Offerd Salary:£22,816 - £24,336
Working address:N/A
Contract Type:Fixed term: 12 month
Working Time:Full time
Working type:N/A
Ref info:N/A
Research Administrator Band 3

Main area

Research & Development


Band 3


Fixed term: 12 months


  • Full time
  • Part time
  • 37.5 hours per week

    Job ref



    Southampton General Hospital




    £22,816 - £24,336 pa

    Salary period



    26/05/2023 23:59

    Interview date

    Job overview

    The Research and Development Department at University Hospital Southampton NHS Foundation Trust are looking for an administrator who will take responsibility for the smooth running of our office and support our paper based and electronic systems. A key area of work will be the administration of our research databases that involves entering data but also ensuring the quality. The role is varied as it includes supporting several teams that includes finance, commercial and non-commercial work streams.


    University Hospital Southampton NHS Foundation Trust and University of Southampton partnership is recognised as a centre of excellence in clinical research securing research funding in excess of £30m per annum. With state of the art clinical research facilities opened in 2010, the Trust, in partnership with the University is making excellent progress in achieving its aim of being one of the top 10 clinical research NHS organisations in the UK.

    Main duties of the job YOUR MAIN DUTIES

    You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.

    To understand the role in more detail please read the full job description and person specification documents attached.

    Working for our organisation WHAT WE CAN OFFER YOU

    As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

    At UHS we are committed to providing a flexible working environment. We believe that it benefits everyone if we achieve a positive work-life balance. Whether you are balancing family, study or your wellbeing with your career, we want to support you so you can help our patients.

    We're proud to have been voted in the Top Five acute Trusts for our commitment to supporting our staff to achieve work-life balance.

    UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme and life insurance.

    Detailed job description and main responsibilities YOUR RESPONSIBILITIES WHAT YOU'LL DO

    As a research administrator you will work closely with the research and development core team to ensure clinical research activity within UHS is initiated efficiently. This will include:

  • Ensuring accurate data entry on multiple research databases
  • Organising and administering meetings with the R&D team, research delivery teams and support departments
  • Acting as a first point of contact for customers for both written and telephone communication
  • Supporting the R&D team and senior managers with general administrative duties including filing, room bookings and arranging travel

    The following skills and experience are required for this post:

  • Excellent communication and interpersonal skills
  • Administration of databases
  • Computer skills
  • General administrative experience with secretarial skills
  • The ability to work alone or as part of a team
  • Full training will be provided but you will be expected to manage your own workload to achieve the goals set by the team.


    Interviews will be held on 06/06/23

    Should you have any queries, please use the contact details below to get in touch.

    Person specification Qualifications Essential criteria
  • Formal Training or experience to diploma level
  • Good standard of education at GCSE or equivalent level.
  • Evidence of CPD
  • Desirable criteria
  • Knowledge of Research Governance Framework, the EU Directive for Clinical Trials and ICH Good Clinical Practice
  • Experience Essential criteria
  • Working knowledge of Microsoft Office packages e.g. MS word, excel
  • Administrative / secretarial experience
  • Good understanding, working knowledge and experience of databases, including interrogation of databases to produce reports to meet the specific requirements of stakeholders (non-routine)
  • Desirable criteria
  • Previous experience in NHS/ University environment
  • Experience of change management and involvement of implementing new policy
  • Skills Essential criteria
  • Ability to set, prioritise and achieve objectives
  • Ability to work to tight deadlines
  • Able to manage workload
  • Ability to work within a team or independently when required
  • Ability to use own initiative
  • Ability to complete identified projects within agreed time scales
  • Proven attention to detail
  • Effective communication skills, both verbal and written
  • Excellent keyboard and typing skills
  • Special requirements Essential criteria
  • Motivated and cheerful disposition
  • Efficient
  • Flexible and positive approach
  • Strong communication and telephone skills
  • Ability to interact professionally at all levels.
  • Must be a team player
  • Must be able to work in a changing environment
  • Understanding of and respect for confidentiality
  • Values Essential criteria
  • Able to demonstrate behaviours that meet the Trust Values Patients First
  • Able to demonstrate behaviours that meet the Trust Values Always Improving
  • Able to demonstrate behaviours that meet the Trust Values Working Together
  • Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

    For more information about our Trust

    https: //

    - Our values and vision - Our services and teams - Benefits we offer our staff - UK professional body registration - Information about our city - Relocating to Southampton - Our fantastic staff and their work

    To find out what our staff think about working here, you may also wish to look at our most recent friends and family test and NHS staff survey results, or our latest CQC report.

    Getting to work - our travel promise

    Getting to work should be as easy as possible and that's why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff can apply for a permit to use our park & ride facility. Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.

    Our commitment to equality

    Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

    UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

    How and why we use your information

    The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

    The European General Data Protection Regulations enhances individuals' rights and safeguards all of their data in place under the DPA. Please click here to see how and why we store your information.

    Find us on social media, we're on: Facebook, Twitter, Instagram, and LinkedIn

    Employer certification / accreditation badges Documents to download
  • Job Description (PDF, 123.0KB)
  • Personal Specification (PDF, 120.1KB)
  • Apply online now

    Further details / informal visits contact


    Emily Horsfall

    Job title

    Research & Development Manager

    Email address

    [email protected]

    Telephone number

    023 8120 3598
    If you have problems applying, contact


     If you have problems with the

    online application form please contact Recruitment Support Services Open Monday to Friday 08:30am to 5:30pm


     01629 690826

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