Senior Graduation Assistant, Academic Section

University of Essex
February 01, 2023
Offerd Salary:£23,715 - £27,131
Working address:N/A
Contract Type:fixed-term post to 2
Working Time:Full time
Working type:N/A
Ref info:N/A

Job title

Senior Graduation Assistant, Academic Section

Job reference


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£23,715 - £27,131 per annum

Employment type

Fixed-term, Full-time

Job category/type




Job description

Do you have a combination of strong organisational and administrative skills and experience, meticulous attention to detail and the ability to respond to high volumes of enquiries?

This post presents an opportunity to play a central role in the Graduation and Awards Team and will support the planning and delivery if our graduation ceremonies and production of award documentation and verification. The Assessment Team play a leading institutional role in this important aspect of students' academic lives, we are looking for an experienced administrator with strong organisational and communication skills.

You will be responsible for responding to student, graduand, staff and alumni queries and act as a first point of contact for Graduands and their guests during Graduation. You will provide administrative support for the production and distribution of certificates, transcripts, and other records of achievement for students and alumni. Additionally, you will ensure that all invoices relating to suppliers are received on time and processed through the University's financial system and supervise temporary staff during graduation ceremonies.

You will help to plan and deliver our graduation ceremonies, which are major institutional events to celebrate our students' achievements. You will have a strong customer-service skills and support the front-of-house delivery of our graduation ceremonies.

You will have excellent IT, communication, and interpersonal skills with the ability to build productive working relationships with a wide range of people and teams. You will have experience of budget work, raising purchase orders and processing invoices and be highly organised and accustomed to delivering to deadlines.

This is a full-time, fixed-term post to 28 July 2023.

The post is suitable for hybrid working with the opportunity to combine some working from home with work at our Colchester campus.

At the University of Essex, internationalism and diversity is central to who we are and what we do. We are committed to being a cosmopolitan, internationally oriented university that is welcoming to staff and students from all countries, faiths and backgrounds, where you can find the world in one place.

To support this commitment we have our Global Forum, a staff-led network that promotes and celebrates the rich cultural diversity among Essex staff, and our Colchester campus based Faith Centre, which hosts regular services, meetings and events organised by our chaplains and faith representatives.

Please see the attached job pack, which contains a full job description and person specification which outlines the full duties, skills, qualifications and experience needed for this role plus more information relating to the post. We recommend you read this information carefully before making an application. Applications should be made on-line, but if you would like advice or help in making an application, or need information in a different format, please contact [email protected]

More information: Working at the University

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