Position Details
Position Information
Position Title Senior Academic Advisor
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to
its community persons of diverse backgrounds, in the belief that their
respectful interaction advances the discovery of truth, mutual understanding,
self-realization, and the common good.
Position Summary
The Senior Academic Advisor oversees the hiring, onboarding, training, and
retention of the Academic Advisors. Position also provides student-centric,
proactive, professional, and engaged academic advising in support of student
retention and success. Student support includes guidance on degree program
options, academic and curricular requirements, and course planning to fulfill
graduation requirements.The Senior Academic Advisor supervises academic
Advisors and student employees. Position reports directly to the Senior
Director of Advising Services.
This position is considered a “Responsible Employee” under Title IX federal
regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual
Misconduct Policy. As a Mandatory Reporter, this position requires you, as the
employee, to promptly report any incident that you witness or receive
information about Title IX violations. These reporting responsibilities are
set out in the UIW Sexual Misconduct Policy.
Job Duties
Job Duty Name Advisor Onboarding and Training
Description of Job Duties
In collaboration with Director of Advising Services, assists with content
development for onboarding and training academic advisors.
Partners with the Director of Advising Services on the evaluation of new
academic advisors.
Collaborates with the Director of Advising Services in ongoing training
and professional development experiences for academic advisors.
Develops and implements initiatives and experiences to promote retention
of academic advisors and/or opportunities for advancement within the
organization.
Job Duty Name Student Support
Description of Job Duties
Develops degree plans; advises and registers students; monitors student
academic progress; sends out and reviews progress reports; and makes
referrals to tutor and other student support services as needed.
Meets one-on-one with at-risk students, including conditional admits and
students on scholastic probation, to monitor and support their academic
progress.
Monitors students registration to ensure students continuously enrolls in
appropriate classes.
Advises student on appropriate majors and career opportunities.
Creates a comprehensive academic plan for each student and develops a
process for tracking the progress of each student.
Assists students in the continuous evaluation of progress towards
established goals and educational plans.
Serves as mediator in the resolution of student/advisor or
student/instructor conflict.
Coordinates assignment of faculty advisors and processes advisor and/or
major changes.
Coordinates schedule to meet with advisors and students on campus as
needed.
Job Duty Name Additional Duties
Description of Job Duties
Collaborates and engages with faculty and university partners to maintain
strong relationships and seamless advising processes.
Serves as point of contact for administrator and faculty issues and
concerns.
Attends university events and serve on committees.
Engages in on-going assessment to evaluate the student experience within
advising and communicates improvements and solutions to the Director of
Advising Operations.
Engages and collaborates with Advising Services leadership team.
Coordinates and communicates advisor activities throughout the various
advising cycles that occur on a regular basis (e.g., start of the
semester, prep for registration, registration, drop dates, etc.)
Performs other duties as assigned.
Qualifications
Knowledge Skills and Abilities
Ability to work collaboratively with students, parents, faculty, and
staff.
Ability to plan, develop and conduct training for students and faculty.
Excellent verbal, written and technical communication skills.
Experience with data base management systems: Microsoft Office, Windows,
Excel, Word, etc.
Knowledge of Banner System.
Strong organizational, presentation, and customer service skills.
Outstanding ability to work with professionalism and confidentiality.
Proficiency in handling multiple priorities, meeting deadlines, and
solving problems.
Strong leadership qualities to include conflict management.
Ability to work effectively with individuals from diverse communities and
cultures.
Employee shall adhere to all applicable rules and regulations of the
University, the Conference, and the NCAA.
Required Education
Bachelor's Degree.
Required Work Experience
Five or more years of counseling and/or advising experience in a higher
education setting, to include working in a multicultural/ bilingual higher
education environment.
Preferred Qualifications
Master's Degree.
Bilingual in Spanish language.
Health Professions background.
Required Certifications, Licenses or Registrations
None.
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed, especially
during peaks.
Physical Demands
None specified.
Posting Details
Posting Details
Posting Number AS1597PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 01/17/2023
Position End Date (if temporary)
Reports to Director of Advising Services
Salary commensurate with experience
Open Date 12/12/2022
Close Date
Open Until Filled Yes
Special Instructions to Applicant
EOE
UIW is committed to a policy of equal opportunity in employment, without
regard to race, color, sex, sexual orientation, citizenship status, national
origin, age, marital status, disability, genetic information, gender identity
or expression, veteran status, pregnancy, and religion (except in limited
circumstances when religious preference is both permitted by law and deemed
appropriate as a matter of University policy).
Applicant Documents
Required Documents
Cover Letter/Letter of Application
Resume/CV
Optional Documents
Unofficial Transcripts 1
Unofficial Transcripts 2
Other Document
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you hear about this employment opportunity?
UIW Website
HigherEdJobs.com
Monster.com
Chronicle
Indeed
Glassdoor
Personal Referral
Employee Referral
Other
If you selected other, please tell us where?
(Open Ended Question)
What is the highest level of education you have achieved?
Less than Bachelor's Degree
Bachelor's Degree
Master's Degree
PHD or higher
How many years of experience do you have in counseling and/or advising in a higher education setting, to include working in a multicultural/ bilingual higher education environment?
Less than 3 years of experience
3 years of experience
4 years of experience
5 years of experience
6 years of experience
7+ years of experience
Rank your proficiency in understanding and speaking Spanish.
None
Minimal
Limited
Proficient
Advanced
Expert
