Senior Registry Administrator

Senior Registry Administrator

Permanent - Full Time - High Wycombe

Salary - £26,396 - £29,619

Buckinghamshire New University is an ambitious, modern university that is always open to fresh ideas and thinking. We believe in the transformative power of education, and in doing the right thing by our students, people and local community. That's why our BNU community is a special place to work and study, and where people who want to make a difference can contribute and succeed.

Our University's DRIVE values are at the heart of all that we do. We are united in being dynamic, responsible, inclusive, visionary and empowering to ensure that we provide the best experience to our learners and offer excellent service to our partners and to each other as colleagues.

BNU continues to experience rapid growth in student numbers, making us one of the fastest-growing higher education providers. This is an exciting time to join the University as we invest significantly in estate developments and welcome Jay Blades MBE as our inaugural Chancellor.

We are seeking to appoint a Senior Registry Administrator as part of the Quality and Standards team based within the Academic Registry. The role will encompass a broad range of administrative support for selected quality assurance activities including maintenance of the curriculum database. Consideration will also be given to allocating other responsibilities across the team's remit based on any previous experience.

Your role will support a ‘quality culture' within BNU and help to ensure compliance with the University's quality assurance standards and work collaboratively to identify enhancements to existing processes.

What we offer:

a generous holiday entitlement (30 days per annum, plus bank holidays & closure days)

dynamic working environment

training & development support opportunities

contributory pension scheme

discounted gym membership for our on-site gym

a range of staff discounts with major retailers.

Please click here to see our wide range of benefits available for employees.

If you have the qualities and attributes representative of the University's values and ambition, we would be delighted to hear from you.

For further information about this role please contact Sandra Walton, Principal Quality Officer at [email protected]

All applications are to be made in full and online.

Buckinghamshire New University is proud to have a diverse community and a strong track record of inclusion. Our aim is to continue to build an environment where everyone thrives and can be themselves. We therefore ensure that our interview/shortlisting Chairs complete the relevant e-learning and/or inclusive recruitment training.

Closing Date: 8 February 2023

Interview Date: 17 February 2023

If you are successful in securing an interview for the role, you will be required to provide proof of eligibility to work in the UK.

At Buckinghamshire New University equality of opportunity and diversity is at the heart of all we do and fully integrated into our values. Our aim is to create an inclusive environment where everyone thrives and feels a sense of belonging. We are committed to diversity and welcome applications from different backgrounds and experiences.

Buckinghamshire New University is a Disability Confident employer and as such you will be given the opportunity to declare a disability as part of the application process.

The University is also committed to achieving the Race Equality Charter.

Location

High Wycombe

Contract Type

Permanent

Salary Range

£26,396 - £29,619

Hours per week

37

Closing Date

08/02/2023

Ref No

1144

Job Description

JOB DESCRIPTION

Job Title: Senior Registry Administrator

Faculty/Directorate: Academic Registry

Grade: E

Location: High Wycombe or Uxbridge

Hours: FT or PT (to be confirmed on appointment)

Responsible to: Senior Quality Officer and/or Principal Quality Officer

Responsible for:

Academic Registry Mission:

The mission of the Academic Registry is to provide efficient, effective and professional support services across the University in the areas of academic quality and governance, student records and data, educational partnerships, and student and course administration from enrolment to graduation.

Job Purpose:

This post holder is responsible for providing administrative support for the University's academic quality assurance processes in relation to the student experience and the delivery of programmes, and to undertake/ coordinate/ oversee task champion roles as required.

The post holder will be required to be proactive and flexible in delivering support to academics and students, and be able to operate under pressure.

The purpose of the job description is to indicate the general level of responsibility: the duties may vary from time to time without changing the general character or level of responsibility.

Main Duties & Responsibilities of the role:

To provide consistent administrative support for processes designed to deliver programmes and for student engagement with teaching and assessment in accordance with planned schedules and deadlines.

To coordinate and deliver on allocated tasks and/or quality assurance processes, overseeing Registry Administrators as appropriate. Task activities may include those related to:

Approval and Review of the University's portfolio, including partnership and PSRB activity

Annual Monitoring

Partnership operations and exchanges

External Examiners

Student Casework

Enrolment/registration

Attendance monitoring

Assessment process tracking

Examination and TCA production

Internal and external moderation

Communications with students

Short courses

Board of Examiners

To support the academic quality-related administrative processes related to assessment and results.

To process amendments to student and curriculum records.

To maintain the accuracy and integrity of data held on the Student Record System including regular checking of data in liaison with Registry Officers.

To develop a thorough understanding of the rules and regulations related to student administration, partnership and exchange operations, curriculum structures and assessments.

To assist in the provision of data as required.

To assist with student-related or curriculum development and review events as required.

To undertake a task champion role as required.

To support student-related administrative processes, and be involved in planning for such activities.

To input student-related, assessment and curriculum data accurately into the Student Record System in accordance with University procedures and regulations.

To provide a professional and consistent service to students, academics and external stakeholders.

To maintain effective communication with students, academic and stakeholders through a variety of channels.

General

To attend relevant meetings as appropriate and take notes as required.

To assist with the University's Graduation Ceremonies, undertaking specific tasks as required.

To be actively engaged with internal working groups and to proactively implement agreed process changes within the University.

To adopt and demonstrate behaviours aligned to the University's values.

There may be a requirement for these duties to be carried out across different sites within the University.

To undertake any other duties working flexibly across the Academic Registry commensurate with the grade of the post, as required by the line manager and Academic Registrar & Secretary .

PERSON SPECIFICATION

E – Essential D = Desirable A = Application T = Test I = Interview

Education, Qualifications & Training

E / D

Means of Testing

Good general education

E

A

Knowledge & Experience

E / D

Good general administrative experience

E

A/I

Experience of working with computer database systems

E

A/I

Experience of problem solving

D

A/I

Experience of coordinating a team

D

A/I

Experience of customer service

E

A/I

Experience of working in Higher Education

D

A/I

Awareness of data protection, freedom of information and consumer rights legislation

D

A/I

Skills

E / D

Ability to work as part of a team

E

I

Ability to prioritise tasks and work flexibly on own initiative and to tight deadlines

E

I

Excellent use of Microsoft Office

E

I/T

Good interpersonal and communication skills

E

I

Good organisational skills

E

I

Methodical and accurate approach – meticulous attention to detail

E

I

Special Requirements

E

Willingness to work flexible hours as required

E

I

Willingness to work at any of the University's campuses

E

I

BNU BEHAVIOURAL FRAMEWORK

Delivering excellent service

Working together

Achieving results

Location

High Wycombe

Contract Type

Permanent

Salary Range

£26,396 - £29,619

Hours per week

37

Closing Date

08/02/2023

Ref No

1144