5

Excellent interpersonal skills, welcoming, friendly and culturally sensitive. (a, c)

Essential Criteria 6

Ability to recognise, support and manage issues around welfare support. (a, c)

Essential Criteria 7

Excellent organisational and time management skills. (a, c)

Essential Criteria 8

Ability to work under minimum supervision, able to use initiative and capable of making independent decisions. (a, c)

Essential Criteria 9

Adhere to existing systems, but also be able to recognise and implement areas of good practice. (a, c)

Essential Criteria 10

Demonstrate ability to develop and maintain relationships with colleagues at all levels. (a, c)

Essential Criteria 11

Demonstrate good team working skills and a flexible attitude to tasks and changing priorities. (a, c)

Essential Criteria 12

Presentation skills to groups of students interested in student mobility and attend University Open Days. (a, c)

Essential Criteria 13

Commitment to be able to work across the summer term. (a, c)

Further Particulars

For further information about the University of Warwick, please read our University Further Particulars.

For further information about the department, please visit the departmental website.

For further information about positive office culture, please click here.

We work in a hot-desking environment.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.

The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (

The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.

Right to work in the UK If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa in the UK points-based immigration system please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.

Recruitment of Ex-Offenders Policy

As an organisation using the (DBS) Disclosure and Barring Service to assess applicants' suitability for positions of trust, the University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed. More information is available on the University's Vacancy pages and applicants may request a copy of the DBS Code of Practice.

Closing Date

15 Feb 2023

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