Global Partnerships Division
HEW Level 6
Full-time, Fixed-term position through to March 2024
Closing date 30 November 2022 at 11:00PM AEST (R-19196)
About This Opportunity
Global Partnerships has an exciting opportunity for enthusiastic and driven Events Officer or Coordinator to join a high-performing and dynamic team.
We are looking for a Senior International Visits and Events Officer to work closely with the University's senior leaders, academic champions, and professional staff. The role is responsible for the coordination and delivery of high-level international visits (e.g.: visits from international Ambassadors and university presidents) and key onshore engagement events (e.g.: UQ–Latin American Colloquium).
The Senior International Visits and Events Officer is the key point of contact for internal and external enquiries and requests relating to visits and events, and is responsible for providing high-quality organisational, logistics, and administrative support.
Key responsibilities include:
Managing requests from visiting delegations to determine the appropriate level of support and involvement from UQ stakeholders
Managing correspondence and relationships with internal and external stakeholders, including members of the University Senior Leadership Group (USLG)
Sourcing, negotiating and supervising suppliers and contractors associated with visits and events including UQ Print, AV/IT, catering, transport, and room bookings
Conducting campus tours and accompany delegates during their visit
Coordinating key Global Partnerships events, including the annual UQ–Latin American Colloquium, sponsored student events, entrepreneurship events (through UQ Ventures), presentations by international visitors, and virtual events and webinars
Coordinating briefing documents, gifts, programs/agendas, presentations, minutes and follow-up actions as relevant to each visit and event
Developing and managing budgeting requirements for events and visits, in consultation Global Partnerships staff
Assisting in the maintenance of records, filing, archiving and document tracking
Other duties as required including some work outside standard business hours (flex-time arrangements available)
This role is subject to The University's Code of Conduct.
A completed undergraduate degree in event management, business administration, or a related area, with subsequent relevant experience and/or education/training
Experience working with high-level and senior dignitaries/leaders, including the application of associated protocols and etiquette
Demonstrated experience in the coordination of a range of events, including managing budgets, expenditure, and logistics
Demonstrated effective organisational and planning skills including excellent attention to detail and time management skills
Demonstrated computer proficiency with Microsoft Office (particularly Word, Outlook, PowerPoint, and Excel) and intermediate knowledge of Adobe InDesign
Excellent oral and written communication skills with proven experience in client liaison and an interest in communicating and interacting with people from diverse cultures
Demonstrated commitment to high customer service standards and excellent interpersonal skills, including the ability to liaise effectively with a range of external and internal stakeholders including senior University staff, academics, and suppliers
Ability to work both independently and collaboratively within a team, and to apply problem solving skills to find innovative solutions
Experience developing even- related communications, including webpages and digital invitations
Experience planning and delivering Senior Executive Missions overseas
Experience using Drupal and Vision6 content management systems
An understanding of the broader University context
What We Can Offer
This is a Full-time , 100 % FTE, Fixed-term position through to March 2024 at HEW Level 6.
The full-time equivalent base salary will be in the range $82,399.95 - $88,503.79 plus super of up to 17 %. The total FTE package will be in the range $96,407.95 - $103,549.43 per annum.
For further information about UQ's benefits, please visit Why Work at UQ and review The University of Queensland's Enterprise Bargaining Agreement 2018 - 2021.
To discuss either of these roles please contact Ms Irini Cavalliots Senior Manager, Intelligence and Engagement firstname.lastname@example.org
For application queries, please contact email@example.com stating the job reference number in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘ About You' section
Please note that you will be asked to add all documents into the one upload box during the application form.
About The Selection Process
To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQ Careers portal by the job closing deadline or will not be accepted.
The University of Queensland is committed to ensuring all candidates are provided with the opportunity to attend the panel interviews, however, for those candidates who are unable to attend in person, video interview options will be available.
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Background Checks : All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to firstname.lastname@example.org
If you are a current employee of the University, or hold an unpaid or affiliate appointment with the University, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.