Research Governance Officer (103834-1122) . Job Reference: 1889121

University of Warwick
December 11, 2022
Offerd Salary:£32,348 - £42,155
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Job Ref.:N/A

Vacancy Type/Job category

Management & Professional


Research & Impact Services


£32,348 - £42,155 per annum


University of Warwick, Coventry

Vacancy Overview

Permanent position, 36.5 hours per week (1.0 FTE).

Research & Impact Services (R&IS) is seeking a Research Governance Officer to provide expert practitioner advice on key regulatory matters pertaining to research grants and contracts.

This is a varied role which will support the University's research active staff in complying with regulatory frameworks such as Export Controls and the Nagoya Protocol, as well as undertaking due diligence reviews on external partners. The postholder will also work closely with senior colleagues to help develop institutional policies and training material in these key areas.

The successful candidate will join a friendly and welcoming department, and benefit from a culture of continual professional development. The role will appeal to someone who has worked in a research support environment, ideally with experience in governance and/or compliance.

Candidates are asked to note that, subject to the easing of national lock-down measures, R&IS returned to campus in September 2021. R&IS is presently trialling hybrid working and candidates should therefore expect to be located on campus a minimum of three days a week.

Please direct informal enquiries to Carole Harris, Assistant Director, Research & Impact Services at

Interview Date: TBC.

Job Description


To be responsible for the provision of expert practitioner advice on key regulatory and contractual matters. This includes UK, EU, and International Export Control frameworks, the Nagoya Protocol, support to the University's Human Tissue Act Designated Individual, and Due Diligence of research partners required by UKRI and other major funders.

The role includes the development of an institutional policy framework supported by Standard Operating Procedures and training resources, to support the embedding of expertise in R&IS, Finance Office and Academic Departments. In addition, the role holder will provide advice on specific queries, as these arise, to colleagues in R&IS and the wider University.


1. Develop, regularly review, and maintain, institutional policies and relating Standard Operating Procedures for matters of regulatory and contractual compliance, such as these apply to research, and including UK, EU, and International Export Control frameworks, the Nagoya Protocol, and the Due Diligence of research partners required by UKRI and other major research funders and ensure that the R&IS University websites are fully updated.

2. Develop and deliver training relating to key matters of regulatory and contractual compliance to R&IS, relevant Professional Services and Academic Staff, establishing an annual programme of training, updated as required to keep pace with internal and external developments.

3. Provide a help-desk function for R&IS staff with regards to complex matters of regulatory compliance including Export Control and the Nagoya Protocol, providing solutions and referring to more senior colleagues when required, and ensuring that lessons learned are embedded via updated training sessions, and amended SOPs, as required.

4. Provide support to the University's Human Tissue Act Designated Individual as required.

5. Provide Export Control advice and support to academics that wish to access resources from outside of the UK, including specifically, to establish whether an Export Control licence is required, the type of licence that is required, supporting applications to the Export Control Joint Unit (ECJU), preparing documentation and facilitating submission through SPIRE.

6. Maintaining the University's records on export controls licences and activities in compliance with requirements from the ECJU and other regulators as necessary.

7. Acting as the University's point of contact in seeking advice from the ECJU when appropriate, with support from R&IS as required.

8. Undertake due diligence searches and checks on the University's national and international Research Funders, Partners and Collaborators, working closely in this regard with the Pre-award Grants and Contracts, and Research Impact Teams, to identify risks and escalating as appropriate to the Senior Executive Team.

9. Provide support to internal and external audits of University policies and procedures relating to UK, EU, and International Export Control frameworks, the Nagoya Protocol, Due Diligence, and the HTA, working as part of an R&IS team. The postholder will undertake periodic quality assurance checks on projects to ensure compliance with export control regulations and the Nagoya Protocol.

Person Specification

The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.

Essential Criteria 1

Graduate, with good honours degree or equivalent. (a)

Essential Criteria 2

Proven specialist practitioner experience within a research governance and/or compliance role. (a, c)

Essential Criteria 3

Experience of developing and maintaining Standard Operating Procedures across multiple internal stakeholders. (a, c)

Essential Criteria 4

Experience of delivering complex training to a range of audiences. (a, c)

Essential Criteria 5

Ability to interpret and adhere to detailed and precise regulatory requirements and to advise on these to a range of colleagues. (a, c)

Essential Criteria 6

Strong political acumen and ability to support colleagues within a dynamic and often time sensitive environment. (a, c)

Essential Criteria 7

Highly developed IT skills with the ability to use Microsoft Office, computerised and web-based administrative systems and data sources effectively and with ease. (a, c)

Essential Criteria 8

Excellent presentation skills.Ability to communicate,negotiate & influence effectively,at all levels,creating professional relationships with researchers,administrators & senior staff in the University & externally.Clear/concise writing style. (a, d)

Essential Criteria 9

Ability to develop strong relationships with key external stakeholders. (a, c)

Essential Criteria 10

Highly motivated, committed, effective and supportive team member, able to work flexibly and creatively, and quickly and accurately when under pressure, working to tight deadlines. (a, c)

Essential Criteria 11

Meticulous attention to detail, highly organised, capable of administering a diverse client and project portfolio effectively. (a, c)

Desirable Criteria 1

Post-Graduate qualification, or equivalent relevant experience. (a)

Desirable Criteria 2

Knowledge and understanding of Due Diligence, Export Control, and the Nagoya Protocol. (a, c)

Further Particulars

For further information about the University of Warwick, please read our University Further Particulars.

For further information about the department, please visit the departmental website.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.

The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (

The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.

Right to work in the UK We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government website page Apply for a UK visa to see if you are eligible to obtain right to work in the UK through one of the other UK immigration routes before you make your application.

Recruitment of Ex-Offenders Policy

As an organisation using the (DBS) Disclosure and Barring Service to assess applicants' suitability for positions of trust, the University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed. More information is available on the University's Vacancy pages and applicants may request a copy of the DBS Code of Practice.

Closing Date

11 Dec 2022

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