Senior Administration Officer

University of Queensland
November 23, 2023
Offerd Salary:$84,871
Working address:N/A
Contract Type:fixed-term position
Working Time:Full time
Working type:N/A
Ref info:N/A
  • Queensland Digital Health Centre (QDHeC) within Centre for Health Services Research

  • Be part of an organisation with a meaningful purpose and impact

  • Plan for your future with a generous 17% superannuation allowance

  • Access discounts across health and fitness, travel, retail, tech + more

  • Based at Royal Brisbane & Women's Hospital

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

  • 17% superannuation contributions

  • 17.5% annual leave loading

  • Access to flexible working arrangements including hybrid working options, flexible start/finish times, and purchased leave

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • Salary packaging options

  • About This Opportunity

    We are seeking an experienced, motivated, energetic and highly organised Senior Administration Officer to support the effective and efficient operation of the Queensland Digital Health Centre (QDHeC)

    The primary purpose of the position is to provide a wide range of senior administrative services to support the effective and efficient operation of QDHeC. Key tasks include document management; complex diary management, coordinating office-related financial and procurement processes; liaising with internal and external stakeholders; and providing administrative subject matter expertise as relevant to the role and function.

    Key responsibilities will include:

  • Designs and delivers a range of administrative/business processes and activities in consultation with relevant staff, to meet the identified business requirements

  • Plans and implements high-quality administrative systems, standard operating procedures and office protocols

  • Provide administrative expertise to support a range of activities

  • Highly adept and guides others in the application of a range of desktop- based programs and management information systems

  • Respond to complex or non-routine inquiries which may require interpreting policy, procedures and entitlements as relevant to the role

  • Liaises with internal and external stakeholders to build and maintain relationships which support the operational objectives of the function/department

  • Undertakes financial administration responsibilities, including exercising the appropriate financial delegation in accordance with University policy and procedures

  • This is a full-time, fixed-term position for up to 12 months. At HEW level 6, the full-time equivalent base salary will be in the range $84,871.95 - $91,158.90, plus a generous super allowance of up to 17%. The total FTE package will be up to $99,300.18 - $106,655.91 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

    About You

  • A degree with subsequent relevant experience; or extensive experience and management expertise in administrative fields.

  • Demonstrated executive assistance experience with office management skill and capabilities

  • Skills in project coordination

  • Excellent written and verbal communication skills

  • Highly effective organisational, time management and problem solving skills

  • A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)

  • Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

  • Mandatory Immunisations: It is a condition of employment for this role that you will be required to provide evidence of immunisation against certain vaccine preventable diseases.

  • Questions?

    For more information about this opportunity, please contact Vicki Hobson- Green. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close Thursday 23rd November at 11.00pm AEST (Job Reference Number: R-31970). Please note that interviews have been tentatively scheduled for Tuesday 28th November.

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