Referencing Specialist for CERN Central Stores (SCE-SSC-SC-2023-59-LD)

Company Description

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on https:// home.cern.

Job Description

Introduction

Do you have experience with referencing of technical items and catalogue management in a large organization? Do you have a keen sense of customer service and enjoy building relationship with technical colleagues, procurement experts, and external suppliers? Join CERN and rise to the challenge of referencing material and equipment to build and maintain the accelerators & experiments of the world's largest particle physics laboratory. Take part!

Within the SCE department (https: // sce-dep.web.cern.ch/), the Services & Supply Chain (SSC) group provides CERN's community with high standard campus experience and optimal supply chain execution by offering rationalized, efficient, and transparent services associated to campus and supply chain execution. More information is available here: https: // sce- dep.web.cern.ch/ssc-mandate

The Supply Chain (SC) section provides CERN's community supply of large range of referenced items (i.e. with recurrent demands and a long-term interest for the Organization) through a referencing process, a centralized front line capturing and processing demands (web catalogues), inventory management, replenishment following CERN's procurement rules and warehousing operations.

Functions

As part of the referencing team, you will be responsible of the entire process to make centrally available referenced items to be used by the entire CERN's community through central stores. You will highly collaborate with internal stakeholders such as technical experts, Health, Safety and Environment unit, Procurement officers, and external potential or current suppliers. It will result to the following tasks:

Organize and proactively contribute to standardisation and referencing committees with technical experts. Evaluate new referencing requests and capture input, forecast and master data from all stakeholders;

Initiate and follow procurement processes executed by our Procurement office to establish and maintain purchasing solutions covering all referenced items available in CERN's catalogues including contribution to definition of procurement strategies, identification of potential new suppliers, writing of technical documents (to be used in price enquiries, market surveys and invitations to tender), analysis of bids, and integration of contracts in CERN's ERP;

Follow items' lifecycle through regular clean-up, rationalisation, management of replacements and update of catalogues;

Ensure quality assurance, quality controls and test procedures at the right levels;

Provide advice and guidance to all CERN stakeholders on material requests;

Contribute actively to continuous improvements of existing processes.

Qualifications

Bachelor's degree or equivalent relevant experience in the field of supply chain, procurement or a related field.

Experience:

The demonstrated experience required for this post entails:

Definition and execution of complex business processes related to supply chain or procurement;

Relationship management of internal and external partners;

Day-to-day use of MRP or ERP.

Technical competencies:

Specification and follow-up of technical aspects of a contract

Product standardisation

Customer service

Drafting and writing of official documents

Use of office software packages

Behavioural competencies:

Working in Teams: building and maintaining constructive and effective work relationships

Learning and Sharing Knowledge: sharing knowledge and expertise freely and willingly with others; coaching others to ensure knowledge transfer Proposing ways to improve or streamline existing procedures, processes and methodologies. Learning from own successes and failures

Managing Self: remaining objective, focussed and productive in a stressful environment; focusing on solutions rather than problems

Communicating Effectively: providing others with timely information

Achieving Results: delivering high quality work on time and fulfilling expectations Delivering prompt and efficient service taking into account customer needs Having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind

Language skills:

Spoken and written English: ability to understand and speak French in professional contexts, or the undertaking to acquire it rapidly.

Additional Information

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 31.05.2023.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 4-5

Job reference: SCE-SSC-SC-2023-59-LD

Benchmark Job Title: Logistics Support Officer