Senior Finance Assistant (NSC) (Fixed Term) - RGU06631

The Robert Gordon University
November 24, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Part time
Working type:N/A
Ref info:N/A
Job Summary

RGU and the Net Zero Technology Centre have partnered to create the National Subsea Centre (NSC), a multi-million-pound Centre of Excellence for Subsea Research and Technology development. The NSC harnesses the University's academic expertise, research capability and facilities in a world-class research and development centre focused on tackling the challenges faced by all marine industries in the transition to net zero.

We are seeking a knowledgeable and team focused financial professional, who will provide general accounting and administrative support to the management team of the NSC. In addition to this, you will support the Commercial Project Accountant for all NSC financial activities.

You will be educated to HNC/degree level in an accountancy-based subject and/or with the relevant accounting experience. It would be useful but not essential to be part qualified with one of the major accountancy bodies. You will have experience of working in the financial or management accounts sections of a busy finance department, as well as knowledge of project costing and accounting. It is essential that you have working knowledge of the use of Excel and Windows based financial software. Previous experience within a Higher Education or a public sector environment would be advantageous.

In keeping with RGU's commitment to work/life balance you will have the opportunity to work from home for a portion of the working week and also benefit from a generous pension scheme, 46 days annual leave (including statutory days) an onsite nursery and sports centre, as well as a range of voluntary health and travel benefits.

For informal queries please contact Lynne Brien [email protected]

You will be predominately based at the National Subsea Centre at Robert Gordon University, Aberdeen. Travel will be required from time to time between RGU sites.

To apply please submit your CV along with a cover letter outlining your suitability for the role against the requirements in the person specification.

Interviews: Friday 1st December 2023 – (In person at National Subsea Centre, Dyce, Aberdeen AB21 0BH)

Job Description

RESPONSIBLE TO: NSC Centre Manager/Commercial Projects Accountant

RESPONSIBLE FOR: No supervisory responsibility

PURPOSE OF THE POST: To provide general accounting and administrative support to the management team of the NSC. In addition to this, you will support the Commercial Project Accountant for all NSC activities.


Calculation of annual accruals and prepayments submissions.

Calculation of annual deferred and accrued income submissions.

Assist in the preparation of the quarterly drawdown pack providing various backup schedules asrequired.

Monitor CEDAR and analyse monthly expenditure against budgets and prepare appropriate transfer where needed, ensuring all expenses paid by credit card, staff expenses etc. are correctly coded.

Monthly reconciliation of department credit card ensuring any VAT receipts are obtained.

Validate all purchase invoices received ensuring agreement to PO or signoff by NSC management and prepare sales invoice paperwork as needed.

Review all new project information packs for submission to finance to ensure salaries are coded correctly and update department time management system.

Maintain and progress ongoing detailed revenue analysis regularly updating from various systems for new proposals etc. by reviewing costs and changing status as needed.

Provide ongoing commentaries on revenue analysis for quarterly reporting Assist in preparation of various NSC forecasting submissions providing backup schedules as required.

Prepare initial commentary on quarterly financial reviews for discussion with NSC management team.

Prepare for submission to NZTC various monthly/quarterly reporting returns for all existing and future projects financed by them.

Set up department reporting requirements for all new projects.

Liaise with RGU schools/departments to ensure the effective administration of all project related activity.

Manage the department asset log and liaise with finance to ensure the university asset register is updated for all changes.

Collate information for the preparation of the department budget for submission to RGU and NZTC.

Other Duties:

Deal with any financial enquiries from schools and departments.

Oversee time tracking system ensuring timely completion by research staff etc. Undertake any other relevant duties which are consistent with the job purpose

Support department with use of Cedar system

Person Specification


Qualifications and Professional Memberships

HNC/D or Degree in an Accounting-based subject and/or the relevant accounting experience


Must be competent in and have working knowledge of the use of spreadsheets (Excel) and windows based financial software

Knowledge of project costing and accounting


Relevant experience working in the financial or management accounts sections of a busy finance department

Confident professional approach, respecting the confidential nature of data


Qualifications and Professional Memberships

Part-qualified with one of the major accounting bodies or QBE


Use of Cedar would be an advantage


Financial & management accounts experience in Higher Education or other public sector environment


Behaviour 1: Communication - Ability to receive, understand and convey information requiring careful explanation and information of a complex or conceptual nature, in a clear and accurate manner

Behaviour 2: Service Delivery - Experience of exploring and adapting a service to meet customers' expectations and also identifying ways of improving standards

Behaviour 3: Decision Making - Experience of using own judgement to make decisions, making collaborative decisions with others to reach conclusions and providing advice or information that will influence the decisions of others

Behaviour 4: Analysis and Research - Experience of identifying or designing data gathering and analytical methods appropriate for each investigation, and producing reports that identify key issues and findings


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