Secretary

Secretary Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Desired start date is May 22, 2023.

Pending legislative approval, Stephen F. Austin State University will become a member of the University of Texas System, effective Fall of 2023.

Posting Details

Position Information

Job Title Secretary

Full Time/Part Time Part Time FLSA Non-Exempt General Job Description

This is a clerical position that performs responsible secretarial work for a department, which involves significant latitude for decisions in carrying out administrative phases of the work such as answering correspondence, reviewing mail, and giving information and instructions to office clerical personnel. Performs clerical work of difficulty, semi-technical or administrative duties. Types documents, tests, or forms; operates a computer using word processing, database, or other software; answers the telephone. May receive, record, and deposit fees. May balance departmental books on a regular basis. Supervision is received in the form of suggestions or general instructions when new or unusually complex situations occur. May supervise up to three full-time clerical workers engaged in performing routine office duties. Duties may vary due to emphasis on specialized activities of various departments.

Essential Job Functions

Assists department head on a variety of administrative and professional matters.

Receives incoming mail and composes replies independently.

Acts as receptionist.

May create, maintain, and update departmental documents or records on departmental computers.

Maintains time and payroll records for the department.

May approve and sign requisitions, vouchers, and other routine documents for department head.

May take and transcribe dictation.

May reproduce multiple copies of materials for classroom use or mass mailings.

May supervise full-time and student employees in routine clerical duties.

Operates office machines necessary for completion of duties.

Maintains departmental files in proper order according to procedure.

Types correspondence, exams, manuscripts, and other material for department members.

Answers and routes incoming phone calls.

May balance departmental books on a regular basis.

Compiles and prepares for signature monthly reports to administrative departments or outside agencies.

Purchases needed supplies and materials.

Processes confidential information.

Non-Essential Job Functions

May receive and/or supervise the receipt of payments from students and others for departmentally sponsored activities.

Completes a variety of university and departmental forms.

Provides information concerning general university and departmental policy.

May assist with registration.

May receive payments from students and others for departmentally sponsored activities.

May assist students with schedule problems.

Distributes mail.

Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities

The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

Knowledge of office practices, procedures, and application, including departmental and university rules, regulations, and procedures.

Knowledge of the principles of office management.

Skill in typing, taking and transcribing dictation, if required.

Ability to deal effectively with other clerical employees, students, faculty and staff, and the public in person and over the phone.

Ability to compose correspondence and handle routine supervisory matters without recourse to the supervisor.

Ability to operate various pieces of office equipment (fax machine, copiers, computer, typewriter, etc.).

Physical Demands Required Education

High school diploma or equivalent is required.

Required Experience and Training

Six months of related experience is required. Responsible secretarial/clerical experience is required.

Preferred Qualifications

Some college coursework is preferred. Experience with word processing, spreadsheet, database, and graphics software is preferred.

Special Conditions for Eligibility

This is a security-sensitive position subject to criminal record check. This is an IT-sensitive position subject to the Computer and Network Security policy.

Min Pay Rate Mid Pay Rate Salary Information Hiring Salary - $11.11/hour Specific Job Requirements/Duties for this Posting

This is a part-time position (28 hours/week) for the Cole Audiology Lab and the Stanley Center for Speech and Language Disorders, which are part of the Perkins College of Education's Human Services and Educational Leadership Department.

Duties include answering phones, scheduling and managing client appointments, assisting clients, billing clients, and collecting payments.

Applicants must be adept at problem solving, multitasking, and organization. Experience in billing, payment processing, and making deposits is preferred. Knowledge of QuickBooks is preferred.

Is Background Check Required? Yes Benefit and Retirement Eligibility

This position is eligible for participation in the Teacher Retirement System of Texas (TRS) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.

EEO Statement

Diversity and Inclusion Statement At SFA, our commitment to diversity and inclusion is more than words—it is actions. We believe diversity and inclusion are keys to promoting more engaged individuals locally and globally. We at SFA are committed to amplifying a campus culture that nurtures belonging and embraces similarities while celebrating that every Lumberjack will be different. Those differences are valued, acknowledged, and supported purposefully. Office of Diversity, Equity and Inclusion SFA (sfasu.edu)

Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence through diversity. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

Posting Detail Information

Posting Number S2023-074

Candidates Eligible to Apply Open to all qualified applicants Number of Positions Available 1 Posted Date 05/05/2023 Review Start Date 05/15/2023 Close Date Work Schedule Monday through Friday, 9:00 a.m. until 3:00 p.m. Open Until Filled Yes Special Instructions to Applicants

Desired start date is May 22, 2023.

Pending legislative approval, Stephen F. Austin State University will become a member of the University of Texas System, effective Fall of 2023.

Posting Quick Link https: // careers.sfasu.edu/postings/10111

Contact Information

Contact Name Kelly Jobe

Contact Phone (936) 468-7109 Contact Email [email protected] Contact Information

Supplemental Questions

Required fields are indicated with an asterisk ().

Which of the following best represents your education background?

Completed High School Diploma or GED

Completed some college

Completed Associates Degree

Completed Bachelor's Degree

Completed Master's Degree

Completed Doctoral Degree or ABD

If applicable, what was the main focus of your college coursework?

(Open Ended Question)

Which of the following best represents the number of years experience you possess relating to the job to which you are applying?

Less than six months

Six months to one year

Two to three years

Four to five years

Six to seven years

Eight or more years

Do you have prior responsible secretarial/clerical experience?

Yes

No

Please describe your experience with billing, processing payments and making deposits.

(Open Ended Question)

Do you have experience/training with microcomputer equipment (word processing, database, spreadsheet, graphics, etc)?

Yes

No

How many years experience do you have in Microsoft Excel?

None

0-1

2-3

4-5

6 or more

Please describe your experience with QuickBooks or similar business accounting software.

(Open Ended Question)

How many years of experience do you have with scheduling appointments and maintaining an appointment calendar?

0-1 years

1-2 years

2-3 years

3-4 years

4-5 years

5 or more years

How many years of experience do you have with answering telephones and providing customer service by telephone?

0-1 years

1-2 years

2-3 years

3-4 years

4-5 years

5 or more years

Documents Needed To Apply

Required Documents

Resume

Cover Letter

List of References

Optional Documents

Letter of Recommendation