Job Details
Job Location
Kentucky Campus - Wilmore, KY
Education Level
Graduate Degree
Job Shift
Minimum of 40 Hours
Description
Required: Minimum of 5 years of progressively responsible experience in
higher education administration
Position Summary:
The Registrar assists students, faculty, staff, and alumni with a variety of
academic services in managing academic policies and procedures, maintaining
student records, student registration, transcripts, enrollment verifications,
course scheduling, commencement services, conducts degree audits, provides
assessment and reporting, and ensures institutional compliance. The Registrar
serves on a variety of committees to represent “best practices” in higher
education while maintaining a student-centric perspective and commitment to
mission.
Essential Functions:
Serve as the primary institutional manager of student-record information,
with responsibility for providing data and analysis to academic and
administrative offices concerned with educational policy, curricula,
academic performance, and strategic planning, while ensuring the integrity
of academic records.
Responsible for creating student centric processes as it pertains to
enrollment and academic processes.
Coordinate updates and modifications to the student information system
related to registration, advisement, academic records, and course entry.
Direct the preparation and distribution of the academic catalog, the
dissemination of student and faculty related course information, the entry
of academic year course scheduling in the Student Information System, the
preparation and distribution of course and final exam schedules, the
preparation of enrollment-related reports, the assignment of classroom
space for on-campus courses, the process for making transcripts available
to students and graduates, the process of auditing degree programs to
verify completion of graduate requirements, the posting of official
degrees, the preparation of diplomas, and the organization of student
related commencement service details.
Receive, review, and determine academic petition, transfer credit and
advanced standing requests, in accordance with faculty policy and in
consultation with the Deans and/or Provost, as appropriate.
Work with directors and staff concerned with enrollment management,
financial aid, student admissions, retention, and student services, to
coordinate services, activities, and projects.
Secondary Functions:
As a member of the Academic Council and Curriculum Committee, keep up to
date on academic programs and requirements and provide insight for
academic leaders regarding advising, registration, and retention issues.
Monitor and maintain the Seminary's compliance with applicable regulations
related to academic degree requirements, programs, course credits,
academic calendars, student records, and confidentiality.
Assume responsibility for the hiring, management, and development of
personnel in the Office of the Registrar.
Qualifications
Education/Experience/Skills:
A graduate degree with experience relative to the specific requirements of
the position, including enrollment management, records management,
registration, and student information systems, or comparable background in
data management and analysis, together with a clear understanding of, and
experience in, the strategic roles of data analysis and information
technology.
Strategic planning, strong management skills, and the personality and
ability necessary both to coordinate and lead the work of multiple staff
and to work across departments to achieve institutional goals.
