Position Details
Position Information
Position Title Resources and Systems/Library Assistant III (LA III)
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to
its community persons of diverse backgrounds, in the belief that their
respectful interaction advances the discovery of truth, mutual understanding,
self-realization, and the common good.
Position Summary
The Resources and Systems/Library Assistant III supports the UIW Libraries by
performing a range of duties related to the setup, maintenance, and updating
of library content resources and systems and related data and budget records,
including assisting with associated technical problem-solving. This position
requires the use of systems and software applications to perform detailed
records, content, and budget management work and associated problem solving.
The Resources and Systems/Library Assistant III reports to the Coordinator of
Systems & Licensing.
This position is considered a “Responsible Employee” under Title IX federal
regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual
Misconduct Policy. As a Mandatory Reporter, this position requires you, as the
employee, to promptly report any incident that you witness or receive
information about Title IX violations. These reporting responsibilities are
set out in the UIW Sexual Misconduct Policy.
Job Duties
Job Duty Name Online Resources Access and Technical Support
Description of Job Duties
Verify and update online resources access and coverage in library
management system, library content management platforms, and vendor
content sites.
Coordinate with library staff, library users, and content and system
providers to investigate and resolve online resources access and linking
issues.
Track and report outcomes of online resources access, linking and related
support issues.
Job Duty Name Order and Invoice Processing and Budget Tracking
Description of Job Duties
Maintain library resources order and invoice records in library records
management systems and communicate with vendors on discrepancies or
errors.
Monitor library resource payment statuses in university accounts system,
update library records management systems, and communicate with accounts
payable on discrepancies or errors.
Maintain and update library resource budget expenditure records; provide
updates and reports as needed to library management.
Job Duty Name Records and Usage Data Management and Analytics
Description of Job Duties
Compile usage data from library vendors and library management system to
maintain and update library resources usage database.
Report updates and changes to statistics standards from vendors.
Create and compile library resources records bibliographic and
related data for analysis and reporting purposes.
Analyze bibliographic and related library resources data using various
metrics for internal library reports and department accreditation reports.
Perform other duties as assigned.
Qualifications
Knowledge Skills and Abilities
Working knowledge of Microsoft Office applications,
Demonstrated expertise with Microsoft Excel.
Ability to perform detail-oriented tasks requiring a high degree of
accuracy.
Strong skills in working with and manipulating data records.
Comfortable with working with computer systems, learning software
applications, and navigating Websites.
Ability to work with and safeguard confidential information.
Ability to work independently with minimal supervision.
Effective verbal and written communication skills.
Ability to work effectively with individuals from diverse communities and
cultures.
Employee shall adhere to all applicable rules and regulations of the
University, the Conference, and the NCAA.
Required Education
Bachelor's Degree OR
90 credits hours and 1 additional year of required work experience.
Required Work Experience
Three (3) years of cumulative experience in one or more of the following
functional areas:
Systems and technical support
Order and invoice processing with budget tracking
Records and usage data management and analytics.
Preferred Qualifications
Previous experience working as a library technician in a public or
academic library.
Bachelor's Degree with some coursework in library or information science
or with systems.
Experience working with library research and online databases.
Experience troubleshooting user technical support issues.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Typical Monday through Friday 8:00am to 5:00pm with occasional extended
hours/weekends to meet departmental needs and/or needs.
Physical Demands
None Specified.
Posting Details
Posting Details
Posting Number AS1824PO
Number of Vacancies 1
Job Type Full Time
Job Category Staff (non-exempt)
Desired Start Date 09/18/2023
Position End Date (if temporary)
Reports to Coordinator of Systems & Licensing
Salary $37,000-$39,000 Annualized based on 40 hour work week
Open Date 08/21/2023
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without
regard to race, color, sex, sexual orientation, citizenship status, national
origin, age, marital status, disability, genetic information, gender identity
or expression, veteran status, pregnancy, and religion (except in limited
circumstances when religious preference is both permitted by law and deemed
appropriate as a matter of University policy).
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Unofficial Transcripts 1
Other Document
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you hear about this employment opportunity?
UIW Website
HigherEdJobs.com
HispanicsinHigherEd.com
BlacksInHigherEd.com
WomenAndHigherEd.com
VeteransinHigherEd.com
Indeed
LinkedIn
Personal Referral
Employee Referral
Other
If you selected other, please tell us where?
(Open Ended Question)
This position requires a Bachelor's Degree OR 90 college hours with one additional year of required experience. Do you have at least one of the following?
No
Yes, Bachelor's Degree
Yes, 90 college hours + 1 additional year of required experience
How many cumulative years of experience do you have in the following areas: (a) systems and technical support; (b) order and invoice processing with budget tracking; and/or (c) records and usage data management and analytics? Note that if you have at least 90 college hours, but less than a Bachelor's Degree, you are required to have one additional year of required work experience as indicated above.
Less than 3 years
3 years
4 years
5 years
6 years
7 years or more
List the Microsoft Office products with which you are proficient. Include your skill level in each, specifying any advanced skills mastered such as functions within Excel.
(Open Ended Question)
