Global Partnerships Division
HEW Level 6
Full-time, Fixed Term position through to February 2024
Closing date 7 December 2022 at 11:00PM AEST (R-19878)
About This Opportunity
We are seeking an experience, motivated, energetic and highly organised person in providing support to students. The Regional Coordinator is to provide a wide range of senior administrative services to support the effective and efficient operation of the Sponsored Student Unit. This role includes document management; providing interpretation, advice and decisions on rules and entitlements; coordinating office-related financial and procurement processes; liaising with internal and external stakeholders; and providing administrative subject matter expertise as relevant to the role and function.
Duties and responsibilities include, but are not limited to:
Designs and delivers a range of administrative/business processes and activities in consultation with relevant staff, to meet the identified business requirements
Plans and implements high-quality administrative systems, standard operating procedures and office protocols
Provide administrative expertise to support a range of activities
Highly adept and guides others in the application of a range of desktop- based programs and management information systems
Respond to complex or non-routine inquiries which may require interpreting policy, procedures and entitlements as relevant to the role
Liaises with internal and external stakeholders to build and maintain relationships which support the operational objectives of the function/department
Undertakes financial administration responsibilities, including exercising the appropriate financial delegation in accordance with University policy and procedures
Coordination and Support
Coordinates travel arrangements, including trip planning; travel administration and post-travel reconciliation
Coordinates and provides high level administrative support to a range of administrative and academic committees
Supports the successful delivery of events and other engagement activities
Organise seminars as required, including liaison with key contacts and guest speakers
Processes accounts payable (raising orders, paying invoices, processing claims for reimbursement, and preparing overseas payments and internal service charges) in accordance with relevant University policy and procedures
Undertakes complex data entry, retrieval, compilation, visualization and management processes
Coordinates and/or leads projects within the office/function/department
Maintains project records, including quarterly reports, IP registers and contracting documentation
This role is subject to The University's Code of Conduct.
Candidates require highly effective administration, coordination and interpersonal communication skills and demonstrate a commitment to providing a high level of customer service.
A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training
Demonstrated skills in providing a high level of customer service, including excellent interpersonal skills
A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
Office management skills and capabilities
Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context
Excellent written and verbal communication skills
Skills in project coordination
Highly effective organisational, time management and problem solving skills
Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
What We Can Offer
This is a Full-time , Fixed-term position through to February 2024 at HEW Level 6.
The full-time equivalent base salary will be in the range $82,399.95 - $88,503.79 plus 17% superannuation. The total FTE package will be in the range $96,407.94 - $103,549.43 per annum.
The following flexible employment options may be available for this role: some working from home; variable start or finish times; compressed hours; purchased leave; flex-time.
For further information about UQ's benefits, please visit Why Work at UQ and review The University of Queensland's Enterprise Bargaining Agreement 2018-2021.
To discuss this role please contact Mr Brett Lovegrove, Pro-Vice Chancellor (Global Partnerships) [email protected]
For application queries, please contact [email protected] stating the job reference number in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘ About You' section
Please note that you will be asked to add all documents into the one upload box during the application form.
About The Selection Process
To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQ Careers portal by the job closing deadline or will not be accepted.
The University of Queensland is committed to ensuring all candidates are provided with the opportunity to attend the panel interviews, however, for those candidates who are unable to attend in person, video interview options will be available.
Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Background Checks : All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]
If you are a current employee of the University, or hold an unpaid or affiliate appointment with the University, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.