Senior Program Coordinator

Position Details

Position Information

Recruitment/Posting Title Senior Program Coordinator

Job Category Staff & Executive - Administrative & Support Department SAS - Math & Physical Sciences Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

The School of Arts and Sciences promotes anti-racist, inclusive, equity- enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Senior Program Coordinator for the The Division of Mathematical and Physical Sciences (MPS).Reporting to, and in consultation with the Administrative Director of Data Science Undergraduate programs, the Senior Program Coordinator (SPC) is responsible for providing administrative support to faculty co-Directors (one each from the departments of Computer Science and Statistics), serve as a liaison within and outside the data science undergraduate programs, and support students regarding studies in Data Science undergraduate programs. The Data Science undergraduate programs include multi departments and university organizations. The SPC coordinates the administration of programs, projects, and/or processes and organizes and coordinates relevant operations.

Among the key duties of this position are the following:

Prioritizes work, resolves routine conflicts and issues, and interprets, implements, and ensures compliance with policies and regulations, recommends changes to procedures and processes, and serves as the staff liaison between the departments, school administration, and graduate data science programs/student organizations.

Serves as point person and information source for all university and departmental policies and procedures relevant to the data science undergraduate programs.

Provides information to students, creates informational materials; prepares, processes, and controls records, statistics, reports and documents; and/or performs some fiscal support functions.

Schedules appointments, arranges and coordinates design and logistics for events and meetings, and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the data science undergraduate programs.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the [email protected] Application System. Additional information may be found at https: // futureofwork.rutgers.edu.

FLSA Exempt Grade 05 Position Salary Annual Minimum Salary 58867.000 Annual Mid Range Salary 73298.000 Annual Maximum Salary 87729.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to https:// uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https: // finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health- insurance.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, reporting, and the safeguarding of confidential data.

A minimum of two years of related work experience.

Certifications/Licenses

Use of personal vehicle in order to travel for business demands; a valid driver's license would be required for this position.

Required Knowledge, Skills, and Abilities

Good communication skills, and computer literacy.

Preferred Qualifications

Previous work experience in student affairs or a university environment, working collaboratively with faculty, students, and staff in a university setting, is preferred.

Equipment Utilized

Microsoft Office suite – Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook, Adobe Acrobat , Expense Management, a variety of SAS applications, and unit databases.

Physical Demands and Work Environment

Travel to various Rutgers campuses, NJ high schools and community colleges, for awareness and outreach activities and meetings.

Special Conditions

Clean Driving Record

Posting Details

Posting Number 23ST0360

Posting Open Date 02/16/2023 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk ().

Do you have a minimum of a Bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, reporting, and the safeguarding of confidential data?

Yes

No

Do you have a minimum of two years of related work experience?

Yes

No

Applicant Documents

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents