Secretary III

Position Details

Position Information

Recruitment/Posting Title Secretary III

Job Category Staff & Executive - Administrative & Support Department NJMS-Cancer Center Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Secretary III for the NJMS – Cancer Center Building. The primary purpose of the Secretary III position is to provide administrative services and support to the Center for Cell Signaling.

Among the key duties of this position are the following;

Provides support with the Center's programs including the seminar series and graduate courses.

Prepares and processes requisitions relating to the Center and faculty, and process VISA applications for international hires.

Assists supervisor with faculty recruitment.

Prepares and processes the J-1 and H1-B VISA applications, including coordinating new and extension requests with Office of Global Services.

Collects Tissue Culture Invoices for signatures and appropriate account numbers.

Processes invoices by recording appropriate information on spreadsheets for Research Office and Finance Office to route the expense.

Serves as a liaison with various offices within and outside the University.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Nonexempt Grade 1700 Position Salary $43,000 Annual Minimum Salary 22.380 Annual Mid Range Salary 22.880 Annual Maximum Salary 23.570 Standard Hours 37.50 Union Description Teamsters, Local 97 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to https:// uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https: // finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health- insurance.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

Graduation from an accredited program in administrative studies

Plus two (2) years of full-time administrative experience.

An additional year of experience is required in lieu of the administrative program.

College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

Proficiency in Microsoft Access, Microsoft Excel, Microsoft Word, PowerPoint is required.

Excellent interpersonal, oral and written communication skills are required.

Experience with preparing J-1 and H-1 Visa applications.

Demonstrated ability to handle multiple projects simultaneously is required.

Preferred Qualifications

Knowledge of order processing preferred.

Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 23ST2292

Posting Open Date 08/24/2023 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre- employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: https:// uhr.rutgers.edu/non- discrimination-statement

Supplemental Questions

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Applicant Documents

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application