Scholarships and Grants Coordinator

University of Queensland
November 26, 2023
Offerd Salary:$84,871
Working address:N/A
Contract Type:fixed-term position
Working Time:Full time
Working type:N/A
Ref info:N/A
  • Student Enrichment and Employability Development (SEED)

  • Join our diverse team with a passion for providing student centric services with respect and integrity.

  • Bring your excellent time and stakeholder management skills to ensure our processes comply with updated information from university and government departments.

  • Broaden your career within one of QLD's largest employers.

  • Based at our St Lucia campus

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 17% superannuation contributions.

  • 17.5% annual leave loading.

  • Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.

  • On campus childcare options.

  • Cheap parking (from just $5 a day).

  • About This Opportunity

    The Scholarships and Grant Coordinator plays a key role in the provision of financial support for students to enable them to access a range of enrichment experiences to enhance their employability. This position manages the coordination, development, and delivery of a range of scholarship and grants programs ensuring compliance with UQ and government requirements.

  • Coordinate and administer the scholarships and grants managed by Student Enrichment and Employability Development (SEED) ensuring that these grants, scholarships, and loan schemes adhere to UQ policies as well as external government guidelines where relevant.

  • Undertake financial activities including management of scholarship and grant budgets, payments to students and monthly account reconciliation for UQ Financial and Business Services.

  • Undertake annual reviews of the scholarship and grant schemes, including data analysis, and implement program improvements to support maintenance and growth of student engagement in enrichment opportunities.

  • Undertake quality assurance and delivery of government funding, including but not limited to OS-HELP loans and NCP scholarships, by processing applications, liaising with Faculties for eligibility checks, maintaining accurate records, facilitating payments, and auditing and maintaining risk assessments of financial processes.

  • Provide data to internal stakeholders to facilitate mandatory government reporting and produce reports relating to SEED's managed grants and scholarship schemes.

  • Participate in project work as required to enhance and support student engagement in SEED coordinated opportunities.

  • Any other related duties as reasonably directed by your supervisor.

  • This is a full-time, fixed-term position through to January 2025.

    At HEW level 6 , the full-time equivalent base salary will be in the range $84,871.95 to $91,158.90, plus a generous super allowance of up to 17%. The total FTE package will be up to $99,300.18 to $106,655.91 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases.

    About You
  • Completion of an undergraduate degree with at least two years of subsequent experience in a relevant area or an equivalent combination of relevant experience and/or education/training.

  • Demonstrated high level skills in interpreting and applying guidelines, rules, policies, and procedures with the ability to deliver student support programs in accordance with internal and external governance.

  • Proven knowledge of and experience in the delivery of student financial support programs with the demonstrated ability to effectively liaise with senior staff and students as well as external organisations.

  • Demonstrated strong problem-solving skills with the ability to exercise initiative, undertake analysis and implement business process improvements.

  • High level organisational and record-keeping skills with the ability to maintain accuracy and strong attention to detail with the demonstrated ability to prioritise own and others workload.

  • Advanced written, oral communication and interpersonal skills with a demonstrated ability to liaise effectively with people from diverse backgrounds and sensitivities and awareness of cultural differences.

  • Demonstrated ability to work effectively in a team environment, whilst taking full accountability for the efficient delivery of set tasks within agreed timeframes and service standards.

  • High level of computer proficiency with software packages and enterprise systems such as Si Net, Business Objects and Aurion.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

  • Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

  • Questions?

    For more information about this opportunity, please contact Corinne Francken at [email protected]. For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section.

  • Resume

  • Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close Sunday, 26 November 2023 at 11.00pm AEST (Job Reference Number - R-32401). Please note that interviews have been tentatively scheduled for 5 December 2023.

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