Resources and Systems/Library Assistant III (LA III)

University Of The Incarnate Word
September 21, 2023
Offerd Salary:$37,000-$39,000
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Details

Position Information

Position Title Resources and Systems/Library Assistant III (LA III)

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Resources and Systems/Library Assistant III supports the UIW Libraries by performing a range of duties related to the setup, maintenance, and updating of library content resources and systems and related data and budget records, including assisting with associated technical problem-solving. This position requires the use of systems and software applications to perform detailed records, content, and budget management work and associated problem solving. The Resources and Systems/Library Assistant III reports to the Coordinator of Systems & Licensing.

This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you, as the employee, to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Job Duties

Job Duty Name Online Resources Access and Technical Support

Description of Job Duties

  • Verify and update online resources access and coverage in library management system, library content management platforms, and vendor content sites.
  • Coordinate with library staff, library users, and content and system providers to investigate and resolve online resources access and linking issues.
  • Track and report outcomes of online resources access, linking and related support issues.
  • Job Duty Name Order and Invoice Processing and Budget Tracking

    Description of Job Duties

  • Maintain library resources order and invoice records in library records management systems and communicate with vendors on discrepancies or errors.
  • Monitor library resource payment statuses in university accounts system, update library records management systems, and communicate with accounts payable on discrepancies or errors.
  • Maintain and update library resource budget expenditure records; provide updates and reports as needed to library management.
  • Job Duty Name Records and Usage Data Management and Analytics

    Description of Job Duties

  • Compile usage data from library vendors and library management system to maintain and update library resources usage database.
  • Report updates and changes to statistics standards from vendors.
  • Create and compile library resources records bibliographic and related data for analysis and reporting purposes.
  • Analyze bibliographic and related library resources data using various metrics for internal library reports and department accreditation reports.
  • Perform other duties as assigned.
  • Qualifications

    Knowledge Skills and Abilities

  • Working knowledge of Microsoft Office applications,
  • Demonstrated expertise with Microsoft Excel.
  • Ability to perform detail-oriented tasks requiring a high degree of accuracy.
  • Strong skills in working with and manipulating data records.
  • Comfortable with working with computer systems, learning software applications, and navigating Websites.
  • Ability to work with and safeguard confidential information.
  • Ability to work independently with minimal supervision.
  • Effective verbal and written communication skills.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
  • Required Education

  • Bachelor's Degree OR
  • 90 credits hours and 1 additional year of required work experience.
  • Required Work Experience

    Three (3) years of cumulative experience in one or more of the following functional areas:

  • Systems and technical support
  • Order and invoice processing with budget tracking
  • Records and usage data management and analytics.
  • Preferred Qualifications

  • Previous experience working as a library technician in a public or academic library.
  • Bachelor's Degree with some coursework in library or information science or with systems.
  • Experience working with library research and online databases.
  • Experience troubleshooting user technical support issues.
  • Required Certifications, Licenses or Registrations

    None specified.

    Work Hours

    Typical Monday through Friday 8:00am to 5:00pm with occasional extended hours/weekends to meet departmental needs and/or needs.

    Physical Demands

    None Specified.

    Posting Details

    Posting Details

    Posting Number AS1824PO

    Number of Vacancies 1 Job Type Full Time Job Category Staff (non-exempt) Desired Start Date 09/18/2023 Position End Date (if temporary) Reports to Coordinator of Systems & Licensing Salary $37,000-$39,000 Annualized based on 40 hour work week Open Date 08/21/2023 Close Date Open Until Filled Yes Special Instructions to Applicant



    UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

    Applicant Documents

    Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • Optional Documents

  • Unofficial Transcripts 1
  • Other Document
  • Supplemental Questions

    Required fields are indicated with an asterisk ().

  • How did you hear about this employment opportunity?
  • UIW Website
  • Indeed
  • LinkedIn
  • Personal Referral
  • Employee Referral
  • Other
  • If you selected other, please tell us where?
  • (Open Ended Question)

  • This position requires a Bachelor's Degree OR 90 college hours with one additional year of required experience. Do you have at least one of the following?
  • No
  • Yes, Bachelor's Degree
  • Yes, 90 college hours + 1 additional year of required experience
  • How many cumulative years of experience do you have in the following areas: (a) systems and technical support; (b) order and invoice processing with budget tracking; and/or (c) records and usage data management and analytics? Note that if you have at least 90 college hours, but less than a Bachelor's Degree, you are required to have one additional year of required work experience as indicated above.
  • Less than 3 years
  • 3 years
  • 4 years
  • 5 years
  • 6 years
  • 7 years or more
  • List the Microsoft Office products with which you are proficient. Include your skill level in each, specifying any advanced skills mastered such as functions within Excel.
  • (Open Ended Question)

    From this employer

    Recent blogs

    Recent news