Senior Program Coordinator Supervisor

Position Details

Position Information

Recruitment/Posting Title Senior Program Coordinator Supervisor

Job Category Staff & Executive - Administrative & Support Department SAS-Division of Life Sciences Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

The School of Arts and Sciences promotes anti-racist, inclusive, equity- enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Senior Program Coordinator Supervisor for the School of Arts and Sciences – Graduate Programs in Molecular Biosciences Office. Reporting to the Directors of the programs in the Division of Life Sciences (DLS), this position performs professional level work that requires knowledge of academic requirements and maintenance of program databases and websites.

Among the key duties of this position are the following:

Manages and provides administrative continuity for graduate program directors, in part by identifying and solving problems. This position is responsible for supervising the daily operations of the Molecular Biosciences (MBS) program, including the supervision of a program coordinator, a part-time employee, and students.

Supports program directors to achieve goals of recruiting high quality graduate students by managing the admissions process including review of applications, interviews, recruitment and admission process and the planning of events.

Works with Program directors to support graduate students, assisting them to meet graduation and course requirements.

Monitors graduate student progress to ensure they are aware of upcoming deadlines for submission of materials required for graduation.

Serves as a liaison between graduate faculty and students with various Rutgers administrative offices including University/SAS Human Resources (HR), School of Graduate Studies (SGS), and Rutgers Global to assist international students with enrollment.

Work with HR to prepare and process payroll, health insurance and onboarding for graduate fellows.

Coordinate Faculty involvement in teaching and committee work.

Work with the registrar to schedule all Molecular Biosciences courses utilizing Rutgers system software (Course Atlas).

Supervise database management, student tracking, prepare reports for Program Directors, provide data for grant applications, and meet reporting and survey requirements of Rutgers.

Maintain and update the Graduate program website using Joomla. Contribute to enhancing the messaging and image of the Graduate Program in Molecular Biosciences.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.

The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the [email protected] Application System. Additional information may be found at https: // futureofwork.rutgers.edu.

FLSA Exempt Grade 05 Position Salary Annual Minimum Salary 61813.000 Annual Mid Range Salary 78240.500 Annual Maximum Salary 94668.000 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to https:// uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https: // finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health- insurance.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, report analysis, writing, and promotion.

A minimum of two years relevant experience in program coordination or administrative function that includes coordination of work and management of projects; good communication skills, and computer literacy.

Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications

Effective communication skills, both written and spoken.

Three years relevant experience in program coordination or administrative function that includes coordination of work and management of projects.

This position interacts with faculty, staff, and University offices to administer programs, resolve discrepancies, and request cooperation to achieve individual and unit goals. Knowledge of academic department procedures and curricular matters. Experience in working in a multi- cultural environment. Experience with Rutgers payroll, accounting and purchasing system.

Equipment Utilized

HCM, Microsoft Office, Joomla, Microsoft Access, Salesforce, Qualtrics, Course Scheduling, Course Atlas, RU Marketplace . Will utilize desktop computer, scanner, printer, and office phone.

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 23ST0421

Posting Open Date Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk ().

Do you have a minimum of a Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, report analysis, writing, and promotion?

Yes

No

Do you have a minimum of two years relevant experience in program coordination or administrative function that includes coordination of work and management of projects; good communication skills, and computer literacy?

Yes

No

Applicant Documents

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents