Records Registration Coord

University of North Florida
January 27, 2023
Offerd Salary:$38,000
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Position Information

Job Title Records Registration Coord

Position Number 336200 Requisition Number B08214 Position Type Support Staff Non Exempt Class Code 7798 Time-limited through N/A Type of Appointment Full-Time Faculty Position Sub-Type N/A Length of Appointment N/A Internal Recruitment? No Working Hours 8:00am - 5:00pm Department Registrar's Office Organization ENROLLMENT SERVICES Division Academic Affairs - DIV College N/A Approved Hiring Salary Range Up to $38,000.00 commensurate with experience Pay Basis Annually Equal Opportunity

In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.


UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

Faculty Initiatives

The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

General Description / Primary Purpose

The Coordinator Records Registration, under the direction of an Assistant Registrar or above, assists in the design, development and implementation of departmental processes and/or programs and recommends policies and procedures to ensure effective coordination of departmental programs. This position will report to the Assistant Registrar to maintain and develop UNF Academic Agreements, assist in National Student Clearinghouse maintenance and reporting, as well as to assist with day to day Records & Registration functions as assigned by the Registrar.

Essential Duties

Job Function

Create, draft, and track academic agreements through all stages of development and continuance. Be an information resource for students, faculty and staff regarding all types of academic agreements. Stay abreast of state requirements and regulations. Provide appropriate training and information for UNF faculty and staff and partner institutions. Attend campus, regional and statewide meetings and provide follow-up reports to the Registrar/Articulation Officer. Maintain articulation related internet web pages. Oversee the processing of Dual Enrollment applications, enrollment, and billing with appropriate high school and county partners. Partner with college Deans, Chairs, Directors, faculty, and staff at UNF and at partner institutions in order to create and maintain academic agreements.

Percentage Of Time 40 Job Function

Assist in National Student Clearinghouse error report research, resolution, and submission. Develop and maintain a strong knowledge of UNF records databases and resources. Work with campus partners to resolve student record inconsistencies.

Percentage Of Time 40 Job Function

Assist in providing day to day Records and Registration support as needed.

During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.

Percentage Of Time 20

Posting Detail Information

Marginal Functions

Not applicable

Required Qualifications

A Master's degree from a regionally accredited college or university in a directly related area of specialization; or a Bachelor's degree from a regionally accredited college or university and two years of experience directly related to the job functions.

Faculty Position Required Qualifications


Departmental Requirements

Must possess excellent communication skills, both written and verbal; must have strong interpersonal skills. Customer service skills, knowledge of Excel, Microsoft XP, and other Windows based programs. Must demonstrate strong analytical skills and attention to detail.

Statement(s) of Understanding Definition

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA's responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or Certification


Machines/Equipment used regularly

Computer 85% Telephone 10% Copy/fax machine 5%

Anticipated Start Date 03/20/2023 Job Posting Date 01/13/2023 Application Review Date 01/27/2023 Application Deadline Open Until Filled Yes Point of Contact Information Calvin Pyko, 620-1014 Hiring Official Chad Learch, 620-2881 Location if not Jacksonville N/A Special Instructions

Applicants must complete an online application, as well as upload supplemental documents, at www. in order to be considered for this position. Please include three references with your application. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Calvin Pyko at (904) 620-1014, or [email protected]

Quicklink https: // www.

Supplemental Questions

Required fields are indicated with an asterisk ().

  • This position is eligible for veterans' preference under Florida law. For additional information regarding veteran's preference, please review the Florida Department of Veterans' Affairs website by copying and pasting this link into another browser window: https:// If you claim veterans' preference, you may be asked for supplemental documentation, such as a DD-214. Do you meet one or more of these criteria, and claim Veterans' Preference?
  • Yes
  • No
  • Documents Needed to Apply

    Required Documents

  • Resume
  • Cover Letter/Letter of Interest
  • Optional Documents

  • DD-214
  • From this employer

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