Scholarships and Awards Coordinator (Engagement Lead)

University of Melbourne
January 30, 2023
Offerd Salary:$89,182 - $96,536
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Scholarships and Awards Coordinator (Engagement Lead)

Job no: 0053163 Location: Parkville Role type: Full time; Continuing Faculty: Faculty of Science Department/School: Student and Academic Services Salary: UOM 6 - $89,182 - $96,536 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the Faculty of Science Science at Melbourne is a global leader across fundamental and impactful scientific research and education. Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system. We aim to be leaders who positively impact the community locally and globally, addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us.

Our strength is our breadth of expertise. We are the second largest faculty in the University comprising seven schools: Agriculture, Food, Forest & Ecosystems Sciences, BioSciences, Chemistry, Geography, Earth & Atmospheric Sciences, Mathematics & Statistics, Physics and Veterinary Science.

About the Role The Scholarships and Awards Coordinator (Engagement Lead) is responsible for administering the Faculty of Science's student awards and scholarships funded through philanthropic income. This includes managing activities associated with the Dean's Honours List, managing the awarding cycle, coordination and support of awards events, committee support and providing expert advice to staff and prospective applicants of the Faculty's student awards and scholarships.

The role will coordinate a wide range of communication activities, aimed at promoting Faculty scholarships and prizes, identifying opportunities for promotion, developing strategies and contributing content where appropriate in addition to maintaining web content.

The incumbent is also responsible for leading process improvement activities and contributing to the Faculty's submission for University endowment reporting.

Responsibilities include:

  • Managing the activities associated with the Dean's Honours List through the coordination of selection requirements, data analysis, nominations, notification of awards and maintenance of associated records and systems
  • Managing the administration of Faculty scholarships and prizes through the coordination of applications, nominations, selection requirements and related documentation, notification of awards, payment processing, and maintenance of associated records and systems
  • Collaborating with School Academic Support Officers and Advancement on the delivery of awards events
  • Supporting completion of annual Faculty Gift Compliance Review
  • About You The successful incumbent will have a demonstrated ability to exercise independent and informed judgement in problem-solving, confidence in making complex decisions and ability to deliver creative solutions and negotiate outcomes.

    They will have the ability to identify and contribute to new initiatives, support change suggested by others and identify opportunities to improve processes and practices to reduce inefficiencies.

    You will also have:

  • A relevant degree with subsequent relevant experience, or an equivalent mix of education and relevant experience
  • Extensive database management experience and conceptual and analytical skills to compile, analyse and manipulate data to develop recommendations and reports
  • Highly developed interpersonal, written and verbal communication skills and the ability to work effectively with and provide clear, professional and accurate information to academic and professional staff, students and external stakeholders
  • Although not essential, demonstrated understanding of scholarship and prize administration, particularly in a higher education environment will be highly regarded
  • Please note: To be considered for this role you must have current valid work rights for Australia.

    About the University The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

    Benefits of Working with Us In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements, generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families
  • To find out more, visit https: //

    Be Yourself We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

    Join Us! If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the essential selection criteria^ (found in the Position Description) for the role.

    ^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to https://

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected]

    Applications close: 30 JANUARY 2023 11:55 PM AUS Eastern Daylight Time

    Advertised: 16 Jan 2023 12:05 AM AUS Eastern Daylight Time

    Applications close: 30 Jan 2023 11:55 PM AUS Eastern Daylight Time

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