Section Coordinator (OIRE/Alberta)

Extended Job Title Section Coordinator (OIRE/Alberta)

Org Level 1 Texas Tech Unv Hlth Sci Ctr El Paso

Position Description Coordinates a section in a department that has institutional oversight responsibilities. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program or departmental project as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and/or students.

Requisition ID 34794BR

Travel Required Up to 25%

Major/Essential Functions

Assists the Senior Managing Director for the Office of Institutional Research and Effectiveness (OIRE) with coordination of project work flow and communications, project management, coordination of activities/events, and maintenance of essential office functions.

Serves as the main administrative support for scheduling appointments, organizing office documents, managing office filing systems, receiving and directing incoming communications and requests, on behalf of the OIRE Senior Managing Director and OIRE professional staff.

Coordinates major institutional projects involving offices/ departments across TTUHSCEP campus, to include the coordination of communications, monitoring of timelines, scheduling events/activities, and related operational processes.

Coordinates institutional committee meetings and task force meetings; prepares and distributes meeting materials; takes/distributes/stores minutes, etc.

Coordinates data/information collection procedures, to include distribution of data collection forms, sending e-mail requests, monitoring of data/information submissions and tracking/organization of files received.

Utilizes MS Office software (e.g. Word, Publisher, Excel, etc.) to edit at visual depictions of information and data, including charts, graphs, tables, and diagrams for reporting purposes; assist with preparations and publications using software (i.e. PowerPoint, Adobe).

Utilizes MS Office products web-based applications/databases for data/information entry, retrieval, organization and storage.

Perform web-based research to assist the OIRE Senior Managing Director with new degree/certificate program proposals. Search online databases (i.e. Texas Medical Board, Texas State Board of Dental Examiners) to compile information as part of institutional research projects demonstrating degree program needs and ongoing data collection on program outcomes.

Coordinate institutional trainings on Ellucian systems (i.e. Banner/Cognos, Degreeworks, etc.) for staff from various departments/units across the HSC. Collaborate with TTUHSCEP department/unit staff, IT staff, TTU System CIO staff, and contracted consultants as relevant to facilitate training planning and implementation. Manage all communications, timeline, and logistics, including technology (Cognos access, Webex, etc.). Compile and distribute training materials, including dissemination via website posting.

Utilizes institutional applications/web-based tools (i.e. Banner) and MS Office software (i.e. Excel) to perform budgeting procedures and functions; monitors and tracks office budgetary activities, to include ongoing tracking of expenditures; assist with annual budget planning and preparation.

Prepares and processes all travel, purchasing, inventory needs on behalf of OIRE.

Assists with website maintenance (uploading information/reports, monitoring website accuracy, some content editing, interacting with website administrators and webmasters).

Search online databases (i.e. Texas Medical Board, Texas State Board of Dental Examiners) to compile information as part of institutional research projects demonstrating degree program needs and ongoing data collection on program outcomes.

Assists with administrative support for scheduling appointments, organizing office documents, managing office filing systems, receiving and directing incoming communications and requests.

Assists with other projects as assigned.

Grant Funded? No

Minimum Hire Rate Salary commensurate with related education, experience and/or skills

Pay Basis Hourly

Work Location El Paso

Preferred Qualifications

Experience with office management processes in a higher education setting.

Experience working in a high profile setting.

Experience coordinating work activities involving large groups.

Experience working with a client/customer group.

Experience with web content editing programs.

Experience with accounting/finance and budget management.

Campus HSC - El Paso

Department OIRE

Required Attachments Cover Letter, Resume / CV, Transcript

Job Type Full Time

Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group Office and Admn Wkrs All Other

Shift Day

EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

Bachelors degree plus two (2) years related experience OR

Combination of education and/or related experience to equal six (6) years

Does this position work in a research laboratory? Yes

Are select agents used in this laboratory? No

Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https: // www. ttuhsc.edu/emergency/clery-report.aspx.