Senior Research Administration Officer - Australian Centre for Water and Environmental Biotechnology

University of Queensland
September 25, 2023
Offerd Salary:$84,871
Working address:N/A
Contract Type:Fixed-term position
Working Time:Full time
Working type:N/A
Ref info:N/A
  • Australian Centre for Water and Environmental Biotechnology

  • High-level research administrative support

  • HEW level 6

  • Part-time 0.6 FTE, Fixed-term position up to 1 year.

  • Visa sponsorship is not available for this appointment.

  • Based at St Lucia Campus

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

  • 17% superannuation contributions

  • 17.5% annual leave loading

  • Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • On campus childcare options

  • Cheap parking (from just $5 a day)

  • Salary packaging options

  • About This Opportunity

    We are seeking a diligent and organized Senior Research Administration Officer to support the full research life cycle at the Australian Centre for Water and Environmental Biotechnology (ACWEB). This position will work closely with the Deputy Director of Research, the operations team and the executive to be the point of contact on research administration and impact assessment.

    Key responsibilities will include:

    Research Advisory

    Acts as a point of contact and source of advice on all aspects of research administration, as relevant to the specific role, including:

  • Research performance and grants, including grants administration processes and requirements.

  • Using research-related online submissions and application systems and software.

  • Ethics applications processes and administrative requirements.

  • Partnership processes, including establishing a project account and other administrative and financial requirements.

  • Post-award administration of successful grants.

  • Research publication processes, including digital recording in Library systems.

  • UQ research-related policies and procedures and any changes or updates.

  • Funding Scheme Coordination
  • Coordinate internal and external funding schemes involving preparation of checklists for review of eligibility and compliance, provision of feedback on applications, and submission of applications by external deadlines.

  • Assist researchers in the identification of opportunities, both in terms of advocacy and funding, for the advancement and sustainability of activities.

  • Grant Application Support and management
  • Administer/coordinate internal and external research funding application processes.

  • Assist academic staff with research grants/contract budget preparation.

  • Administer grants across the research lifecycle, such as progress and final reports, grant establishment, account establishment and other post- award matters.

  • With Finance staff, assist academic staff with research grants and contract budget preparation.

  • Provide support in scoping and preparing for research grant applications, including research data management tasks and industry collaborations.

  • Undertake on-going review of policies and processes to ensure that they reflect current grant regulations.

  • Coordinate and assist with development of research grant applications.

  • Liaise with key sections of the University such as Human Resources, Finance and Business Services and School/Centre/Institute financial managers concerning research grant management.

  • General Administration
  • Maintain research-related databases, records and electronic documentation and ensure completeness and accuracy of research data on central UQ databases.

  • Produce regular research performance reports and data information as required.

  • Organise and coordinate research seminars, workshops and research days across a variety of research-related topics.

  • Communication and Engagement
  • Source and disseminate information on relevant internal and external research funding opportunities to academic staff and students.

  • Assist with the maintenance of research web pages and ensure that academic staff research profiles on the website and UQ Researchers are visible and current.

  • Assist in the promotion of research activity on websites and events.

  • Establish strong and effective networks across UQ to develop consistent approaches to research administration.

  • This is a part-time (60%), fixed-term position for up to 1 year.

    At HEW level 6, the full-time equivalent base salary will be in the range $84,871.95 - $91,158.90, plus a generous super allowance of up to 17%. The total FTE package will be up to $99,300.18 - $106,655.91 annually.

    About You
  • A degree with subsequent relevant experience; or equivalent combination of relevant experience and/or education/training.

  • Experience in research administration with a sound knowledge of research policies and procedures or the demonstrated capacity to rapidly gain that knowledge.

  • Advanced skills in the use of computer applications for word-processing, data storage and retrieval, and spreadsheets.

  • Experience with using University reporting systems such as Business Objects and granting body systems such as RMS and RGMS.

  • Excellent communication and interpersonal skills with the ability to maintain confidentiality.

  • Demonstrated ability to produce reports and scientific communications, including social media, with excellent attention to detail and a high degree of accuracy.

  • Demonstrated ability to develop strong relationships with colleagues internal and external to the University including professional, academic staff and industry professionals engaged in research.

  • Ability to work collaboratively within a team or independently as necessary and exercise judgement and initiative.

  • Excellent organisational skills with demonstrated ability to manage and prioritise competing tasks and meet deadlines.

  • Knowledge of global water industry would be considered an advantage.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

  • Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

  • Questions?

    For more information about this opportunity, please contact Dr Sandra Hall. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close Monday 25 September 2023 at 11.00pm AEST (Job Reference Number - R-29193).

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