Position Details
Position Information
Position Title Registration Coordinator
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to
its community persons of diverse backgrounds, in the belief that their
respectful interaction advances the discovery of truth, mutual understanding,
self-realization, and the common good.
Position Summary
The Coordinator of Registration is responsible for managing the university
registration processes for all schools to include academic course scheduling
and coordinating space scheduling. Position is also responsible for managing
the Registration team to ensure adds/drops are appropriately recorded and
documented. The Coordinator of Registration reports to Associate Registrar.
This position is considered a “Responsible Employee” under Title IX federal
regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual
Misconduct Policy. As a Mandatory Reporter, this position requires you as the
employee to promptly report any incident that you witness or receive
information about Title IX violations. These reporting responsibilities are
set out in the UIW Sexual Misconduct Policy.
Job Duties
Job Duty Name Schedule Production
Description of Job Duties
Creates all phases of the Broadway campus academic course schedule,
including course data entry.
Collaborates with academic departments to create a conflict-free, accurate
schedule that balances efficiency, department, needs and university policy
for each semester.
Assists with professional school course schedule development as requested.
Works with Registrar to create and update curriculum relative to Banner
input
Job Duty Name Grading Processes
Description of Job Duties
Manages and maintains grade-related processes to include grade recording
and input, changes, and other updates for all student populations.
Maintains appropriate protocols for documenting student grade records.
Job Duty Name Registration
Description of Job Duties
Manages registration escalations from Registrar and other institutional
staff for the Broadway Campus student population.
Processes and manages records and communication related to withdrawals, to
include admissions and School of Professional Studies withdrawals.
Processes study abroad registration and serves as primary contact with the
Office of Study Abroad.
Manages procedures and processing for inter-institutional enrollment.
Oversees independent study enrollment for the university.
Documents student registration records in accordance with policy.
Job Duty Name Beginning and End of Term Processes
Description of Job Duties
Facilitates semester-start processing, to include confirmation of
attendance and registration purging for Broadway Campus; also serves as an
alternate for the professional school population.
Executes term-end processing, to include grade-rolling, academic standing,
and dean's list determination, also serving as an alternate for the
professional school population.
Sets-up and maintains wait-list functionality in the student information
system.
Job Duty Name Supervision of Registration Team
Description of Job Duties
Oversees the daily operations of the Registration Team.
Provides campus-wide training of new users to Banner Registration.
Serves as key contact for academic units relative to course scheduled.
Maintains accurate registration schedules.
Assists with the formation of an academic calendar.
Serves as backup to the Associate Registrar of Technology and Registration
Services.
Job Duty Name Other Duties
Description of Job Duties
Oversees campus space management software, 25Live, set-up for each
semester.
Assists with developing and maintaining manuals for registration-related
systems and duties.
Serves as a secondary registration trainer for advising onboarding and
others in the university community.
Performs other duties as assigned.
Qualifications
Knowledge Skills and Abilities
Experience with Ellucian Banner System.
Experience with Microsoft Office.
Strong ability to work in a fast-paced environment.
Detail oriented in all areas of work performance.
Proficiency in managing multiple priorities while maintaining deadlines.
Strong commitment to delivering customer service in a professional manner,
as extensive contact with customers is required.
Capacity to observe FERPA, HIPAA, and general confidentiality protocols in
the maintenance of student records.
Ability and willingness to work effectively with individuals of diverse
communities, cultures, and backgrounds.
Commitment to adhere to all applicable rules and regulations of the
University, the Conference, and the NCAA.
Required Education
Bachelor's Degree from accredited college or university.
Required Work Experience
Two (2) years of direct experience with Ellucian Banner.
One (1) year experience with registration systems/software.
Preferred Qualifications
Team leadership experience.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Mon to Fri 8am to 5pm with extended hours as needed to meet departmental
goals.
Physical Demands
None specified.
Posting Details
Posting Details
Posting Number AS1635PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 02/17/2023
Position End Date (if temporary)
Reports to Associate Registrar Registration and Technology
Salary $44,000 Annualized
Open Date 01/17/2023
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without
regard to race, color, sex, sexual orientation, citizenship status, national
origin, age, marital status, disability, genetic information, gender identity
or expression, veteran status, pregnancy, and religion (except in limited
circumstances when religious preference is both permitted by law and deemed
appropriate as a matter of University policy).
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Letter of Recommendation 1
Other Document
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you hear about this employment opportunity?
UIW Website
HigherEdJobs.com
Monster.com
Chronicle
Indeed
Glassdoor
Personal Referral
Employee Referral
Other
If you selected other, please tell us where?
(Open Ended Question)
What is the highest level of education you have achieved?
Less than Bachelor's Degree
Bachelor's Degree
Master's Degree
PHD or higher
How many years of direct experience do you with working with Ellucian Banner?
Less than 1 year
1 year
2 years
3 years
4 years
5 or more years
How many years of experience to you have working with registration systems/software?
Less than 1 year
1 year
2 years
3 years
4 or more years
Describe your experience or education with relational databases, such as the Banner Student Information System.
(Open Ended Question)
Describe your supervisory or team leading experience. Specify organization and time period where such experience was gained, as well as the number of employees you directly supervised/led and the employee type (students, staff, etc...)
(Open Ended Question)
List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special level in each, where applicable.
(Open Ended Question)
