Senior Administrative Associate

University of North Texas at Dallas College of Law
June 12, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Open-ended
Working Time:Full-Time
Working type:N/A
Ref info:N/A
Position Details

Position Information

UNT System Overview

Welcome to the University of North Texas System. UNT System includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title Senior Administrative Associate Department DAL-College of Law-517000 Job Location Downtown Dallas Full Time/Part Time Full-Time Retirement Eligibility TRS Eligible Additional Retirement Information

For more information on retirement plan options, please visit https: //

Salary Information Commensurate with experience Department Summary

The UNT Dallas College of Law is a Fully-Approved ABA public law school in downtown Dallas with a full-time day division and a part-time evening division. The College of Law's goals are: (1) widening access to legal education for those who could be superb legal professionals but who cannot realistically access a legal education given factors including location, cost, and the current role of the LSAT in admission to and financing of law school; (2) providing an educational program focused on excellence in developing practice-related competencies, through a curriculum mapped to those competencies and using best instructional practices, including multiple formative and summative assessment throughout, engaged class design, and a spectrum of experiential education; (3) creating opportunity for our students by keeping tuition and debt low and producing graduates with high value and ability in multiple segments of the market for legal services; (4) becoming a national leader in advancing understanding of best legal education practices, of professional formation, and of the relationship between legal education and the evolving practice and business of law; (5) improving access to justice for underserved legal needs; and (6) serving as a valuable partner in civic engagement with the City of Dallas and the North Texas region.

Position Overview

The Faculty Support Group at UNT Dallas College of Law works closely with assigned Law School faculty members to provide high-level administrative and operational support. Duties include: Serve as training and troubleshooting resource for faculty members to ensure that their work is handled smoothly and efficiently. Coordinate and organize events, including faculty colloquia, workshops, symposia, conferences, and other events.Perform general administrative and clerical duties to support the teaching and research activities of the Law School faculty members. Help in the production of various publications by faculty members. Exercise judgment on how to best utilize computer applications and class equipment to help faculty members with their needs.

Additional Posting Details

Minimum Qualifications

High School diploma/GED equivalent three (3) years of general office or clerical experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Basic MS Office skills. • Ability to problem-solve and make decisions. • Ability to effectively communicate. • Knowledge of policies, practices, procedures, and terminology of assigned function. • Skill in composing routine letters and preparing reports. • Skill in recording and compiling material for reports.

Preferred Qualifications Required License / Registration / Certification Work Schedule

Monday – Friday, 10:00am – 7:00pm

Driving University Vehicle Yes Security Sensitive This is a security sensitive position. EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title Senior Administrative Assoc Physical Requirements Carrying, Lifting up to 10 pounds, Pushing, Ability to communicate

Job Duties


Provides administrative secretarial and clerical service to students, faculty, andstaff, such as schedules appointments, gives information to callers, providesoffice management and otherwise relieves officials of clerical work and minoradministrative and business detail.


Assists multiple faculty with business operations of the area. Answers questions,provides advice to faculty regarding university policies and procedures as well asrelevant policies, local, state and federal laws and regulations pertaining topurchasing and ordering, travel and reimbursement, account reconciliation, androom/resource access.


Assist faculty with communication to their students. May assist faculty withcorrespondence, editing of documents.


Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system. Periodically reviews encumbrances and Purchase orders to ensure payments have posted and encumbrances released for efficient use of funds.


Completes account reconciliation of monthly financial transactions in Concur to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers.


Uses Excel spreadsheets, other MS Office suite of products, and University systems to manage budget and areas of responsibility.


Plan and execute events for faculty and their guests, as well as provide support for Area and School meetings and events. May include making posters, emails, travel and hotel arrangements, meal planning, scheduling of visits, itineraries, reimbursements, parking, Uber, providing maps, and communication with guests.


Understands and follows rules regarding principles of confidentiality relating to all office and student matters.


Follows appropriate safety procedures and security measures related to work performed.


Assists with Student and Faculty requests


The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Posting Detail Information

Posting Number S6201P

Position End Date (if temporary) Special Instructions to Applicants Quicklink for Posting https: //

Supplemental Questions

Required fields are indicated with an asterisk ().

  • How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
  • How many years of Administrative support experience do you have?
  • 0-2
  • 3-5
  • 6-9
  • 10 or more
  • What is your Philosophy for serving students?
  • (Open Ended Question)

  • Are you a current employee of the university?
  • Yes
  • No
  • How many years of experience do you have working in an office environment?
  • 1-2
  • 3-5
  • 6-8
  • More than 10
  • Documents Needed to Apply

    Required Documents

  • Resume
  • Optional Documents

  • Cover Letter
  • Letter of Recommendation
  • Curriculum Vitae
  • Example of Professional Writing
  • Other Document
  • From this employer

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