Posting Details
Posting Information
Posting Number PG192288EP
Internal Recruitment No
Working Title Research Program Administrator
Anticipated Hiring Range Commensurate with education and experience
Work Schedule Monday-Friday, 8am - 5pm; Flexible work arrangements,
including virtual/hybrid work locations, may be available.
Job Location Raleigh, NC
Department College of Sciences
About the Department
The College of Sciences (COS) brings together the mathematical, physical and
biological sciences in a research-intensive environment that simultaneously
values excellence in teaching and a strong community engagement. The COS
Research Office is the nucleus of research administration and support;
providing a full suite of pre- and post-award services to enhance the
research, teaching, administrative and outreach functions of the College. Key
office responsibilities include proposal development and submission, portfolio
management, effort reporting, and responding to departmental and faculty post-
award and other research administration needs.
The College of Sciences aims at creating a diverse, inclusive, and equitable
working environment. This position will be expected to foster an environment
that is supportive, welcoming of all groups, and abides by our culture
charter's cultural and behavioral aspirations. Please visit
https: // sciences.ncsu.edu/about/strategic-planning/culture-charter/for
more information on the College of Sciences Culture Charter.
Essential Job Duties
The Sciences Research Office is seeking a Research Administrator to serve as
the primary liaison and manager of daily tasks for multiple NIH-funded
multidisciplinary and inter-institutional grants, particularly center grants,
that contain a heavy emphasis on human subjects research.
Administratively manage multi-site collaboration among many individuals and
universities in the COS NIH centers. This includes providing administrative
leadership for the PIs (particularly Dr. Hoyo), team tracking and
communication, coordinating and troubleshooting IRB issues, high level
awareness of relevant required processes, developing documents such as
Standard Operating Procedures (SOP), implementing documents like Material
Transfer Agreements (MTA), Data Use Agreements (DUA), and fostering strong
working relationships with Contracts and Grants, the IRB office, and other
research administrative units on campus. College overall responsibilities to
support human subjects research and provide guidance on DUA's, MTA's,
Training, Compliance, etc.
This position requires knowledge and experience related to research
administration and project management. The individual in this role must be
highly organized and able to navigate issues related to departmental research
offices, regulatory compliance, and NC State policy and procedures. This
position requires an up to date working knowledge of NIH grant application
structure, maintenance, and reporting including IRB reporting. This position
will also require an in-depth understanding of the administrative processes
and procedures associated with each individual research study so that they can
provide information and guidance on grant applications, sub awards, and
subcontracts to the PIs and subcontractors.
Additional responsibilities include:
IRB :
Serve as the point person for interfacing with the IRB to resolve
problems, and coordinate reliance agreements, single IRB, sharing of data,
and transferring data.
Be responsible for ensuring all people working with human subjects have
their credentials and are in compliance with all of their required IRB
training including “CITI” across all institutions/collaborators
(automated reminder for re-training).
Work in coordination with the team that manages the day to day process for
IRB protocols including initial submissions, amendments, renewals,
reliance agreements, and any needed reporting e.g., cases of protocol
violation.
PRE -AWARD:
Assist with grant proposal submission process including budget
development, non-tech document preparation, MTAs, DUAs, post-submission
materials and RPPR preparation.
POST -AWARD:
Manage budget and financial needs for all studies including planning,
monitoring spending, purchasing, documentation, tracking, reconciliation,
and reporting.
Approving Orders, Managing budgets across funding sources to support
salaried positions.
This person will initiate and approve items in the financial system.
Engage in and administratively support the Community Advisory Boards and
Advisory Committees associated with the multiple studies.
Serve as a liaison between the research team and NC State regulatory
compliance, ensuring clear communication and compliance related to COI,
Export Control, IRB, and Data and Specimen transfers, and Management
Manage administrative processes for travel including travel authorizations
and reimbursements
Manage financial accounts, including planning and monitoring the use of
expenditures to meet objectives and compliance as well as preparing
necessary budget documents and reports.
Complete regular account reconciliation.
Issue and manage external sub awards.
Review necessary policies and procedures and implement processes or take
action to ensure compliance.
PROGRAM ADMINISTRATION:
Develop and maintain positive and productive relationships with the
research team, collaborators, and other research administrators.
As needed, develop or participate in presentations, meetings, and
generation of required reports.
Coordinate meetings, schedule, reserve space, and ensure attendance for
necessary meetings.
Develop content for, and contribute to the affiliated websites and social
media presence.
Manage NIH portals like ASSIST, XTRACT, XTRAIN, ERA in order to work with
relevant partners at NC State to assist with project maintenance and
reporting from application through closure.
HUMAN RESOURCES:
Coordinate with the HR partner(s) to coordinate job search process,
interviews, for students, temps, and full time employees of the Hoyo
group, to ensure fair hiring rules adherence, and manage the onboarding
and core training of new staff (NCSU-required training, ensuring they
have keys, laptops, etc).
The role requires keeping the PI updated on where the process is, and
helping to facilitate the process, but will not be responsible for
executing each piece of the process.
Serve as a liaison between the research team and NC State regulatory
compliance, ensuring clear communication and compliance related to COI,
Export Control, IRB, and Data and Specimen transfers, and Management.
Manage administrative processes for travel including travel authorizations
and reimbursements.
Other Responsibilities
Other duties as assigned.
Qualifications
Minimum Education and Experience
Post-baccalaureate credentials or Bachelor's degree and 1-2 years of
experience related to research administration
Other Required Qualifications
Exceptional communication skills including written and verbal
Clear and concise organizational skills, detail-oriented, and capable of
creating, implementing, and assessing processes and procedures.
Ability to work independently, take initiative, and be comfortable making
important decisions quickly.
Flexibility and ability to work in a deadline driven and fast pace working
environment that has multiple moving parts.
Ability to manage time in an environment where task prioritization changes
frequently.
Ability to analyze and interpret policy and procedural guidelines to
resolve relevant issues
Ability to analyze and reconcile financial transactions
Must demonstrate professionalism and emotional intelligence while working
with diverse individuals including faculty, administrators, students, and
lay people.
Ability to complete grant applications and provide necessary information
to funders throughout the lifecycle of an award.
Proficiency with eRA Commons, ASSIST, XTRAIN, XTRACT, grants.gov, CITI
Training, GoogleSuite, Microsoft Office suite, Smartsheets
Preferred Qualifications
Smartsheets experience preferred
NIH project management preferred
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required No
Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 12/14/2022
Anticipated Close Date Open Until Filled
Special Instructions to Applicants
Please include as attachments a resume, cover letter, and contact information
for at least 3 professional references.
Position Details
Position Number 00109815
Position Type EHRA Non-Faculty
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Is this position partially or fully funded on ARRA stimulus monies? No
Department ID 170101 - College of Sciences - Dean
AA/EEO
NC State University is an equal opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without
regard to race, color, national origin, religion, sex, gender identity, age,
sexual orientation, genetic information, status as an individual with a
disability, or status as a protected veteran. Individuals with disabilities
requiring disability-related accommodations in the application and interview
process are welcome to contact 919-515-3148 to speak with a representative at
the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact
Human Resources at (919) 515-2135 or [email protected].
Final candidates are subject to criminal & sex offender background checks.
Some vacancies also require credit or motor vehicle checks. Degree(s) must
be obtained prior to start date in order to meet qualifications and receive
credit.
NC State University participates in E-Verify. Federal law requires all
employers to verify the identity and employment eligibility of all persons
hired to work in the United States.
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you learn of this opportunity?
NCSU Website
NCSU Executive Search Services
Monster.com
CareerBuilder.com
InsideHigherEd.com
Other Online Job Board
Carolina Job Finder / Employment Guide
Job / Career Fair
The Chronicle of Higher Education
HERC
Professional Journal
Print Advertisement (Newspaper / Periodical)
Professional Organization
Direct Contact from NCSU HR Representative / Recruiter
NCSU Employee Referral
Social Media (LinkedIn, Twitter, Facebook, Other)
Other
If you learned about this vacancy from "other source" or "other website", please provide the source.
(Open Ended Question)
Do you possess post-baccalaureate credentials or a bachelor's degree plus alternative or equivalent professional training and experience?
Yes
No
Describe previous experience as a Research Administrator.
(Open Ended Question)
Describe your experience applying for or managing large scale research grants.
(Open Ended Question)
Describe your experience with multi-site and interdisciplinary research activities.
(Open Ended Question)
Describe your experience related to Regulatory Compliance such as Conflicts of Interest (COI), the Institutional Review Board (IRB), Export Control, Data Use Agreements (DUA), and the NIH.
(Open Ended Question)
What tools do you use to administratively manage multiple large scale projects with many stakeholders and regulatory requirements where priorities regularly shift?
(Open Ended Question)
Application Materials Required
Required Documents
Resume
Cover Letter
Contact Information for References
Optional Documents
